FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Wednesday, December 16, 2020

( Immediately following the FVRHD Open Meeting )

Zoom Conference Call

* This meeting will be webcast live and archived for future viewing at www.fvrd.ca

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1.

CALL TO ORDER

• MOTION FOR CONSIDERATION

  THAT due to the Provincial Health Order issued on December 4, that the Fraser Valley Regional District conduct meetings without the members of the public present in the Boardroom;

  AND THAT the Fraser Valley Regional District continue to promote openness, transparency, accessibility and accountability by webcasting and archiving Board meetings online, allowing members of the public to write, email, call in or appear by Zoom with questions, and promoting public participation at meetings through social media channels.

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of December 16, 2020 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

3.

DELEGATIONS AND PRESENTATIONS

3.1

Bob Purdy, Executive Vice President, Fraser Basin Council

• Presentation by Bob Purdy, Executive Vice President, Fraser Basin Council, with respect to a year-end update

4.

BOARD MINUTES & MATTERS ARISING

4.1

Draft Inaugural Fraser Valley Regional District Board Meeting Minutes - November 24, 2020

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Inaugural Fraser Valley Regional District Board Open Meeting held November 24, 2020 be adopted.

5.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1

Draft Recreation, Culture and Airpark Services Commission Meeting Minutes - December 1, 2020

6.

LEGISLATIVE SERVICES

6.1

2021 FVRD Board & Committee Meeting Schedule

All/Unweighted

• Corporate report dated December 8, 2020 from Jaime Reilly, Director of Legislative Services
• 2021 Board and Committee Meeting Schedule

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the proposed 2021 FVRD Board & Committee meeting schedule.

7.

FINANCE

7.1

2020 – 2024 Financial Plan Amendment

All/Unweighted

• Corporate report dated December 8, 2020 from Kelly Lownsbrough, Director of Finance

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District 2020 – 2024 Financial Plan Bylaw No. 1585, 2020 to include expenditures related to Mosquito Control.

7.2

2021 Regional Grant-in-Aid Policy

All/Unweighted

• Corporate report dated December 8, 2020 from Kelly Lownsbrough, Director of Finance
• Regional Grant-in-aid Policy
• Regional Grant-in-aid Application Form
• Regional Grant-in-aid Policy dated October 26, 1999

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the attached Regional Grant-in-Aid Policy, effective January 1, 2021 and repeal the Grant-in-Aid Policy dated October 26, 1999.

7.3

2020 Grant-In-Aid Request – Deroche Elementary School PAC, Electoral Areas “C” & “G”

All/Unweighted

• Corporate report dated December 8, 2020 from Kristy Hodson, Manager of Financial Operations
• Grant-in-aid Application 
• Grant-in-aid Application 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $5,965 to the Deroche Elementary School PAC, $3,000 funded from the 2020 Electoral Area “C” grant-in-aid budget and $2,965 funded from the 2020 Electoral Area “G” grant-in-aid budget, to help offset the costs of outdoor learning materials, field trips, ponchos, shovels and risers for their fine arts program.

8.

BYLAWS

8.1

Fraser Valley Regional District Lake Errock Water System Capital Construction Service Area Amendment Bylaw Nos. 1537 and 1538 , 2019

All/Unweighted

• Corporate report dated November 10, 2020 from Sterling Chan, Manager of Engineering and Infrastructure
• Draft "Fraser Valley Regional District Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1537, 2019"
• Draft "Fraser Valley Regional District Lake Errock Water System Capital Construction Service Area Amendment Bylaw No. 1538, 2019"

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1537, 2019;

  AND THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water System Capital Construction Service Area Amendment Bylaw No. 1538 , 2019;

8.2

Northside Garbage Disposal Service Area Amendment Bylaw Nos. 1595 and 1596, 2020

All/Unweighted

• Corporate report dated November 10, 2020 from Jaime Reilly, Director of Legislative Services and Pam Loat, Legislative Coordinator
• Draft "Electoral Areas F and G Garbage Disposal Service Area and Conversion Amendment Bylaw No. 1595, 2020"
• Draft "Electoral Area C Garbage Disposal Service Area Amendment Bylaw No. 1596"
• Mapping: current garbage disposal service areas
• Mapping: proposed garbage disposal service areas

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaws cited as:

  • Electoral Areas F and G Garbage Disposal Service Area and Conversion Amendment Bylaw No. 1595, 2020; and,
  • Electoral Area C Garbage Disposal Service Area Amendment Bylaw No. 1596.

