FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Tuesday, April 28, 2020

( Immediately following the FVRHD Open Meeting )

FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of April 28, 2020 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

3.

BOARD MINUTES & MATTERS ARISING

3.1

Draft Fraser Valley Regional District Board Meeting Minutes - March 18, 2020

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  March 18, 2020 be adopted.

4.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

4.1

Draft Regional and Corporate Services Committee - March 10, 2020

4.2

Electoral Area Services Committee - March 10, 2020

5.

CORPORATE ADMINISTRATION

5.1

Appointment of FVRD Officers

All/Unweighted

• Corporate report dated April 28, 2020 from Jaime Reilly, Manager of Corporate Administration. 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board appoint and designate the following named individuals as officers of the Fraser Valley Regional District in the following capacities:

  Jennifer Kinneman, Chief Administrative Officer and Deputy Corporate Officer responsible for Corporate Administration

  Jaime Reilly, Manager of Corporate Administration and Corporate Officer responsible for Corporate Administration

  AND THAT all previous officer appointments be rescinded.

6.

FINANCE

[Additional Grant-in-aid items considered under item 11]

6.1

2020 Grant-In-Aid Request – Lake Errock Community Association, Electoral Area “C”

• Corporate report dated April 28, 2020 from Kristy Hodson, Acting Director of Finance; 
• Grant-in-aid Application.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Lake Errock Community Association in the amount of $3,500 to be funded from the 2020 Electoral Area “C” grant-in-aid budget to help offset the costs associated with the hosting of several events that encourage community inclusiveness.

7.

BYLAWS

7.1

Zoning Amendment Bylaw No. 1546, 2019 for cannabis land uses in Electoral Area D

Adoption - EAs/Unweighted

• Corporate report dated April 28, 2020 from Julie Mundy, Planner I;
• Draft Zoning Bylaw No. 1546, 2019.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1546, 2019.

7.2

Fraser Valley Express Sub-Regional Transit System Service Area Amendment Bylaw No. 1556, 2019 

Adoption - All/Unweighted 

• Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services - background information;
• Draft Bylaw No. 1556, 2019.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Fraser Valley Express Sub-Regional Transit System Service Area Amendment Bylaw No. 1556, 2019. 

7.3

Cascade-Carratt Creek Flood Control Local Service Area Amendment Bylaw No. 1566, 2020 

Adoption - All/Unweighted

• Corporate report dated January 14, 2020 from Mike Veenbaas, Director of Financial Services - background information;
• Draft Bylaw No. 1566, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Cascade-Carratt Creek Flood Control Local Service Area Amendment Bylaw No. 1566, 2020.

7.4

Popkum Sewer Service Area Amendment Bylaw No. 1567, 2020 

Adoption - All/Unweighted 

• Corporate report dated January 14, 2020 from Mike Veenbaas, Director of Financial Services - background information;
• Draft Bylaw No. 1567, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Popkum Sewer Service Area Amendment Bylaw No. 1567, 2020. 

7.5

North Bend Sewer Service Area Amendment Bylaw No. 1568, 2020 

Adoption - All/Unweighted 

• Corporate report dated January 14, 2020 from Mike Veenbaas, Director of Financial Services - background information;
• Draft Bylaw No. 1568, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as North Bend Sewer Service Area Amendment Bylaw No. 1568, 2020.

7.6

Rexford Creek Storm Drainage Service Area Conversion and Amendment Bylaw No. 1569, 2020 

Adoption - All/Unweighted

• Corporate Report dated January 14, 2020 from Mike Veenbaas, Director of Financial Services - background information;
• Draft Bylaw No. 1569, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Rexford Creek Storm Drainage Service Area Conversion and Amendment Bylaw No. 1569, 2020. 

7.7

Sub-Regional Animal Control Service Area Amendment Bylaw No. 1570, 2020

Adoption - All/Unweighted

• Corporate report dated January 14, 2020 from Mike Veenbaas, Director of Financial Services; 
• Draft Bylaw No. 1570, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Sub-Regional Animal Control Service Area Amendment Bylaw No. 1570, 2020. 

7.8

Service Area Amendment Bylaw Nos. 1586, 2020; 1587, 2020; 1588, 2020 and 1589, 2020

Adoption - All/Unweighted 

[ Section 4.24.10 of the FVRD Board and Committee Procedures Bylaw No. 1305, 2015 states that 'A series of bylaws with the same corporate vote may be taken together in one resolution as provided for in Sections 4.24.6; 4.24.7 and 4.24.8'.]

• Corporate report dated March 10, 2020 from Pam Loat, Legislative Coordinator; 
• Draft Bylaw No. 1586, 2020; 
• Draft Bylaw No. 1587, 2020; 
• Draft Bylaw No. 1588, 2020;
• Draft Bylaw No. 1589, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaws cited as:

  • Fraser Valley Regional District Boston Bar and North Bend Fire Protection Service Area Amendment Bylaw No.1586, 2020;
  • Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1587, 2020;
  • Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1588, 2020; and
  • Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1589, 2020.

7.9

Fraser Valley Regional District Development Procedures and Delegation of Authority Bylaw No. 1592, 2020

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted 

Motion No. 4: All/Unweighted

• Corporate report dated April 28, 2020 from David Bennett, Planner II; 
• Draft Bylaw No. 1592, 2020.

