FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
-
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

1.
CALL TO ORDER

2.
APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of January 23, 2019 be approved;

    AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

3.
DELEGATIONS AND PRESENTATIONS

None

4.
BOARD MINUTES & MATTERS ARISING

4.1
Board Meeting - December 19, 2018
This item has attachments.

1.Draft Board 2018 12 19 Open Minutes.pdf

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of December 19, 2018  be adopted.

5.
COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

6.
CORPORATE ADMINISTRATION

No Items.

7.
FINANCE

7.1
Impact to Directors Remuneration due to Changes in Legislation on Federal Taxation
This item has attachments.

1.Federal Tax changes impact to Directors Remuneration.pdf

FOR INFORMATION ONLY

[EASC-JAN 2019] THAT staff be directed to report back to the February EASC meeting regarding the impact on Directors remuneration as a result of recent changes in federal legislation eliminating 1/3 tax exemption for elected officials.

  • Corporate report dated January 23, 2019 from Paul Gipps, Chief Administrative Officer

8.
BYLAWS

No Items.

9.
PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

9.1
Application for Development Variance Permit 2017-25 to reduce the front lot line setback to facilitate the construction of two cow barns at 10205 Tremblay Road, Electoral Area G
This item has attachments.

1.DVP 2017-25 for 10205 Tremblay Road, Area G.pdf
2.DVP Application 2017-25.pdf
3.Draft DVP 2017-25.pdf

EAs/Unweighted

  • Corporate report dated January 9, 2019 from Andrea Antifaeff, Planner I
  • DVP Application
  • Draft DVP 2017-25
  • MOTION FOR CONSIDERATION

    [EASC-JAN 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2017-25 to reduce the setback from the front lot line (Tremblay Road) from 30 metres to 6 metres, clear to sky, to facilitate the construction of two cow barns at 10205 Tremblay Road, Area “G”, subject to consideration of any comments or concerns raised by the public and the submission of complete building permit applications for structures built without permits.

9.2
Application for Development Variance Permit 2018-34 to vary the maximum height requirement for a single family residence at 3900 Columbia Valley Road, Electoral Area H
This item has attachments.

1.DVP 2018-34 for 3900 Columbia Valley Road, Electoral Area H.pdf
2.DVP Application 2018-34.pdf
3.Draft DVP 2018-34.pdf

EAs/Unweighted

  • Corporate report dated January 9, 2019 from Julie Mundy, Planning Technician
  • DVP Application
  • Draft DVP 2018-34
  • MOTION FOR CONSIDERATION

    [EASC-JAN 2019] THAT the Fraser Valley Regional District issue Development Variance Permit 2018-34 to increase the maximum permitted height of a building from 7.75 metres to 9.0 metres, subject to consideration of any comment or concerns raised by the public.

10.
CONTRACTS, COVENANTS AND OTHER AGREEMENTS

10.1
Area E Baker Trails Wastewater Treatment Plan Strata Room Licence of Occupation
This item has attachments.

1.Area E Baker Trails Wastewater Treatment Plant Strata Room License of Occupation.pdf

All/Weighted

  • Corporate report dated January 23, 2019 from Katarina Duke, Engineering & Community Services Technologist

  • THAT the Fraser Valley Regional District Board authorize its signatories to execute a Licence of Occupation agreement between the Fraser Valley Regional District and the Baker Trails Strata for the use of the office space as the Baker Trails Wastewater Treatment Plant Strata Room.

10.2
Electoral Area B Curbside Waste Collection RFP Results
This item has attachments.

1.Electoral Area B Curbside Waste Collection RFP Results.pdf

All/Weighted

  • Corporate report dated January 23, 2019 from Carolynn Lane, Engineering and Community Services Technologist and Sterling Chan, Manager of Engineering and Infrastructure

  • THAT the Fraser Valley Regional District Board authorize its signatories to execute a two year Services Agreement with First Class Waste for residential curbside collection of garbage, recycling, yard waste and organics in Electoral Area B, in the amount of $137,160 plus GST, based on their proposal dated December 19, 2018

11.
OTHER MATTERS

11.1
2018 Regional Growth Strategy Monitoring Report
This item has attachments.

