FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:	Tuesday, June 25, 2019
Time:	( Immediately following the FVRHD Open Meeting )
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

IN MEMORIAM - WALTER KASSIAN

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of June 25, 2019 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

4.

DELEGATIONS AND PRESENTATIONS

4.1

Fraser Valley Regional District Clean Economy Study

All/Unweighted

• Presentation by Paul Shorthouse, Senior Director, Delphi Group
• Corporate report dated June 11, 2019 from Alison Stewart, Manager of Strategic Planning
• FVRD Clean Economy Study - Final Report

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board receive the “Fraser Valley Regional District Clean Economy Study”;

  AND THAT staff be directed to create a companion resource guide for local governments, First Nations and stakeholders to serve as a tool to support clean economy opportunities.

5.

BOARD MINUTES & MATTERS ARISING

5.1

Board Meeting - May 22, 2019

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  May 22, 2019 be adopted.

6.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

6.1

Draft Regional and Corporate Services Committee - June 11, 2019

6.2

Draft Electoral Area Services Committee - June 11, 2019

6.3

Board of Variance Hearing - May 24, 2019

6.4

Draft Internal Affairs Committee - May 22, 2019

6.5

Cultus Lake Advisory Planning Commission - May 15, 2019

6.6

Recreation, Culture and Airpark Services Commission Special Minute dated May 17, 2019 - FVRD Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1529, 2019

7.

CORPORATE ADMINISTRATION

No Items.

8.

FINANCE

8.1

Electoral Area A & B Heritage Conservation Service – Tashme Museum Kindergarten Schoolhouse Project

Areas A and B/Weighted

• Corporate report dated June 25, 2019 from Mike Veenbaas, Director of Financial Services
• Funding Request Letter
• Kindergarten Schoolhouse Project - Budget
• Kindergarten Schoolhouse Project Pictures
• Tashme Museum Pictures

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional Board support a contribution of $55,000 from the Electoral Area A & B Heritage Conservation Service  Area for the Tashme Museum Kindergarten Schoolhouse Project, subject t the imposition of a ten year covenant.

8.2

2018 Fraser Valley Regional District Statement of Financial Information

FOR INFORMATION ONLY

• Corporate report dated June 25, 2019 from Mike Veenbaas, Director of Financial Services
• 2018 FVRD Statement of Financial Information

9.

BYLAWS

9.1

FVRD Animal Control Regulation Amendment Bylaw No. 1527, 2019

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

• Corporate report dated May 9, 2019 from Stacey Barker, Director of Regional Services
• Draft Bylaw No. 1527, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [RACS-MAY 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1527, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [RACS-MAY 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1527, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: [RACS-MAY 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Animal Control Regulation Amendment Bylaw No. 1527, 2019.

9.2

Electoral Areas Animal Control Regulation Amendment Bylaw No. 1531, 2019

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

• Corporate report dated June 11, 2019 from Stacey Barker, Director of Regional Services
• Draft Bylaw No. 1531, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Areas Dangerous and Aggressive Dog Regulation Amendment Bylaw No. 1531, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Areas Dangerous and Aggressive Dog Regulation Amendment Bylaw No. 1531, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Areas Dangerous and Aggressive Dog Regulation Amendment Bylaw No. 1531, 2019.

9.3

FVRD Electoral Area D Zoning Amendment Bylaw No. 1518, 2019 - application for 10180 Royalwood Boulevard to facilitate an increase in lot coverage

• Corporate report dated June 25, 2019 from Andrea Antifaeff, Planner I
• Draft Bylaw No. 1518, 2019

• MOTION FOR CONSIDERATION

  THAT proposed Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1518, 2019 be adopted.

9.4

FVRD Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1519, 2019, Electoral Area "F"

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

• Corporate report dated June 11, 2019 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1519, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1519, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1519, 2019.

9.5

FVRD Directors Remuneration Bylaw No. 1528, 2019

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

Motion No. 3: Adoption - All/Weighted (2/3 Majority)

• Corporate report dated June 25, 2019 from Mike Veenbaas, Director of Financial Services
• Draft Bylaw No. 1528, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019.