8.3

Northside Community Parks Service Area Amendment Bylaw Nos. 1604 and 1605

All/Unweighted

• Corporate report dated November 10, 2020 from Jaime Reilly, Director of Legislative Services and Pam Loat, Legislative Coordinator
• Draft Electoral Area C Community Parks Service Area Merger and Amendment Bylaw No. 1604, 2020
• Draft Electoral Areas F & G (DARD) Community Parks Service Area Amendment Bylaw No. 1605, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaws cited as:

  • Electoral Area C Community Parks Service Area Merger and Amendment Bylaw No. 1604, 2020; and,
  • Electoral Areas F & G (DARD) Community Parks Service Area Amendment Bylaw No. 1605, 2020.

8.4

Fraser Valley Regional District Electoral Area D Integrated Water System Service Area Amendment Bylaw No. 1602, 2020

All/Unweighted

• Corporate report dated November 24, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area D Integrated Water System Service Area Amendment Bylaw No. 1602, 2020;

8.5

FVRD Animal Control Sub- Regional Regulations Amendment Bylaw No. 1617, 2020

All/Unweighted (2/3 Majority)

• Corporate report dated December 8, 2020 from Trina Douglas, Manager of Contracted Services
• Draft Fraser Valley Regional District Sub-Regional Animal Control Regulations Amendment Bylaw No. 1617, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving three readings and adoption to the bylaw cited as Fraser Valley Regional District Sub-Regional Animal Control Regulations Amendment Bylaw No. 1617, 2020.

8.6

Bylaw Offence Notice Enforcement Amendment Bylaw No. 1618, 2020

All/Unweighted (2/3 Majority)

• Corporate report dated December 8, 2020 from Louise Hinton, Bylaw Compliance and Enforcement Officer and Pam Loat, Legislative Coordinator
• Draft Bylaw Offence Notice Enforcement Amendment Bylaw No. 1618, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving three readings and adoption to the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1618, 2020.

8.7

Zoning Bylaw Amendment No. 1619, 2020 to address Temporary Tourist Accommodation in Snow Avalanche Hazard Areas, Hemlock Valley, Electoral Area C

EAs/Unweighted

• Corporate report dated December 8, 2020 from Andrea Antifaeff, Planner I
• Hemlock Valley Snow Avalanche Assessment Report from Dynamic Avalanche Consulting Ltd.
• Draft Zoning Bylaw Amendment No. 1619, 2020 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first reading to the bylaw cited as Fraser Valley Regional District Electoral Area C Zoning Amendment Bylaw No. 1619, 2020 to amend Schedule C in Zoning Bylaw 100, restricting Temporary Tourist Accommodation in areas identified as being in the ‘Blue Zone’ in the 2020 Dynamic Avalanche Consulting Ltd. Hemlock Valley Snow Avalanche Assessment;

  THAT Fraser Valley Regional District Electoral Area C Zoning Amendment Bylaw No. 1619, 2020 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Fraser Valley Regional District Electoral Area C Zoning Amendment Bylaw No. 1619, 2020 to Director Bales, or her alternate in her absence;

  THAT Director Bales or her alternate in her absence preside over and Chair the Public Hearing with respect to proposed Bylaw 1619, 2020;

  AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw 1619, 2020 in accordance with the Local Government Act;

  AND FURTHER THAT in the absence of Director Bales, or her alternate in her absence at the time of the Public Hearing with respect to proposed Bylaw 1619, 2020 the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter;

  AND FINALLY THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Bylaw 1619, 2020.

9.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

9.1

Development Variance Permit 2019-31 to vary size requirements for an accessory building at 9966 Llanberis Way, Electoral Area D

EAs/Unweighted

• Corporate report dated December 8, 2020 from Julie Mundy, Planner I
• Draft DVP 2019-31
• DVP Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District issue Development Variance Permit 2019-31 for 9966 Llanberis Way to increase the maximum area of an accessory building from 45 square meters to 57.6 square metres, subject to consideration of any comments or concerns raised by the public.

9.2

Development Variance Permit 2020-23 to vary the front lot line setback from 4.6 metres to 1.58 metres for an accessory structure at 48585 Chilliwack Lake Road, Electoral Area E

EAs/Unweighted

• Corporate report dated December 8, 2020 from Tracey Heron, Planning Technician
• Draft DVP 2020-23
• DVP Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-23 for 48585 Chilliwack Lake Road, Electoral Area E, to reduce the front lot line setback from 4.6 metres to 1.58 metres for an existing accessory structure, subject to consideration of any comments or concerns raised by the public.