1.Board RGS Monitoring Report.pdf
2.2019 01 03 - DRAFT RGS Monitoring Report lo res.pdf

FOR INFORMATION ONLY

  • Corporate report dated January 23, 2019 from Alison Stewart, Manager of Strategic Planning
  • Draft RGS Monitoring Report

11.2
Investing in Canada Infrastructure Program – Rural and Northern Communities Infrastructure
This item has attachments.

1.Investing in Canada Infrastructure Program - Rural and Northern Communities Infrastructure.pdf

All/Unweighted

  • Corporate report dated January 23, 2019 from Carolynn Lane, Engineering and Community Services Technologist
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board direct staff to submit grant applications under the Investing in Canada Infrastructure Program – Rural and Northern Communities Infrastructure Sub-Stream intake for the following projects:

    • Electoral Area B: Dogwood Valley Watermain Extension
    • Electoral Area C: Harrison Mills Transfer Station Relocation
    • Electoral Area D: Integrated Water System Watermain Extension
    • Electoral Area H: Cultus Lake Wastewater Collection System Upgrades

12.
CONSENT AGENDA

12.1
CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

 

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.1.1 to 12.1.4 be endorsed:

12.1.1
RACS-JAN 2019

THAT the Fraser Valley Regional District Board authorize the Board Chair, Board Vice Chair and Chief Administrative Officer to attend the 2019 Lower Mainland Local Government Association AGM and Conference to be held in Harrison Hot Springs, BC between May 8 and 10, 2019;

AND THAT registration fees, accommodation and travel costs be approved from Budget 101.

Reference item 4.1 of January 9, 2019 RACS Agenda.

12.1.2
RACS-JAN 2019

THAT the Fraser Valley Regional District Board authorize the Board Chair, Board Vice Chair and the Chief Administrative Officer to attend the FCM Annual Conference and Trade Show to be held in Quebec City from May 30 to June 2, 2019;

AND THAT registration fees, accommodation and travel costs be approved from Budget 101.

Reference item 4.2 of January 9, 2019 RACS Agenda.

12.1.3
RACS-JAN 2019

THAT the Fraser Valley Regional District Board accept a $25,000 grant from Solar Now and proceed with the installation of a rooftop solar panel system at the Cheam Avenue office building.

Reference item 6.1.1 of January 9, 2019 RACS Agenda.

12.1.4
RACS-JAN 2019

THAT the Fraser Valley Regional District provide a letter of support to the Village of Harrison Hot Spring for their grant application under the ‘Investing in Canada Infrastructure Program’ for the creation of a public building to serve as a Culture Hub;

AND THAT the Fraser Valley Regional District Board also provide a letter of support to the District of Kent for their grant application under the ‘Investing in Canada Infrastructure Program’ for the development of an Indoor Aquatic Facility.

Reference item 7.1 of January 9, 2019 Agenda.

12.2
CONSENT AGENDA - ELECTORAL AREAS

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.2.1 and 12.2.2 be endorsed:

12.2.1
EASC-JAN 2019

THAT the Fraser Valley Regional District authorize Electoral Area Directors to attend the 2019 Lower Mainland Local Government Association AGM and Conference to be held in Harrison Hot Springs, BC between May 8 and 10, 2019;

AND THAT registration fees, accommodation and travel costs be approved from Budget 102.

Reference item 5.1 of January 9, 2019 EASC Agenda.

12.2.2
EASC-JAN 2019

THAT the Fraser Valley Regional District Board authorize Electoral Area Service Directors to attend the FCM Annual Conference and Trade Show to be held in Quebec City from May 30 to June 2, 2019;

AND THAT registration fees, accommodation and travel costs be approved from Budget 102.

Reference item 5.2 of January 9, 2019 EASC Agenda.

13.
ADDENDA ITEMS/LATE ITEMS

14.
REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION (Items 14.1 to 14.3)

15.
ITEMS FOR INFORMATION AND CORRESPONDENCE Items 15.1 and 15.2)

16.
REPORTS BY STAFF

17.
REPORTS BY BOARD DIRECTORS

18.
PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

19.
ADJOURNMENT

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of January 23, 2019 be adjourned.

     

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