FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

OPEN MEETING AGENDA

 

Meeting #:
Date:	Wednesday, January 10, 2018
Time:	1:30 P.m. - 3:00 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of January 10, 2018 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

MINUTES/MATTERS ARISING

3.1

Minutes of the Electoral Area Services Committee Meeting December 12, 2017

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of December 12, 2017 be adopted.

4.

CORPORATE ADMINISTRATION

4.1

Proposed Amendment to FVRD Travel and Other Expense Policy

• Corporate report dated January 10, 2018 from Paul Gipps, Chief Administrative Officer
• Proposed Travel and Other Expenses as amended
• Travel and Other Expenses Policy as at September 29, 2015

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the amended draft Travel and other Expense Policy.

5.

FINANCE

5.1

Grant-In-Aid Summary Report - 2017

FOR INFORMATION ONLY

• Corporate report dated January 10, 2018 from Kristy Hodson, Manager of Financial Operations
• Grant In Aid Overview - 2017

6.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

6.1

Development Variance Permit 2017-28 to Reduce the Setback for an Agricultural Building at 36716 Allcott Road, Electoral Area 'G'

• Corporate report dated January 10, 2018 from Johannes Bendle, Planner I
• Draft DVP 2017-28
• Redacted Application

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2017-28 to vary the side lot line setback from 30 metres to 20 metres to permit the construction of a chicken barn at 36716 Allcott Road, Electoral Area “G”, subject to consideration of any comments or concerns raised by the public.

6.2

Official Community Plan amendment Bylaw 1460 2017 and Zoning Amendment Bylaw 1461 2017 to facilitate the redevelopment of 45900 Sleepy Hollow Road, Electoral Area 'H' into a single family residential subdivision.

• Corporate report dated January 10, 2018 from David Bennett, Planner II
• Geo-Hazard Assurance Statement
• Draft Bylaw No. 1460, 2017
• Draft Bylaw No. 1461, 2017
• Geotechnical Recommendation - Thurber Engineering Ltd.
• Redacted Application - Zoning
• Redacted Application - Zoning Amendment

• MOTION FOR CONSIDERATION

   

  THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017  and Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 to facilitate the redevelopment of 45900 Sleepy Hollow Road, Electoral Area H into a single family residential subdivision;

  THAT  Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 and Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 and Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017to Director Taryn Dixon, or her Alternate in her absence;

  THAT Director Dixon, or her Alternate in her absence, preside over and Chair the Public Hearing with respect to proposed Bylaw 1460, 2017 and Bylaw 1461, 2017;

  THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw 1460, 2017 and Bylaw No. 1461, 2017 in accordance with the Local Government Act.

  THAT in accordance with Section 475 of the Local Government Act and FVRD policy First Nations Engagement on FVRD Land use by-laws and other matters with statutory requirement to engage, a notice and referral of Official Community Plan Amendment Bylaw No. 1460, 2017 be sent to potentially affected First Nations via the Stó:lo Connect referral system where possible;

  THAT in accordance with Section 475 of the Local Government Act, the Fraser Valley Regional District Board adopt the Official Community Plan consultation strategy as outlined in the staff memorandum dated January 10, 2018 for Bylaw 1460, 2017. The consultation strategy includes a notice and referral to the Stó:lo Connect referral system and the Ministry of Transportation and Infrastructure

  THAT the Fraser Valley Regional District Board consider that Official Community Plan Amendment Bylaw No. 1460, 2017 is consistent with the FVRD financial plan and FVRD waste management plan

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 and Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 and any associated applications.

   

7.

ENGINEERING AND UTILITES

7.1

Cultus Lake Sewer System Upgrade and Expansion

FOR INFORMATION ONLY

• Corporate report dated January 10, 2018 from Tareq Islam, Director of Engineering and Community Services

8.

OTHER MATTERS

9.

ADDENDA ITEMS/LATE ITEMS

10.

REPORTS BY STAFF

11.

REPORTS BY ELECTORAL AREA DIRECTORS

12.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

13.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of January 10, 2018 be adjourned.