9.6

FVRD Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1529, 2019

Motion No. 1: First Reading - Hope and Area B/Weighted

Motion No. 2: Second and Third Reading - Hope and Area B/Weighted

Motion No. 3: Adoption - Hope and Area B/Weighted (2/3 Majority)

• Corporate report dated May 17, 2019 from Mike Freimark, Assistant Manager, Recreation Services
• Draft Bylaw No. 1529, 2019
• Facilities Rates and Fees Comparison - April 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [RCASC-May 17, 2019 Special Minute] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1529, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [RCASC-May 17, 2019 Special Minute] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1529, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: [RCASC- May 17, 2019 Special Minute] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Hope and District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1529, 2019.

10.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

10.1

Application for Development Variance Permit 2019-07 to vary the size of an accessory building for a detached garage at 10180 Royalwood Boulevard, Electoral Area "D"

EAs/Unweighted

• Corporate report dated June 11, 2019 from Andrea Antifaeff, Planner I
• Draft DVP 2019-07
• DVP Application

• MOTION FOR CONSIDERATION

  [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-07 to increase the size of an accessory building from the maximum permitted area of 45 square metres to 64 square metres, to facilitate the construction of a detached garage at 10180 Royalwood Boulevard, Area “D”, subject to the consideration of any comments or concerns raised by the public.

10.2

Application for Development Variance Permit 2019-13 to reduce the setback from a well for an aquaculture building at 12443 Stave Lake Road, Electoral Area “F”

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

• Corporate report dated June 11, 2019 from Julie Mundy, Planning Technician
• Draft DVP 2019-13
• DVP Application

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-JUNE 2019] THAT the Fraser Valley Regional District issue Development Variance Permit 2019-13 to vary the minimum setback requirement of aquaculture structures to existing wells at 12443 Stave Lake Road from 30.0m metres to 0.0 metres subject to consideration of any comments or concerns raised by the public.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with this application, including a Section 219 restrictive covenant advising future property owners that the agricultural and domestic water supply intake is within 30.0 metres of aquaculture structures and that the management of the water supply must be consistent with the Standard Operating Procedure prepared by the applicant as well as with the recommendations of the Hydrogeological Report, and to include regular tests of the water to provide warning of possible contamination.

10.3

Application for Development Variance Permit 2019-14 to vary the maximum height and size requirements for an accessory building at 10394 Parkwood Drive, Electoral Area "D"

EAs/Unweighted

• Corporate report dated June 11, 2019 from Julie Mundy, Planning Technician
• Draft DVP 2019-14
• DVP Applicaiton

• MOTION FOR CONSIDERATION

  [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-14 to increase the maximum permitted area of an accessory building from 45 square metres to 107 square metres and to increase the maximum permitted height of an accessory building from 5.0 metres to 7.5 metres, subject to consideration of any comments or concerns raised by the public.

10.4

Application for Development Variance Permit 2019-15 to reduce the front lot line setback at 58161 Fancher Road, Electoral Area "B"

EAs/Unweighted

• Corporate report dated June 11, 2019 from Julie Mundy, Planning Technician
• Draft DVP 2019-15
• DVP Application

• MOTION FOR CONSIDERATION

  [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-15 for 58161 Fancher Road, Electoral Area B to reduce the front lot line setback from 25 feet (7.6 metres) to 10 feet (3.05 metres), clear to sky, to facilitate the construction of a residence and a residential accessory building, subject to consideration of any comments or concerns raised by the public.

10.5

Application for Development Variance Permit 2019-16 to reduce the interior side lot line setback for the construction of a wheelchair ramp at #78-14550 Morris Valley Road, Electoral Area "C" (River Reach Estates)

EAs/Unweighted

• Corporate report dated June 11, 2019 from Andrea Antifaeff, Planner I
• Draft DVP 2019-16
• DVP Application

• MOTION FOR CONSIDERATION

  [EASC-JUNE 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-16 to reduce the setback from the interior side lot line from 2.1 metres to 1.0 metres, clear to sky to facilitate the construction of a wheelchair ramp at #78-14550 Morris Valley Road, Area “C”, subject to the consideration of any comments or concerns raised by the public.

11.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

11.1

Cultus Lake North Waste Water Treatment Plant Odour Control

All/Weighted

• Corporate report dated June 25, 2019 from Dave Roblin, Manager of Operations

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Ramtech Environmental Products. to provide the Odour Control equipment for the Cultus Lake North Wastewater Treatment Plant for the sum of $269,000 plus tax.

• MOTION FOR CONSIDERATION

12.

