INAUGURAL MEETING OF THE

FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
-
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • Procedural Rules (Excerpt from Board and Committee Procedures Bylaw No. 1305, 2015)

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  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Inaugural Meeting of the Fraser Valley Regional District Board of November 27, 2018 be approved;

    AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

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  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of October 23, 2018 be adopted.

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  • MOTION FOR CONSIDERATION

    THAT Special Minute dated October 25, 2018 with respect to the award of contract to Urban Systems Ltd be adopted.

FOR INFORMATION ONLY

  • Corporate report dated November 27, 2018 from Jaime Reilly, Manager of Corporate Administration/Chief Election Officer

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  • Corporate report dated November 27, 2018 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Sts'ailes Christmas Committee
  • THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $350 to the Sts’ailes Christmas Committee, funded from the Electoral Area “C” grant-in-aid budget to support their annual Christmas celebration, with the students in the community school.

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  • Corporate report dated November 27, 2018 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Hatzic Prairie Recreation Commission
  • THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $5,000 to the Hatzic Prairie Recreation Commission to assist with the costs of the ventilation system for the Hatzic Prairie Community Hall, to be funded from the Electoral Area “F” grant-in-aid budget.

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  • Corporate report dated November 27, 2018 from Kristy Hodson, Manager of Financial Operations
  • GIA Application
  • Application Content
  • THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Cultus Lake Events and Activities Committee with the grant being funded from the Electoral Area “H” grant-in-aid budget to help offset the costs of the annual community Christmas event.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated November 27, 2018 from Reg Dyck, Manager of EA Emergency Services
  • Draft Bylaw No. 1503, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No. 1503, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No. 1503, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No. 1503, 2018.

No Items.

All/Weighted

  • Corporate report dated November 27, 2018 from Suzanne Gresham, Director of Corporate Initiatives
  • Map
  • THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the transfer and assignment of the Canyon Tire Craft Lease Agreement to new business owners 1056938 BC Ltd., dba Canyon Tire, and Ao Xuanhau in her personal capacity;

    AND THAT the Fraser Valley Regional District Board exercise its option to renew the Lease Agreement for a further 5 year term, subject to further options to renew, and subject to a 2% increase in lease payments annually in each year of the renewal term;

    AND FUTHER THAT early termination language in favour of the Fraser Valley Regional District be included in the Modification of Lease Agreement should the Fraser Valley Regional District Board consider disposing of the subject land and improvements during the term of the lease;

    AND FINALLY THAT all other terms and conditions of the Lease Agreement remain in full force and effect under the Modification of Lease Agreement with the exception of the requirement for the Fraser Valley Regional District to undertake a Level 1 Baseline Environmental Assessment.

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  • Corporate report dated November 27, 2018 from Reg Dyck, Manager of Electoral Area Emergency Services
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board endorse a grant application of $25,000 under UBCM’s Community Emergency Preparedness Fund to create an Evacuation Route Plan for Electoral Areas "E" and "H".

No Items.

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  • MOTION FOR CONSIDERATION

    THAT the Inaugural Meeting of the Fraser Valley Regional District Board of November 27, 2018 be adjourned.