FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
-
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of November 14, 2019 be approved;

    AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

Presentation by Staff

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Electoral Area Services Committee Open Meeting of October 8, 2019 be adopted.

  • MOTION FOR CONSIDERATION

    THAT the Electoral Area Services Committee consider an Out of Mandate request regarding the preparation of a letter from the FVRD Board to the Cannabis Legalization and Regulation Secretariat with respect to regulation of cannabis edibles.

  • Corporate report dated November 14, 2019 from Jaime Reilly, Acting Director of Corporate Affairs/Corporate Officer
  • MOTION FOR CONSIDERATION

    OPTION 1:

    THAT the Electoral Area Services Committee approve the addition of video web streaming for Electoral Area Services Committee meetings.

    OPTION 2:

    THAT the Electoral Area Services Committee maintain the status quo of not web streaming Electoral Area Services Committee meetings.

  • Corporate report dated November 14, 2019 from Pam Loat, Legislative Coordinator
  • Draft Bylaw No. 1550, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider giving three readings to the bylaw cited as Fraser Valley Regional District Electoral Area B Economic Development Service Area Establishment Bylaw No. 1550, 2019.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Sunshine Valley Ratepayers Association
  • Budget
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,550 to the Sunshine Valley Ratepayers Association, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help offset the costs of training for new volunteer Board members to help them understand their roles and responsibilities.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Deroche Elementary School PAC
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to the Deroche Elementary School PAC, funded from the 2019 Electoral Area “C” grant-in-aid budget, to help offset the costs of field trips, hot lunches, community cultural celebrations, and a guest speaker on the topic of bullying.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Popkum Volunteer Fire Department
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Popkum Volunteer Fire Department in the amount of $500 to be funded from the 2019 Electoral Area “D” grant-in-aid budget to assist with the costs of the fire department’s annual end of year service recognition event.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Popkum Ratepayers Association
  • Quote for Laptop
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Popkum Ratepayers Association in the amount of $650.49 to be funded from the 2019 Electoral Area “D” grant-in-aid budget to assist with the costs of purchasing a laptop for keeping meeting minutes.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Hatzic Prairie Recreation Commission
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $4,000 to the Hatzic Prairie Recreation Commission to assist with the costs of the electrical system for the Hatzic Prairie Community Hall, to be funded from the Electoral Area “F” grant-in-aid budget.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Columbia Valley VFD
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the Columbia Valley Volunteer Fire Department with the grant being funded from the Electoral Area “H” grant-in-aid budget and being used to help fund membership activities in appreciation of the volunteer work and dedication that the members provide to their communities.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Cultus Lake VFD
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the Cultus Lake Valley Volunteer Fire Department with the grant being funded from the Electoral Area “H” grant-in-aid budget and being used to help fund membership activities in appreciation of the volunteer work and dedication that the members provide to their communities.

  • Corporate report dated November 14, 2019 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Cultus Lake Community and Events Engagement Committee
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Cultus Lake Community and Events Engagement Committee with the grant being funded from the Electoral Area “H” grant-in-aid budget to help offset the costs of the annual community Christmas event.

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1551, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider giving three readings to the bylaw cited as Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1551, 2019.

  • Corporate report dated November 14, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1552, 2019
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider giving three readings to the bylaw cited as Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1552, 2019.

  • Corporate report dated November 14, 2019 from Tareq Islam, Director of Engineering and Community Services
  • Memorandum of Understanding between FVRD and BC Parks
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize its signatories to enter into a Memorandum of Understanding (MOU) between FVRD and BC Parks with respect to the Cultus Lake North and South Sewer Systems.

  • Corporate report dated November 14, 2019 from Julie Mundy, Planning Assistant
  • DVP Application
  • Draft DVP 2019-29
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-29 for 46594 Chilliwack Lake Road, to reduce the side setback from 7.6 metres (25 feet) to 1.0 metres (3.3 feet), clear to sky, to authorize existing additions to an accessory building, subject to consideration of any comments or concerns raised by the public

    AND THAT the Fraser Valley Regional District authorize its signatories to execute all legal instruments associated with this application.

