INAUGURAL MEETING OF THE

FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
( Immediately following the Inaugural FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • Procedural Rules (Section 4.10 - Board and Committee Procedures Bylaw No. 1305, 2015)

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Inaugural Meeting of the Fraser Valley Regional District Board of November 26, 2019 be approved;

    AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of October 22, 2019 be adopted.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District endorse the recommendations adopted at the Committee of the Whole - Budget Review Meeting of November 26, 2019.

All/Unweighted

  • Corporate report dated November 14, 2019 from Jaime Reilly, Acting Director of Corporate Affairs/Corporate Officer
  • MOTION FOR CONSIDERATION

    [RACS-NOV 2019] THAT the Regional and Corporate Services Committee approve the addition of video web streaming for Regional and Corporate Services Committee meetings.

All/Unweighted

  • Corporate report dated November 14, 2019 from Jaime Reilly, Acting Director of Corporate Affairs/Corporate Officer
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT the Electoral Area Services Committee approve the addition of video web streaming for Electoral Area Services Committee meetings.

10.

No Items.

11.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated November 14, 2019 from Pam Loat, Legislative Coordinator
  • Draft Bylaw No. 1550, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area B Economic Development Service Area Establishment Bylaw No. 1550, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area B Economic Development Service Area Establishment Bylaw No. 1550, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1551, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1551, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1551, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1552, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1552, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1552, 2019.

Adoption - All/Unweighted

  • Corporate report dated October 8, 2019 from Reg Dyck, Manager of Electoral Area Emergency Services - background information
  • Draft Bylaw No. 1536, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Chilliwack River Valley Fire Protection Service Area Administration Bylaw No. 1536, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated November 26, 2019 from Pam Loat, Legislative Coordinator
  • Draft Bylaw No. 1526, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Emergency Program Regulations Establishment Bylaw No. 1526, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Emergency Program Regulations Establishment Bylaw No. 1526, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Emergency Program Regulations Establishment Bylaw No. 1526, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1555, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS-NOV 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hope Connector Transit System Service Area Amendment Bylaw No. 1555, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS-NOV 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hope Connector Transit System Service Area Amendment Bylaw No. 1555, 2019.

12.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

  • Corporate report dated November 14, 2019 from Julie Mundy, Planning Assistant
  • DVP Application
  • Draft DVP 2019-29
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-NOV 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-29 for 46594 Chilliwack Lake Road, to reduce the side setback from 7.6 metres (25 feet) to 1.0 metres (3.3 feet), clear to sky, to authorize existing additions to an accessory building, subject to consideration of any comments or concerns raised by the public

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-NOV 2019] THAT the Fraser Valley Regional District authorize its signatories to execute all legal instruments associated with this application.

All/Weighted

  • Corporate report dated November 14, 2019 from Tareq Islam, Director of Engineering and Community Services
  • Memorandum of Understanding between FVRD and BC Parks
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a Memorandum of Understanding (MOU) between FVRD and BC Parks with respect to the Cultus Lake North and South Sewer Systems.

All/Weighted

  • Corporate report dated November 14, 2019 from David Bennett, Planner II
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT the Fraser Valley Regional District Board authorize its signatories to execute a development servicing covenant relating to Subdivision File 3320-20-2018-02238 – two lot boundary adjustment of Lot 20, Thompson Road, Electoral Area “D”.

All/Weighted

  • Corporate report dated November 14, 2019 from Reg Dyck, Manager of Electoral Area Emergency Services
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT the Fraser Valley Regional District Board award RFP-19011 for the purchase of sixty sets of turn out gear (coats and pants) to Associated Fire Safety Group Inc. at a cost of $138,492.00 plus applicable taxes over a three year period for Electoral Area Fire Department members.

All/Unweighted

  • Corporate report dated November 14, 2019 from Lance Lilley, Manager of Environmental Services
  • FVRD Mosquito Control Program 2019 Year-End Report
  • MOTION FOR CONSIDERATION

    [RACS-NOV 2019] THAT the Fraser Valley Regional District Board receive the FVRD’s Mosquito Control Program 2019 Year-End Report from Morrow BioScience Ltd., summarizing the nuisance mosquito larvae monitoring and control efforts from 2019.

