FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

MERGED OPEN MEETING AGENDA AND ADDENDUM

Meeting #:
Date:	Tuesday, July 10, 2018
Time:	1:30 P.m. - 3:30 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of July 10, 2018 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

SHOW CAUSE HEARING(S)

3.1

Section 57 Show Cause Hearing – Building Contraventions at 48977 Riverbend Drive; EA E, Lot 7 District Lot 500 Group 2 New Westminster District Plan LMP18665 pid 002-428-971

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated March 15, 2018 to Serge Lavoie and Christin Marcotte, Property Owners
• Letter dated April 6, 2018 to Serge Lavoie and Christin Marcotte, Property Owners
• Letter dated to April 27, 2018 to Christin Marcotte and Dale Pedersen
• Letter dated June 13 to Christin Marcotte and Dale Pederson
• Title Search
• Property Information Map

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 48977 Riverbend Drive, Electoral Area E, Fraser Valley Regional District, British Columbia (legally described as: Lot 7 District Lot 500 Group 2 New Westminster District Plan LMP 18665; and Parcel Identifier 018-925-332).

3.2

Building Bylaw & BC Building Code Contraventions at 42935 Athey Rd, EA G, in part legally desc. as the whole of the Island in the east half of Section 4 Twp. 24, 1893 New Westminster District, PID 002-428-971

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated June 1, 2018 to Edward Forber, Property Owner
• Title Search
• Property Location Map

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 42935 Athey Road Electoral Area G, Fraser Valley Regional District, British Columbia; legally described as the whole of the Island in the east half of section 4 township 24 which is situated in Zait Scullachan Slough containing 6.25 acres more or less as shown on the plan of said Township dated the 18th day of September, 1893 New Westminster District. Parcel Identifier: 002-428-971.

3.3

Building Bylaw & BC Building Code Contraventions at 4164 Slesse Rd, EA E, legally desc. as Lot 25 Except: Part within Heavy outline taken by Hwy Stat. ROW Plan 64013, Sect.33 Twp.1 Range 29 West of the Sixth Meridian NW Dist.Plan 24078, PID 009-301-780

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated January 24, 2018 to Marcel and Bernice Champigny, Property Owners
• Letter dated June 1, 2018 to Marcel and Bernice Champigny
• Title Search
• Property Information Map

• THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 4164 Slesse Road Electoral Area E, Fraser Valley Regional District, British Columbia (as Lot 25 Except: Part within Heavy outline taken by Highway Statutory Right of Way Plan 64013, Section 33 Township 1 Range 29 West of the Sixth Meridian New Westminster District Plan 24078; Parcel Identifier: 009-301-780.

3.4

Building Bylaw & BC Building Code Contraventions at 4150 Slesse Rd, EA E, legally desc. as Lot 23 Except: Part within Heavy Outline taken by Hwy SRW Plan 64013; Section 33 Township 1 Range 29 West of the sixth Meridian NW Dist. Plan PID 002-053-578

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated March 16, 2018 to Karl and Wendy Herrington, Property Owners
• Letter dated June 1, 2018 to Karl and Wendy Herrington, Property Owners
• Title Search
• Property Information Map

• THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 4150 Slesse Road Electoral Area E, Fraser Valley Regional District, British Columbia; legally described as (Lot 23 Except: Part within Heavy Outline taken by Highway SRW Plan 64013; Section 33 Township 1 Range 29 West of the sixth Meridian New Westminster District Plan 24078. Parcel Identifier: 002-053-578.

4.

DELEGATIONS AND PRESENTATIONS

None

5.

MINUTES/MATTERS ARISING

5.1

Minutes of the Electoral Area Services Committee Meeting - June 12, 2018

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of June 12, 2018 be adopted.

6.

CORPORATE ADMINISTRATION

6.1

Elections Update

FOR INFORMATION ONLY

• Corporate report dated July 10, 2018 from Jaime Schween, Manager of Corporate Administration

7.

FINANCE

7.1

Grant-In-Aid Request – Fraser Valley Bald Eagle Festival Society, Electoral Area “C”

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - FV Bald Eagle Festival Society

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Fraser Valley Bald Eagle Festival Society, funded from Electoral Area “C”, to assist in the funding of their annual Fraser Valley Bald Eagle Festival.

7.2

Grant-In-Aid Request – Hemlock Valley Homeowners Association, Electoral Area “C”

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Hemlock Valley Homeowners Association

• THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Hemlock Valley Homeowners Association (HVHA) in the amount of $3,000, to be funded from the 2018 Electoral Area “C” grant-in-aid budget to help offset the costs associated with purchasing a storage locker for their equipment along with the hosting of several community events used to encourage family participation to increase community awareness.

7.3

Grant-In-Aid Request – Sts’ailes Community School, Electoral Area “C”

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Sts'ailes Community School

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Sts’ailes Community School, funded from the Electoral Area “C” grant-in-aid budget to help offset the costs of operating the secondary athletics program run through the Community School.