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as “Fraser Valley Regional District Development Procedures and Delegation of Authority Bylaw No. 1592, 2020”.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as “Fraser Valley Regional District Development Procedures and Delegation of Authority Bylaw No. 1592, 2020”.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as “Fraser Valley Regional District Development Procedures and Delegation of Authority Bylaw No. 1592, 2020”;

• MOTION FOR CONSIDERATION

  MOTION NO. 4: THAT the Fraser Valley Regional District Board defer holding Public Hearings until such time that the Order of the Provincial Health Officer, Class Order (mass gatherings) re: COVID-19 is cancelled or until safe procedures for holding public hearings are identified;

  AND THAT the Fraser Valley Regional District Board consider on a case-by-case basis waiving the holding of Public Hearings for rezoning applications that are consistent with Official Community Plans during the time that the Order of the Provincial Health Officer, Class Order (mass gatherings) re: COVID-19 is in place.

7.10

FVRD Animal Control Sub-Regional Regulations Amendment Bylaw No. 1593, 2020

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted 

• Corporate report dated April 28, 2020 from Jennifer Kinneman, Chief Administrative Officer; 
• Draft Bylaw No. 1593. 

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as "Fraser Valley Regional District Animal Control Sub-Regional Regulations Amendment Bylaw No. 1593, 2020". 

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as "Fraser Valley Regional District Animal Control Sub-Regional Regulations Amendment Bylaw No. 1593, 2020". 

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as "Fraser Valley Regional District Animal Control Sub-Regional Regulations Amendment Bylaw No. 1593, 2020". 

8.

PERMITS

8.1

Development Variance Permit to reduce the interior lot line setback for a single family dwelling at 216C Lakeshore Drive, Cultus Lake Park, Electoral Area H

EAs/Unweighted 

• Corporate report dated April 16, 2020 from Julie Mundy, Planner I; 
• Draft DVP 2019-36;
• DVP Application; 
• Cultus Lake Park Board resolution.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District issue Development Variance Permit 2019-36 to reduce the interior lot line setback from 1.2 metres to 0.6 metres for the exterior wall, from 1.2 metres to 0 metres for the deck, and from 1.05 metres to 0 metres for the eaves/ gutters of a single family dwelling, subject to consideration of comments or concerns raised by the public or by Cultus Lake Park

8.2

Development Variance Permit to reduce the interior lot line setback for agricultural buildings at 9518 and 9466 Catherwood Road, Electoral Area G

EAs/Unweighted 

• Corporate report dated April 16, 2020 from Julie Mundy, Planner I; 
• Draft DVP 2020-04; 
• DVP Application. 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-04 for 9518 and 9466 Catherwood Road, Electoral Area G, to reduce the interior side lot line setback from 30.0 metres to 0.0 metres, for agricultural buildings, subject to consideration of any comments or concerns raised by the public.

8.3

Development Variance Permit to reduce the interior lot line setback for an agricultural structure at 40191 Lougheed Hwy, Electoral Area G

EAs/Unweighted 

• Corporate report dated April 16, 2020 from Julie Mundy, Planner I; 
• Draft DVP 2020-01;
• DVP Application.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District issue Development Variance Permit 2020-01 for 40191 Lougheed Hwy to reduce the interior lot line setback from 30 metres to 10 metres for an agricultural structure, subject to consideration of any comment or concerns raised by the public.

9.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

9.1

Essential Services Mutual Aid Agreement with Hope, Kent and Harrison Hot Springs

All/Weighted

• Corporate report dated April 28, 2020 from Tareq Islam, Director of Engineering and Community Services; 
• Mutual Aid Agreement.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute an Essential Services Mutual Aid Agreement with the District of Hope, District of Kent, and Village of Harrison Hot Springs as per Ministerial Order to ensure that wastewater and drinking water services are maintained during the period of the declaration of a state of emergency due to COVID-19 pandemic.

10.

OTHER MATTERS

10.1

Community food garden at the FVRD Deroche Office, 10220 North Deroche Road (brought forward by Director Bales)

All/Unweighted

• MOTION FOR CONSIDERATION

  [EASC-APR 2020] THAT staff be directed to prepare a report for the Electoral Area Services Committee meeting with respect to a community food garden at the FVRD Deroche Office.

10.2

Request for Provincial campfire ban 

All/Unweighted

• MOTION FOR CONSIDERATION

  [EASC-APR 2020] THAT the Fraser Valley Regional District Board ask the Province to consider issuing a campfire ban as long as provincial parks are closed.

11.

CONSENT AGENDA

11.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 11.1.1 and 11.1.2 be endorsed:

11.1.1

EASC-APR 2020

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Hope & District Arts Council (HDAC), funded from the 2020 Electoral Area “B” grant-in-aid budget, to provide funds for supporting arts and cultural programming attended by residents of Hope, Yale, Sunshine Valley, Laidlaw and surrounding areas.

Reference item 5.1 of April 16, 2020 EASC Agenda.

11.1.2

EASC-APR 2020

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Deroche Farmers Market Society in the amount of $2,450, to be funded from the 2020 Electoral Area “C” grant-in-aid budget in the amount of $1,450 and the 2020 Electoral Area “G’ grant-in-aid budget in the amount of $1,000 to help offset the costs associated with advertising, new signage and repairs, and supplies.

Reference item 5.2 of April 16, 2020 EASC Agenda.

12.

ADDENDA ITEMS/LATE ITEMS

13.

ITEMS FOR INFORMATION AND CORRESPONDENCE

13.1

Letter Re 911 Call Answer Levy on Cellphones

13.2

Letter Re UBCM Resolution for Support: "Sharing Payments from Opioid Class Action Lawsuit"

13.3

Fraser Basin Council - Fraser Valley Update, April 2020

14.

REPORTS BY STAFF

15.

REPORTS BY BOARD DIRECTORS

16.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, April 27, or you can watch the webcast meeting online and call our boardroom line at 604-702-5480 when the time for callers is announced.

17.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of April 28, 2020 be adjourned.