All/Unweighted

  • Corporate report dated November 14, 2019 from Katelyn Hipwell, Planner II
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT the Fraser Valley Regional District Board indicate support for Sasquatch Mountain Resort in their pursuit of additional funding from Provincial and Federal levels of government for necessary paving upgrades to Hemlock Valley Road;

    AND FURTHER THAT the Fraser Valley Regional District Board recognize the importance of Hemlock Valley Road, the only access to the resort community of Hemlock Valley, as vital infrastructure intrinsically tied to the success of the local tourism economy.

EAs/Weighted

  • Corporate report dated November 14, 2019 from Milly Marshall, Director of EA Special Projects
  • MOTION FOR CONSIDERATION

    [EASC-NOV 2019] THAT in view of the information surrounding the Ministry of Citizens’ Services Connected Communities initiative made available through the 2019 UBCM Convention, the FVRD Board authorize up to $50,000 for a cellular and internet connectivity assessment for Electoral Areas A, B, C, D, E, G and H;

    AND THAT staff be directed to work with each individual Electoral Area Director to determine the funding model for their individual Electoral Areas.

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 15.1.1 to 15.1.10 be endorsed:

THAT the Fraser Valley Regional District Board receive the 2019 Job Creation Partnership Program Summary report;

AND THAT staff submit a grant application to the Job Creation Partnership program for funding in 2020 in partnership with Ecoworks Landscape Services Inc.

Reference item 3.1.1. of November 14, 2019 RACS Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,550 to the Sunshine Valley Ratepayers Association, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help offset the costs of training for new volunteer Board members to help them understand their roles and responsibilities.

Reference item 8.1 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to the Deroche Elementary School PAC, funded from the 2019 Electoral Area “C” grant-in-aid budget, to help offset the costs of field trips, hot lunches, community cultural celebrations, and a guest speaker on the topic of bullying.

Reference item 8.2 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Popkum Volunteer Fire Department in the amount of $500 to be funded from the 2019 Electoral Area “D” grant-in-aid budget to assist with the costs of the fire department’s annual end of year service recognition event.

Reference item 8.3 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Popkum Ratepayers Association in the amount of $650.49 to be funded from the 2019 Electoral Area “D” grant-in-aid budget to assist with the costs of purchasing a laptop for keeping meeting minutes.

Reference item 8.4 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $4,000 to the Hatzic Prairie Recreation Commission to assist with the costs of the electrical system for the Hatzic Prairie Community Hall, to be funded from the Electoral Area “F” grant-in-aid budget.

Reference item 8.5 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the Columbia Valley Volunteer Fire Department with the grant being funded from the Electoral Area “H” grant-in-aid budget and being used to help fund membership activities in appreciation of the volunteer work and dedication that the members provide to their communities.

Reference item 8.6 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the Cultus Lake Valley Volunteer Fire Department with the grant being funded from the Electoral Area “H” grant-in-aid budget and being used to help fund membership activities in appreciation of the volunteer work and dedication that the members provide to their communities.

Reference item 8.7 of November 14, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Cultus Lake Community and Events Engagement Committee with the grant being funded from the Electoral Area “H” grant-in-aid budget to help offset the costs of the annual community Christmas event.

Reference item 8.8 of November 14, 2019 EASC Agenda.

15.1.10

THAT the Fraser Valley Regional District Board accept the offer of $42,400.00 for the construction and maintenance and operation of the Cultus Lakeside Trail, subdivision file 3320-20-2017-07445, 3636 Columbia Valley Road, Electoral Area “H”.

Reference item 10.3 of November 14, 2019 EASC Agenda.

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda item 15.2.1 be endorsed:

THAT the Electoral Area Services Committee consider an Out of Mandate request regarding the preparation of a letter from the FVRD Board to the Cannabis Legalization and Regulation Secretariat with respect to enforcement of regulation of cannabis edibles.

Reference item 6.1 of November 14, 2019 EASC Agenda.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; 
    • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
    • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements if the Committee considers that disclosure could reasonably be expected to harm the interests of the regional district; 
    • Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting the regional district; 
    • Section 90(1)(h) of the Community Charter - an administrative tribunal hearing or potential administrative tribunal hearing affecting the regional district;
    • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or both, or between a provincial government or the federal government or both and a third party; 
    • Section 90(2)(d) of the Community Charter - a matter that, under another enactment, is such that the public must be excluded from the meeting; and
    • Section 90(2)(e) of the Community Charter - a review of a proposed final performance audit report for the purpose of providing comments to the auditor general on a proposed report under section 23(2) of the Auditor General for Local Government Act.

    R E C E S S

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Inaugural Meeting of the Fraser Valley Regional District Board of November 26, 2019 be adjourned.

     

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