FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Tuesday, May 26, 2020

( Immediately following the FVRHD Open Meeting )

FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of May 26, 2020 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

3.

DELEGATIONS AND PRESENTATIONS

3.1

Sean Reid, Partner, KPMG Enterprise

Presentation of 2019 Fraser Valley Regional District Audited Financial Statements

3.1.1

2019 Fraser Valley Regional District Financial Statements

• Corporate report dated May 26, 2020 from Kristy Hodson, Acting Director of Financial Services
• Draft 2019 FVRD Financial Statements
• KPMG Audit Findings Report

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the 2019 Draft Financial Statements for the Fraser Valley Regional District.

4.

BOARD MINUTES & MATTERS ARISING

4.1

Draft Fraser Valley Regional District Board Meeting Minutes - April 28, 2020

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  April 28, 2020 be adopted.

5.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1

Electoral Area Services Committee Meeting Minutes - April 16, 2020

6.

CORPORATE ADMINISTRATION

6.1

Quarterly Update, January - April, 2020

FOR INFORMATION ONLY

7.

BYLAWS

7.1

Proposed amendments to the Fraser Valley Regional District Development Procedures Bylaw No. 1377, 2016 and Delegation of Authority Bylaw No. 0836, 2007

All/Unweighted

• Corporate report dated May 12, 2020 from David Bennett, Planner II

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to delay the holding of public hearings until such time that the Order of the Provincial Health Officer, Class Order (mass gatherings) re: COVID-19 is cancelled unless directed otherwise by the Board on a case-by-case basis. 

7.2

Almer Carlson Swimming Pool Fees & Other Charges Amendment Bylaw No. 1530, 2020

Motion No. 1: First Reading - All/Weighted 

Motion No. 2: Second and Third Reading - All/Weighted 

Motion No. 3: Adoption - All/Weighted 

• Corporate report dated May 19, 2020 from Jaime Reilly, Manager of Corporate Administration and Christina Vugteveen, Manager of Parks and Recreation
• Draft Bylaw No. 1530, 2020

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Almer Carlson Swimming Pool Fees and Other Charges Amendment Bylaw No. 1530, 2020.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Almer Carlson Swimming Pool Fees and Other Charges Amendment Bylaw No. 1530, 2020.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Almer Carlson Swimming Pool Fees and Other Charges Amendment Bylaw No. 1530, 2020.

7.3

Hope and Recreation Centre Fees and Other Charges Establishment Bylaw No. 1559, 2020

Motion No. 1: First Reading - Areas A & B/Hope/Weighted

Motion No. 2: Second and Third Reading - Areas A & B/Hope/Weighted

Motion No. 3: Adoption - Areas A & B/Hope/Weighted

• Staff report from Jaime Reilly, Manager of Corporate Administration and Christina Vugteveen, Manager of Parks and Recreation
• Draft Bylaw No. 1559, 2020

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Hope and Recreation Centre Fees and Other Charges Amendment Bylaw No. 1559, 2020.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Hope and Recreation Centre Fees and Other Charges Amendment Bylaw No. 1559, 2020.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Hope and Recreation Centre Fees and Other Charges Amendment Bylaw No. 1559, 2020.

7.4

Zoning Bylaw No. 1594, 2020 Proposed rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created.

EAs/Unweighted

• Corporate report dated May 12, 2020 from David Bennett, Planner II
• Draft Bylaw No. 1594, 2020

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 for the rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created;

  THAT the Fraser Valley Regional District Board consider waiving the holding of a public hearing for Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 pursuant to section 464(2) of the Local Government Act;

  AND THAT the Fraser Valley Regional District Board authorize its signatories to discharge covenant CA6068062 to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road;

  AND FINALLY, THAT the Fraser Valley Regional District Board authorizes its signatories to execute all documents relating to Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020.

8.

OTHER MATTERS

8.1

FVRD Transit Services COVID-19 Response

All/Unweighted

• Corporate report dated May 12, 2020 from Alison Stewart, Manager of Strategic Planning.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board support BC Transit’s efforts to actively work with the Canadian Urban Transit Association (CUTA) to lobby for federal and provincial support to recoup lost revenues already incurred due to COVID-19.

8.2

2020 Gatehouse Operations at Island 22 and Dewdney Regional Parks

All/Unweighted

• Corporate report dated May 12, 2020 from Meghan Jackson, Parks Technician II.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District proceed with regular gatehouse operations at Island 22 and Dewdney Regional Parks for the 2020 season while following the Provincial Health Officer’s orders and guidance from the BC Centre for Disease Control.

