FRASER VALLEY REGIONAL DISTRICT
;
BOARD OF DIRECTORS
;
OPEN MEETING AGENDA

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of December 18, 2019 be approved;

    AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Inaugural Meeting of the Fraser Valley Regional District Board Open Meeting of November 26, 2019 be adopted.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Committee of the Whole - Budget Review Meeting of November 26, 2019 be adopted.

All/Unweighted

  • Corporate report dated December 10, 2019 from Jaime Reilly, Acting Director of Corporate Affairs
  • 2020 FVRD Board and Committee Meeting Schedule
  • MOTION FOR CONSIDERATION

    [RACS/EASC-DEC 2019] THAT the Fraser Valley Regional District Board adopt the proposed 2020 FVRD Board and Committee Meeting Schedule.

EAs/Unweighted

  • Corporate report dated December 18, 2019 from Jaime Reilly, Acting Director of Corporate Affairs
  • LGLA 2020 Leadership Forum Announcement
  • 2018 Forum Agenda
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize Electoral Area Directors, as designated, to attend the 2020 Electoral Area Directors Forum and Local Government Leadership Academy Forum being held in Richmond, BC between February 4 and February 7, 2020;

    AND THAT registration fees, accommodation and travel expenses be approved from Budget 102.

No Items.

8.

Adoption - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services - background information
  • Draft Bylaw No. 1551, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1551, 2019

Adoption - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services - background information
  • Draft Bylaw No. 1552, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1552, 2019.

Adoption - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services - background information
  • Draft Bylaw No. 1555, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Hope Connector Transit System Service Area Amendment Bylaw No. 1555, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated December 10, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 155, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Fraser Valley Express Sub-Regional Transit System Service Area Amendment Bylaw No. 1556, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Fraser Valley Express Sub-Regional Transit System Service Area Amendment Bylaw No. 1556, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated December 10, 2019 from Trina Douglas, Manager of Contracted Services
  • Draft Bylaw No. 1562, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Vedder River Campground Amendment Bylaw No. 1562, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Vedder River Campground Amendment Bylaw No. 1562, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [RACS-DEC 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Vedder River Campground Amendment Bylaw No. 1562, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated December 10, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1553, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1553, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1553, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated December 10, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1554, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Boston Bar and North Bend Fire Protection Service Area Amendment Bylaw No. 1554, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Boston Bar and North Bend Fire Protection Service Area Amendment Bylaw No. 1554, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated December 10, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1557, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Boston Bar Street Lighting Service Area Conversion and Amendment Bylaw No. 1557, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Boston Bar Street Lighting Service Area Conversion and Amendment Bylaw No. 1557, 2019.

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

Motion No. 3: Adoption - All/Weighted (2/3 Majority)

  • Corporate report dated December 10, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1558, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the the bylaw cited as Fraser Valley Regional District Security Issuing Bylaw No. 1558, 2019 .

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the the bylaw cited as Fraser Valley Regional District Security Issuing Bylaw No. 1558, 2019 .

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider adopting the the bylaw cited as Fraser Valley Regional District Security Issuing Bylaw No. 1558, 2019 .

Motion No. 1: First Reading - EAs/Weighted

Motion No. 2: Second and Third Reading - EAs/Weighted

Motion No. 3: Adoption - EAs/Weighted (2/3 Majority)

  • Corporate report dated December 10, 2019 from Robin Beukens, Planner 1
  • Attachment 1: Draft Bylaw No. 1560, 2019
  • Attachment 2: Estimated Costs Per Application Type
  • Attachment 3: Planning Fees Comparison
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as the Fraser Valley Regional District Development Application Fees Bylaw No. 1560, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as the Fraser Valley Regional District Development Application Fees Bylaw No. 1560, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-DEC 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as the Fraser Valley Regional District Development Application Fees Bylaw No. 1560, 2019.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

No Items.

All/Weighted

  • Memo from Staff regarding FVRD Regional Airpark (Hope) Rental Agreement with Forests, Lands and Natural Resources
  • MOTION FOR CONSIDERATION

    [RCASC-DEC 2019] THAT the Recreation Culture and Airpark Services Commission recommend that the Fraser Valley Regional District Board authorize its signatories to enter into an agreement between the FVRD and the Ministry of Forests, Lands, Natural Resource Operations & Rural Development for use of the Yale School, Regional Airpark and Boston Bar Emergency Landing Strip.

All/Unweighted

  • Corporate report dated September 10, 2019 from Graham Daneluz, Deputy Director of Planning and Development
  • Presentation slides
  • Letters received from the public
  • MOTION FOR CONSIDERATION

    [EASC-DEC 2019] THAT the Fraser Valley Regional District Board express its preference to consider zoning amendment applications to allow gravel processing after the results of independent monitoring of noise and dust emissions associated with gravel operations in priority areas is available so that baseline data about community impacts may be considered in conjunction with any applications submitted;
    AND THAT staff be directed to prepare, for consideration by the FVRD Board, a policy to 1) focus Soil Removal service resources on implementation of FVRD Commercial Gravel Operations Bylaw No. 1181;
    AND FURTHER THAT the FVRD Board direct staff to contact the Ministry of Mines to present to the Board as to why they are not enforcing their permits when they are in contravention of the zoning bylaw.

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda item 12.1.1 be endorsed:

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $5,350 to the Yale & District Ratepayers Association, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help with the costs of a major cleanup of the community centre.

Reference item 11.1 of December 10, 2019 EASC Agenda.

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda item 12.2.1 be endoresd.

THAT the Electoral Area Services Committee direct Staff to include the presented EA Area Wide Service’s Financial Plans, along with feedback received by EASC, in the 2020-2024 Financial Plan Bylaw that the Regional Board will consider at its January 2020 meeting.

Reference item 11.6 of December 10, 2019 EASC Agenda.

Areas A, B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.3.1 to 12.3.4 be endorsed:

THAT the Recreation, Culture and Airpark Services Commission adopt the 2020 RCASC Meeting Schedule as presented in the corporate report dated December 3, 2019 from the Manager of Recreation, Culture and Airpark Services.

Reference item 5.1 of December 3, 2019 RCASC Agenda.

THAT the Recreation, Culture and Airpark Services Commission recommend that the Fraser Valley Regional District Board approve its participation in the 2019 – 2020 School District 78 Scholarship Program;

AND THAT the scholarship funding available for Hope Secondary School and Boston Bar School be set at $1000 per school;

AND FURTHER THAT staff be directed to create a policy regarding the awarding of scholarships.

Reference item 5.3 of December 3, 2019 RCASC Agenda.

THAT the Recreation, Culture & Airpark Services Commission recommend that the Fraser Valley Regional District authorize a grant in the amount of $789.50 to the Montreal Canadiens Alumni Team, funded from the Community Facility Use Grant program, for the purposes of hosting a charity hockey game at the Hope Arena on January 25, 2020.

Reference item 5.5 of December 3, 2019 RCASC Agenda.

THAT the Recreation, Culture & Airpark Services Commission recommend that the Fraser Valley Regional District Board approve the Dan Sharrers Aquatic Centre and Arena be open to the public with free admission on February 17, 2020 from 1 to 4 pm to host Family Day activities.

Reference item 5.6 of December 3, 2019 RCASC Agenda.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are their preliminary stages and that, in the vie of the Board, could reasonably be expected to harm the interests of the regional district if they were held in public;
    • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government  or both, or between a provincial government or the federal government or both and a third party; and
    • Section 90(2)(d) of the Community Charter - a matter that, under another enactment, is such that the public must be excluded from the meeting.

    R E C E S S

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of December 18, 2019 be adjourned.

No Item Selected