  • Corporate report dated November 14, 2019 from David Bennett, Planner II
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider the following options for a development servicing covenant associated with the proposed subdivision of Lot 20 Thompson Road, Electoral Area “D” and 51995 Nevin Road City of Chilliwack as outlined in the corporate report dated November 14, 2019.

    OPTION 1 Accept

    THAT the Fraser Valley Regional District Board authorize its signatories to execute a development servicing covenant relating to Subdivision File 3320-20-2018-02238 – two lot boundary adjustment of Lot 20, Thompson Road, Electoral Area “D”;

    OPTION 2 Refuse

    THAT the Fraser Valley Regional District Board refuse to authorize its signatories to execute a development servicing covenant relating to Subdivision File 3320-20-2018-02238 – two lot boundary adjustment of Lot 20, Thompson Road, Electoral Area “D”;

    OPTION 3 Refuse with comment to the Provincial Approving Officer

    THAT the Fraser Valley Regional District Board refuse to authorize its signatories to execute a development servicing covenant relating to Subdivision File 3320-20-2018-02238 – two lot boundary adjustment of Lot 20, Thompson Road, Electoral Area “D”;

    AND THAT the Fraser Valley Regional District Board reply to the Ministry of Transportation and Infrastructure’s referral of the proposed subdivision of Lot 20 Thompson Road, Electoral Area “D” and 51995 Nevin Road City of Chilliwack with concerns regarding the appropriateness of approving a cross-jurisdictional parcel.

  • Corporate report dated November 14, 2019 from David Bennett, Planner II
  • Public Trails Contribution Offer
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board accept the offer of $42,400.00 for the construction and maintenance and operation of the Cultus Lakeside Trail, subdivision file 3320-20-2017-07445, 3636 Columbia Valley Road, Electoral Area “H”.

  • Corporate report dated November 14, 2019 from Katelyn Hipwell, Planner II
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board indicate support for Sasquatch Mountain Resort in their pursuit of additional funding from Provincial and Federal levels of government for necessary paving upgrades to Hemlock Valley Road;

    AND FURTHER THAT the Fraser Valley Regional District Board recognize the importance of Hemlock Valley Road, the only access to the resort community of Hemlock Valley, as vital infrastructure intrinsically tied to the success of the local tourism economy.

  • Corporate report dated November 14, 2019 from Reg Dyck, Manager of Electoral Area Emergency Services
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board award RFP-19011 for the purchase of sixty sets of turn out gear (coats and pants) to Associated Fire Safety Group Inc. at a cost of $138,492.00 plus applicable taxes over a three year period for Electoral Area Fire Department members.

  • Corporate report dated November 14, 2019 from Milly Marshall, Director of EA Special Projects
  • MOTION FOR CONSIDERATION

    THAT in view of the information surrounding the Ministry of Citizens’ Services Connected Communities initiative made available through the 2019 UBCM Convention, the FVRD Board authorize up to $50,000 for a cellular and internet connectivity assessment for Electoral Areas A, B, C, D, E, G and H;

    AND THAT staff be directed to work with each individual Electoral Area Director to determine the funding model for their individual Electoral Areas.

  • MOTION FOR CONSIDERATION

    THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements, if the Committee considers that disclosure could reasonably be expected to harm the interests of the regional district;
    • Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting the regional district;
    • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
    • Section 90(2)(e) of the Community Charter - a review of a proposed final performance audit report for the purpose of providing comments to the auditor general on a proposed report under section 23(2) of the Auditor General for Local Government Act.

                                                R E C E S S

  • MOTION FOR CONSIDERATION

    THAT the Electoral Area Services Committee Open Meeting of November 14, 2019 be adjourned.

No Item Selected