8.3

WildSafeBC 2020 – Program Changes

All/Unweighted

• Corporate report dated May 12, 2020 from Christina Vugteveen, Manager of Parks and Recreation. 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional Board decline the BC Conservation Foundation grant of $6,000 intended to assist with funding the annual WildSafeBC program.

8.4

Temporary changes to liquor licensing at Sasquatch Inn, Electoral Area C (Second Request)

All/Unweighted

• Corporate report dated May 12, 2020 from Louise Hinton, Bylaw, Compliance and Enforcement Officer
• BCLCB Application
•  Ministerial Order No. M082

• MOTION FOR CONSIDERATION

  THAT The Fraser Valley Regional District Board endorse the application received March 4, 2020 for temporary changes to the liquor licence for the Sasquatch Inn (46001 Lougheed Highway, Electoral Area C) with the following comments:

  The Board has no objection to the planned events and requested changes to the Liquor Licence, subject to the following items being addressed:

   

  1. Special Events are only held in accordance with Provincial Health Ministerial Order M082 banning mass gatherings of 50 and any other public health orders for COVID-19;
  2. Temporary provisions for vehicular parking to ensure the requirements identified in the current local Zoning for the property are being followed (one parking spot per three seats provided for patron use), as outlined in the Zoning Bylaw No. 100, 1979 for Electoral Area C.

  3. Temporary provision for the existing facilities will be adequate for the proposed increased occupant loads pursuant to the Provincial Sewage Regulation.

8.5

Agricultural Land Commission application – Non-Adhering Residential Use (proposed employee residence) at 781 Blatchford Road, Electoral Area H

EAs/Unweighted

• Corporate report dated May 12, 2020 from Julie Mundy, Planner I

• MOTION FOR CONSIDERATION

  THAT the ALC application for a non-adhering residential use (employee residence) at 781 Blatchford Road, Electoral Area H, be forwarded to the Agricultural Land Commission for consideration.

  AND THAT the Agricultural Land Commission consider the FVRD corporate report dated May 12, 2020.

8.6

Community garden at the Deroche Community Office

All/Unweighted

• Corporate report dated May 12, 2020 from Gillian Berger, Communications Coordinator

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to work with the Province of BC to explore options for Actively Creating an Exceptional Society (ACES) to manage a community garden on the Crown land parcel located at the Deroche Community Office;

  AND THAT staff be directed to develop an agreement with ACES regarding management of a community garden located at the Deroche Community Office.

8.7

School District 78 Fraser-Cascade Bursaries

All/Unweighted

• Corporate report dated May 19, 2020 from Stacey Barker, Director of Regional Services

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the policy titled “Recreation, Culture & Airpark Services – Bursary Policy”.

9.

CONSENT AGENDA

9.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available on the FVRD website.

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 9.1.1 and 9.1.2 be endorsed:

9.1.1

EASC-MAY 2020

THAT the Fraser Valley Regional District Board approve a grant-in-aid to Actively Creating an Exceptional Society (ACES) in the amount of $4,000 to be funded from the 2020 Electoral Area “C” grant-in-aid budget to help offset the costs associated with developing a community garden/edible forest.

Reference item 6.1 of May 12, 2020 EASC Agenda

9.1.2

EASC-MAY 2020

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Trails Society of British Columbia (Trails BC), funded from the 2020 Electoral Area “E” grant-in-aid budget to help offset the costs associated with re-establishing the 5.5km trail section known as Tolmie Trail.

Reference item 10.1 of May 12, 2020 EASC Agenda

10.

ADDENDA ITEMS/LATE ITEMS

11.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

11.1

Changes to the Agricultural Land Commission Act and Agricultural Land Reserve General Regulation

11.2

COVID-19 Impacts on Regional and Community Parks and Trails

11.3

Rural Broadband Connectivity Strategy

11.4

Recreation, Culture & Airpark Services Programming - Summer 2020

11.5

Recreation, Culture and Airpark Services Facilities Update

11.6

Canada Day 2020

12.

ITEMS FOR INFORMATION AND CORRESPONDENCE

12.1

Trans Mountain Construction Notification (May 2020 - October 2022)

12.2

Trans Mountain Proposed Use Notification (June 2020 - September 2022)

12.3

Fraser Basin Council - Fraser Valley Update, May 2020

13.

REPORTS BY STAFF

14.

REPORTS BY BOARD DIRECTORS

15.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, May 25, or you can watch the webcast meeting online and call our boardroom line at 604-702-5480 when the time for callers is announced.

16.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations; 
  • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, 
  • Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

  R E C E S S

17.

RECONVENE OPEN MEETING

18.

RISE AND REPORT OUT OF CLOSED MEETING

19.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of May 26, 2020 be adjourned.