FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Tuesday, July 28, 2020

( Immediately following the FVRHD Open Meeting )

FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

CONDUCT OF ONLINE MEETINGS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District continue to conduct meetings without the members of the public present in the Boardroom;

  AND THAT the Fraser Valley Regional District continue to promote openness, transparency, accessibility and accountability by webcasting and archiving Board meetings online, allowing members of the public to write, email or call in with questions, and promoting public participation at meetings through social media channels.

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of July 28, 2020 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

4.

DELEGATIONS AND PRESENTATIONS

4.1

Community Wildfire Prevention Plan

• Presentation by Bruce Blackwell, RPBio, RPF, B.A. Blackwell and Associates Ltd. with respect to the Community Wildfire Prevention Plan

4.1.1

Electoral Area Emergency Services – Community Wildfire Protection Plan

FOR INFORMATION ONLY

• Corporate report dated July 28, 2020 from Reg Dyck, Manager of Electoral Area Emergency Services
• 2019 Community Resiliency Investment Program FireSmart Community Funding & Supports Application Form

4.2

Habitat Conservation Trust Foundation & Forest Enhancement Society of BC 

• Presentation by Dan Buffett, CEO, The Habitat Conversation Trust Foundation and Executive Director Steve Kozuki, Forest Enhancement Society of BC with respect to Habitat Conservation Trust Foundation & Forest Enhancement Society of BC funded projects within the FVRD

5.

BOARD MINUTES & MATTERS ARISING

5.1

Draft Fraser Valley Regional District Board Meeting Minutes - June 23, 2020

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of June 23, 2020 be adopted.

6.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

6.1

Draft Regional and Corporate Services Committee Meeting Minutes - July 14, 2020

6.2

Draft Electoral Area Services Committee Meeting Minutes - July 14, 2020

6.3

Draft Recreation, Culture & Airpark Commission Meeting Minutes - July 21, 2020

7.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

7.1

Amendment to FVRD Board and Committee Procedures Bylaw brought forward by Director Davidson, Electoral Area F

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to draft an amendment to the FVRD Board and Committee Procedures Bylaw No. 1305, 2015, and amendments thereto, allowing a board member moving a motion to speak against their motion, allowing for the same privileges as other board members.

8.

CORPORATE ADMINISTRATION

8.1

2019 Annual Report 

FOR INFORMATION ONLY

8.2

Appointment of Head of Freedom of Information and Protection of Privacy and Privacy Officer

All/Unweighted

• Corporate report dated July 28, 2020 from Jaime Reilly, Manager of Corporate Administration/Corporate Officer

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board appoint and designate Suzanne Gresham as Head of Freedom of Information and Protection of Privacy and Privacy Officer, in accordance with the Freedom of Information and Protection of Privacy Act,

  AND THAT all other previous statutory designations with respect to the Freedom of Information and Protection of Privacy Act be rescinded.

9.

FINANCE

9.1

2020 Grant-In-Aid Request – Cultus Lake Aquatic Stewardship Strategy, Electoral Area “H”

All/Unweighted

• Corporate report dated July 28, 2020 from Kristy Hodson, Manager of Financial Operations
• Grant-in-aid application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a grant-in-aid of $2,000 to the Cultus Lake Aquatic Stewardship Strategy, funded from the Electoral Area “H” grant-in-aid budget, to help offset the costs of print materials supporting stewardship programs in the Cultus Lake area.

10.

BYLAWS

10.1

Zoning Bylaw No. 1594, 2020 Proposed rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created.

EAs/Unweighted

• Corporate report from David Bennett, Planner II
• Draft Zoning Amendment Bylaw No. 1594, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 for the rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created.

10.2

Zoning Bylaw 1597, 2020 Proposed rezoning of 10789 North Deroche Road, Electoral Area G to facilitate a single burial plot within an existing religious building.

EAs/Unweighted

• Corporate report dated July 28, 2020 from David Bennett, Planner II
• Draft Zoning Amendment Bylaw No. 1597, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1597, 2020 for the rezoning of 10789 North Deroche Road, Electoral Area G to permit a single burial plot within an existing religious use building.

11.

PERMITS

11.1

Development Variance Permit 2020-03 to vary the height regulation in the Waterfront Residential (R-3) zone at 29 Lakeshore Drive, Cultus Lake, Electoral Area H

EAs/Unweighted

• Corporate report dated July 14, 2020 from Julie Mundy, Planner I
• DVP Application 
• Draft Permit

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-03 for 29 Lakeshore Drive, Cultus Lake Park, to vary the height regulation from maximum two (2) stories plus basement or crawlspace and roof to maximum three (3) stories plus basement and roof to facilitate the construction of a single-family dwelling, subject to consideration of comments or concerns raised by the public.