OTHER MATTERS

12.1

Proposed UBCM Resolution - Provincial Response to Homeless Camps on Crown Lands

All/Unweighted

• Corporate report dated June 11, 2019 from Alison Stewart, Manager of Strategic Planning

• MOTION FOR CONSIDERATION

  [RACS/EASC-JUNE 2019] THAT the Fraser Valley Regional District Board forward a resolution on the need for a provincial strategy to address rural homelessness and encampments on Crown land to the Union of BC Municipalities for consideration at its September 2019 convention;

  AND THAT the resolution shall be as follows:

  RURAL HOMELESSNESS: CROWN LAND ENCAMPMENTS

  WHEREAS Homelessness is a challenge facing both urban and rural communities;

  AND WHEREAS electoral areas have the least ability to address homelessness, in that they are by their very nature remote from health, social, police and other services and the minimal tax bases cannot support the hard and soft infrastructure required to address homelessness;

  AND WHEREAS the province’s response to homeless encampments on Crown land has been inconsistent or ad-hoc in nature, sometimes relocating encampments without taking into account impacts on rural communities and regional district resources;

  THEREFORE IT BE RESOLVED that the province of British Columbia through its newly established Office of Homelessness Coordination within the Ministry of Poverty Reduction and Social Development develop a rural homelessness strategy to address what is clearly a gap in the province’s response to homelessness.

12.2

Updated FVRD Parks Closure Policy

All/Unweighted

• Corporate report dated June 11, 2019 from Christina Vugteveen, Manager of Park Operations
• Draft updated FVRD Parks Closure Policy

• MOTION FOR CONSIDERATION

  [RACS-JUNE 2019] THAT the Fraser Valley Regional District Board adopt the updated Parks Closure Policy.

12.3

Proposal on Community Rail South of the Fraser on the Interurban Corridor

All/Unweighted

• MOTION FOR CONSIDERATION

  [RACS-JUNE 2019] THAT the proposal provided by South Fraser Community Rail with respect to Community Rail South of the Fraser on the InterUrban Corridor be referred to staff to report back for further discussion at an upcoming Board meeting.

13.

CONSENT AGENDA

13.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 13.1.1 to 13.1.2 be endorsed:

13.1.1

EASC-JUNE 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,500 to Spuzzum First Nation, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help fund the outfitting of their Elders shelter with benches and tables to help bring the community together.

Reference item 6.2 of June 11, 2019 EASC Agenda.

13.1.2

EASC-JUNE 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $11,200 to the Sunshine Valley Ratepayers Association, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help offset the costs of equipment rental for river cleanup, community garden beds, a community composter, hosting a Canada Day celebration, website migration, and hosting Heritage Day.

Reference item 6.3 of June 11, 2019 EASC Agenda.

13.2

CONSENT AGENDA - ELECTORAL AREAS

EAs/Unweighted

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda item 13.2.1 be endorsed:

   

13.2.1

EASC-JUNE 2019

THAT the Fraser Valley Regional District Board adopt the policy titled Secondary dwellings in the Electoral Areas

Reference item 8.6 of June 11, 2019 EASC Agenda.

14.

ADDENDA ITEMS/LATE ITEMS

15.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

15.1

Report regarding '2018 Electoral Area Annual Development Cost Charge Report' - June 2019 EASC

16.

ITEMS FOR INFORMATION AND CORRESPONDENCE 16.1 - 16.7)

16.1

Letter dated May 24, 2019 from Ministry of Forests, Lands, Natural Resource Operations and Rural Development regarding proposals from Lil'wat Nation for name changes to a few features in the FVRD.

16.2

Letter dated May 29, 2019 from City of Victoria to UBCM regarding Provincial support for libraries.

16.3

Letter dated April 29, 2019 from qathet Regional District to the Province regarding expanding the scope of the Recycling Regulation for PPP to include the ICI sector.

16.4

Lower Mainland Local Government Association (LMLGA) 2019 Resolutions Disposition

16.5

Letter dated June 1, 2019 from Wood Works BC regarding 'The 2019 Community Recognition Awards Call for Nominations'.

16.6

Fraser Basin Council - Fraser Valley Update - June 2019

16.7

Squamish-Lillooet Regional District Update - May 2019

17.

REPORTS BY STAFF

18.

REPORTS BY BOARD DIRECTORS

19.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

20.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
  • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district.

  R E C E S S

21.

RECONVENE OPEN MEETING

22.

RISE AND REPORT OUT OF CLOSED MEETING

23.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of June 25, 2019 be adjourned.