10.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

10.1

Air Quality Service Agreement with Metro Vancouver

All/Weighted

• Corporate report dated December 8, 2020 from Marina Richter, Environmental Policy Analyst

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute an Air Quality Monitoring Agreement with Metro Vancouver to not exceed the maximum cost of $228,600 per year, plus the rate of inflation, for 2021-2030.

10.2

Harrison Mills and Hemlock Valley Transfer Station Operation Contract

All/Weighted

• Corporate report dated December 8, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a three year contract with Lacey Developments Ltd. to operate the Harrison Mills and Hemlock Valley Transfer Stations for an annual cost of $43,680 plus taxes;

10.3

Sylvester Road Transfer Station Operation Contract

All/Weighted

• Corporate report dated December 8, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a three year contract with Lacey Developments Ltd. to operate the Sylvester Road Transfer Station for an annual cost of $25,225 plus taxes;

10.4

Modification of Covenant BT217825 for 53722 Berston Road, Electoral Area D

All/Unweighted

• Corporate report dated December 8, 2020 from Gavin Luymes, Planning Technician 
• Technical report from Out of the Box Engineering
• Draft Covenant Modification for 53722 Berston Road, Electoral Area D

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the amendment of Covenant BT217825 registered on title to 53722 Berston Road, substantially as drafted and attached hereto.

10.5

Covenants – Proposed Three (3) Lot Subdivision at 20559 Edelweiss Drive, Electoral Area C

All/Unweighted

• Corporate report dated December 8, 2020 from Andrea Antifaeff, Planner I

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize staff to execute all legal documents relating to the three lot subdivision of 20559 Edelweiss Drive, Electoral Area C, including the registration of section 219 (Land Title Act) covenants relating to riparian areas protection, geo-hazards, storm water management and utility connections

11.

OTHER MATTERS

11.1

Three-Year Transit Expansion Initiatives Letter – FVX Expansion

All/Unweighted

• Corporate report dated December 8, 2020 from Alison Stewart, Manager of Strategic Planning
• Letter from BC Transit re Three Year Expansion Initiatives

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board confirm its continued support for the previously approved 2021/2022 expansion initiative to extend the Fraser Valley Express service to TransLink’s Lougheed Town Centre Sky Train subject to discussion with municipal partners;

  AND THAT BC Transit and the FVRD reaffirm its request to undertake more detailed costing analysis and consultation relating to potential expansion of transit service on the north side of the Fraser River between the District of Kent and District of Mission.

  AND FURTHER THAT BC Transit reassess the existing Cultus Lake service to ensure it is meeting the community’s current needs and expectations.

11.2

Agriculture Land Commission Application - Non-Adhering Residential Use at 53788 McGregor Road, Electoral Area D

EAs/Unweighted

• Corporate report dated December 8, 2020 from Tracey Heron, Planning Technician

• MOTION FOR CONSIDERATION

  THAT the ALC application for a non-adhering residential use (building a new principal residence while occupying an existing residence) within the Agricultural Land Reserve for the property located at 53788 McGregor Road, Electoral Area D, be forwarded to the Agricultural Land Commission for consideration;

  AND THAT the Agricultural Land Commission consider the FVRD staff report dated December 8, 2020 under file number 3015-20 2020-06.

11.3

Request for FVRD to initiate a zoning amendment for five privately owned properties adjacent to Coquihalla River Provincial Park, Area B

EAs/Unweighted

• Corporate report dated December 8, 2020 from Julie Mundy, Planner I
• Rezoning Request

• MOTION FOR CONSIDERATION

  THAT the request for the Fraser Valley Regional District to initiate a zoning amendment for five privately owned properties adjacent to the Coquihalla River Provincial Park, Area B be referred back to staff.

12.

ADDENDA ITEMS/LATE ITEMS

13.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

13.1

Nuisance Mosquito Control Program 2020 Year End Report

FOR INFORMATION ONLY

• Corporate report dated December 8, 2020 from Lance Lilley, Manager of Environmental Services
• 2020 FVRD Year-End Mosquito Control Report

14.

ITEMS FOR INFORMATION AND CORRESPONDENCE

14.1

Fraser Valley Basin Council Update, December 2020

15.

REPORTS BY STAFF

16.

REPORTS BY BOARD DIRECTORS

17.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, December 15, 2020. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website. 

18.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.

  R E C E S S

19.

RECONVENE OPEN MEETING

20.

RISE AND REPORT OUT OF CLOSED MEETING

21.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of December 16, 2020 be adjourned.