11.2

Development Variance Permit 2020-07 to reduce the front and side lot line setbacks at 58261 Fancher Road, Electoral Area B

EAs/Unweighted

• Corporate report dated July 14, 2020 from Gavin Luymes, Planning Technician
• DVP Application 
• Draft DVP

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-07 to reduce the front lot line setback from 25 feet (7.62 metres) to 9.84 feet (3.0 metres) clear-to-sky and side lot line setback from 25 feet (7.62 metres) to 8 feet (2.43 metres) clear-to-sky to facilitate construction of an agricultural machine shop and storage building at 58261 Fancher Road, Electoral Area B, subject to the consideration of any comments or concerns raised by the public.

11.3

Development Variance Permit 2020-08 to reduce the interior side lot line setbacks at 43830 & 43836 Loch Road, Electoral Area C

EAs/Unweighted

• Corporate report dated July 14, 2020 from Andrea Antifaeff, Planner I
• DVP Application

• MOTION FOR CONSIDERATION

  THAT Development Variance Permit 2020-08 be referred back to FVRD staff, and that staff work with the applicants to revise their Development Variance Permit.

11.4

Commercial Gravel Operation Permit 2020-01 for Statlu Resources, 12 km Chehalis Forest Service Rd, Area C

All/Unweighted

• Corporate report by Graham Daneluz, Director of Planning and Development and Gavin Luymes, Planning Technician
• Draft Commercial Gravel Operations Permit 2020-01
• Mines Permit G-7-232
• Statlu Pit Application 
• Schedule B-1 Confirmation of Committement
• Schedule B-2 Statement of Assurance
• Licence of Occupation Map
• Statlu Pit Mine Plan 
• Statlu Pit Noise, Dust, and Water Control Plan 
• Notice of Work 

• MOTION FOR CONSIDERATION

  TO refer back to staff the motion 6.5 that is on the July 14, 2020 EASC Agenda: “THAT the FVRD Board issue Commercial Gravel Operations Permit 2020-01 to Statlu Resources INC for the gravel operation at 12 KM of the Chehalis Forest Service Road in Electoral Area C.”

12.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

12.1

Assignment and Assumption Agreements for Sale of Shaw Telecommunications Tower on Sumas Mountain

All/Weighted

• Corporate report dated July 14, 2020 from Yader Wong, Manager of Information Technology & GIS and Pam Loat, Legislative Coordinator

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute an agreement to assign the Shaw Cablesystems License of Occupation for its telecommunication site on Sumas Mountain to TRK Connect Inc. for the remainder of the existing term to April 30, 2023;

  AND THAT the Fraser Valley Regional District Board authorize its signatories to execute an agreement providing for TRK Connect Inc. to assume the associated sub-licence, which allows for FVRD equipment to be housed on the same communications tower.

12.2

NAV Canada Licence of Occupation Renewal at the Regional Airpark

All/Weighted

• Corporate report dated July 21, 2020 from Christina Vugteveen, Manager of Parks and Recreation

• MOTION FOR CONSIDERATION

  THAT the Recreation, Culture and Airpark Services Commission recommend that the Fraser Valley Regional District Board authorize its signatories to extend a Licence of Occupation with NAV Canada for the presence of three digital aviation weather cameras at its regional airpark effective August 1, 2020, to August 1, 2025.

13.

OTHER MATTERS

13.1

2019 FVRD Outdoor Recreation Economic Impact Analysis

All/Unweighted

• Corporate report dated July 14, 2020 from David Urban, Manager of Outdoor Recreation Planning
• 2019 Outdoor Recreation Economic Impact Analysis in the Fraser Valley Regional District

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board receive the 2019 Fraser Valley Regional District Outdoor Recreation Economic Impact Analysis;

  AND THAT the study be shared widely with all project participants, member municipalities, local outdoor recreation organizations and Indigenous communities in order to ensure there is broad uptake of this first-ever analysis of the value of outdoor recreation in the region.

