FRASER VALLEY REGIONAL DISTRICT

RECREATION, CULTURE AND AIRPARK SERVICES COMMISSION

OPEN MEETING AGENDA

Meeting #:
Date:	Tuesday, September 17, 2019
Time:	6:30 P.m. - 7:30 P.m.
Location:	District of Hope Council Chambers 345 Wallace Street, Hope, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Recreation, Culture and Airpark Services Commission Open Meeting of September 17, 2019 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

MINUTES/MATTERS ARISING

3.1

Recreation, Culture and Airpark Services Commission Open Meeting - 07 16 19

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Recreation, Culture and Airpark Services Commission Open Meeting of July 16, 2019 be adopted.

4.

DELEGATIONS AND PRESENTATIONS

4.1

Presentation from Catherine Freimark, President of the RiverMonsters Swim Club

5.

NEW BUSINESS

5.1

Facility Upgrades and Maintenance

• Presentation from Staff

5.2

Request for Expression of Interest for Members at Large

FOR INFORMATION ONLY

• Memo from Staff regarding Expression of Interest for Members at Large
• Expression of Interest Posting 2019

5.3

RiverMonsters Swim Meet 2020

• Memo from Staff regarding the RiverMonsters Swim Meet 2020
• Letter from C. Freimark, President of the RiverMonsters Swim Club

• MOTION FOR CONSIDERATION

  THAT the Recreation, Culture and Airpark Services Commission recommends that the Fraser Valley Regional District Board authorize a grant in the amount of $2,756.00 to the RiverMonsters Swim Club, funded from the Community Facility Use Grant Program, for the purposes of renting the Dan Sharrers Aquatic Centre pool and Conference Centre to host a two day swim meet on June 13 and 14, 2020;

  AND THAT the Recreation, Culture and Airpark Services Commission support the District of Hope special event application for the use of the 6^th Avenue Park field to enable overnight camping for the swim meet.

6.

STAFF AND STANDING REPORTS

6.1

Fall Program Guide

• Distributed separately

6.2

RCAS Commission and Staff Christmas Party December 1, 2019

• Verbal update from Staff

7.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the regional district if they were held in public.

8.

RECONVENE OPEN MEETING

9.

REPORTS BY COMMISSION MEMBERS

10.

RISE AND REPORT OUT OF CLOSED MEETING

11.

NEXT MEETING

REMINDER regarding the date of the next meeting of the Recreation, Culture and Airpark Services Commission scheduled for October 29, 2019.

12.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Recreation, Culture and Airpark Services Commission Open Meeting of September 17, 2019 be adjourned.