7.4

Grant-In-Aid Request – McConnell Creek Farmers Institute, Electoral Area “F”

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - McConnell Creek Farmers Institute

• THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Farmers Institute (community hall) in the amount of $5,000 to be funded from the 2018 Electoral Area “F” grant-in-aid budget to assist with the costs of completing building improvements that will provide for an expanded covered area for community hall events.

7.5

Grant-In-Aid Request - Lake Errock Community Association, Electoral Area C

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Lake Errock Community Association

• THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Lake Errock Community Association in the amount of $2,500 to be funded from the 2018 Electoral Area “C” grant-in-aid budget to help offset the costs associated with the hosting of several events that encourage community inclusiveness.

7.6

Grant-In-Aid Request - Deroche and District Community Association, Electoral Area C

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Deroche and District Community Association

• THAT the Fraser Valley Regional District Board authorizes a grant-in-aid in the amount of $2,000 to the Deroche & District Community Association, funded from the 2018 Electoral Area “C” grant-in-aid budget, to provide funds for cement picnic tables adjacent to their community tennis courts.

7.7

Grant-In-Aid Request - Deroche Elementary School PAC, Electoral Area C

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Deroche Elementary School PAC

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to Deroche Elementary School, funded from the Electoral Area “C” grant-in-aid budget, to help offset the costs of constructing a shelter structure for year round enjoyment.

7.8

Grant-In-Aid Request - Deroche Elementary School PAC, Electoral Areas C and G

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Deroche Elementary School PAC

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $5,000 to the Deroche Elementary School PAC, funded from the 2018 Electoral Area “C” grant-in-aid budget in the amount of $2,000 and from the 2018 Electoral Area “G” grant-in-aid budget in the amount of $3,000, to help offset the costs of field trips, hot lunches, Christmas hampers, tables, emergency items and outdoor education programs.

7.9

Grant-In-Aid Request - Columbia Valley Ratepayers Association, Electoral Area H

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Columbia Valley Ratepayers Association

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid to the Columbia Valley Ratepayers Association in the amount of $4,000 to be funded from the 2018 Electoral Area “H” grant-in-aid budget to help offset the costs of community hall improvements.

7.10

Grant-In-Aid Request – Dewdney Elementary School PAC, Electoral Area “G”

• Corporate report dated July 10, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Dewdney Elementary School PAC

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Dewdney Elementary School PAC, funded from the 2018 Electoral Area “G” grant-in-aid budget to help offset the costs of accessibility additions to the playground and a community sign.

8.

ENGINEERING & UTILITIES

8.1

2018 Investing in Canada Infrastructure Program

• Corporate Report dated July 10, 2018 from Sterling Chan, Manager of Engineering & Infrastructure

• THAT the Fraser Valley Regional District Board direct staff to submit grant applications under the Investing in Canada Infrastructure Program – Green Infrastructure – Environmental Quality Sub-Stream intake for the following projects:

  Electoral Area A: Canyon Alpine Water System Upgrades

  Electoral Area B: Dogwood Valley Water System Upgrades

  Electoral Area C: Electoral Area C Transfer Station Upgrades

  Electoral Area D: Electoral Area D Integrated Water System Upgrades

  Electoral Area F: Hatzic Prairie Water System Stream Flow Monitoring Gauges

  Electoral Area G: Hatzic East Water System

  Electoral Area H: Cultus Lake Sewer System Upgrades

9.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

9.1

Application for Development Variance Permit 2018-24 to reduce the parcel size and increase the gross floor area for an Accessory Cottage Industry Use at 35406 Durieu Road, Electoral Area F

• Corporate report dated July 10, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-24

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-24 to reduce the parcel size required for an accessory cottage industry use from 2.0 hectares (4.94 acres) to 1.9 hectares (4.69 acres) and to increase the gross floor area for an Accessory Cottage Industry Use from 80m² (861 ft²) to 140m² (1500 ft²) at 35406 Durieu Road, Area “F”, subject to consideration of any comments or concerns raised by the public.

9.2

Application for Development Variance Permit 2018-25 to reduce the interior side lot line setback to permit the construction of a dairy barn at 9518 Catherwood Road, Area G

• Corporate report dated July 10, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-25

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-25 for the property located at 9518 Catherwood Road, Electoral Area G, to reduce the interior side lot line setback from 30.0 metres (98.4 feet) to 15 metres (49.2 feet), clear to sky, to facilitate the construction of a cattle barn, subject to consideration of any comments or concerns raised by the public.

10.

ELECTORAL AREA EMERGENCY SERVICES

No Items.

11.

ADDENDA ITEMS/LATE ITEMS

12.

REPORTS BY STAFF

13.

REPORTS BY ELECTORAL AREA DIRECTORS

14.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

15.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations.

16.

RECONVENE OPEN MEETING

17.

RISE AND REPORT OUT OF CLOSED MEETING

18.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of July 10, 2018 be adjourned.