13.2

Climate Action Revenue Incentive Program 2019 Report Results

All/Unweighted

• Corporate report dated July 14, 2020 from Hafsa Salihue, Environmental Services Technician
• Climate Action Revenue Incentive (CARIP) Public Report for 2019

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board receive the Climate Action Revenue Incentive Public Report for 2019;

  AND THAT the results of an upcoming Energy Management Assessment conducted in partnership with BC Hydro be presented to the Board for its consideration to fund special projects from carbon tax refunds to further reduce its greenhouse gas emissions.

13.3

Fraser Valley Clean Economy Spotlight at Globe 2020 – Summary Report

All/Unweighted

• Corporate report dated July 14, 2020 from Melissa Geddert, Planner I
• Globe 2020 Spotlight on the Fraser Valley - Summary Report 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board receive the attached summary “Clean Economy in the Fraser Valley - Spotlight on the Fraser Valley Session at GLOBE 2020” as prepared by Delphi Group;

  AND THAT the Fraser Valley Regional District Board forward the Summary to municipal and Indigenous partners and regional clean economy stakeholders.

13.4

Agricultural Land Commission Application – Non-Farm Use on PID 023-261-510, Bridal Falls Road, Electoral Area “D”

EAs/Unweighted

• Corporate report dated July 14, 2020 from Tracey Heron, Planning Technician

• MOTION FOR CONSIDERATION

  THAT the application for non-farm use within the Agricultural Land Reserve on Crown Land property on Bridal Falls Road, Electoral Area “D”, be forwarded to the Agricultural Land Commission for consideration;

  AND THAT the Agricultural Land Commission consider the staff report dated July 14, 2020 under file number 3015-20 2020-02.

13.5

FVRD Electoral Area Biosolids Management Plan

All/Unweighted

• Corporate report dated July 14, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board endorse the recommendations of the FVRD Biosolids Management Options Assessment.

13.6

Rogers Communications Tower Proposal for 52018 Yale Road, Electoral Area D

All/Unweighted

• Corporate report dated July 14, 2020 from Andrea Antifaeff, Planner I
• Rogers Telecommunications Facility Proposal Information Package

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board respond to the referral from Rogers Communications for the installation of a new communications tower at 52018 Yale Road, Electoral Area D with the following comments:

  1. The scope of the proposed public consultation is satisfactory to the Fraser Valley Regional District provided consultation with Cheam First Nation is undertaken.
  2. Rogers Communications will provide documentation confirming that consultation is complete.
  3. The proposed communications tower would be in the Agricultural Land Reserve and it requires the approval of the Agricultural Land Commission.
  4. Rogers Communications will obtain a building permit prior to construction.
  5. Rogers Communications will provide information to the FVRD on the potential for other telecommunication companies to co-locate on the proposed tower.

13.7

Nicomen Island Shoreline Protection Project Tender Results

All/Weighted

• Corporate report dated July 28, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Jakes Construction Ltd. to construct the Nicomen Island Shoreline Protection Works for the sum of $1,691,210  plus taxes.

13.8

Recognition of SD 78 Trustee John Koopman

All/Weighted

• Corporate report dated July 21, 2020 from Christina Vugteveen, Manager of Parks and Recreation

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a donation of $250 in the memory of Mr. John Koopman to the Fraser Cascade School District 78 Trades Program, and a $50 expenditure to add Mr. Koopman’s name to the memorial wall at the Hope & Area Recreation Centre;

  AND THAT the Fraser Valley Regional District Board direct staff to create a policy for administering future memorial wall considerations at the Hope and Area Recreation Centre.

14.

ADDENDA ITEMS/LATE ITEMS

15.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

15.1

Bike Skills Park Wood Feature Upgrades at Island 22 Regional Park

FOR INFORMATION ONLY

• Corporate report dated July 14, 2020 from Christian Lang, Parks Technician II

15.2

Recreation, Culture and Airpark Services Facilities Update

FOR INFORMATION ONLY

• Corporate report dated July 21, 2020 from Christina Vugteveen, Manager of Parks and Recreation

16.

REPORTS BY STAFF

17.

REPORTS BY BOARD DIRECTORS

18.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, July 27, or you can watch the webcast meeting online and call our reception line at 604-702-5480 when the time for callers is announced.

Alternatively, public may participate in public question period live on Zoom, by clicking the link provided on the FVRD website prior to the start of the meeting and following the instructions to join. 

19.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting the municipality; and, 
  • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

  R E C E S S

20.

RECONVENE OPEN MEETING

21.

RISE AND REPORT OUT OF CLOSED MEETING

22.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of July 28, 2020 be adjourned.