FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

MERGED OPEN MEETING AGENDA AND ADDENDA

 

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of April 24, 2018 be approved;

    AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

Presentation of 2017 FVRD Audited Financial Statements.

All/Unweighted

  • Corporate report dated April 24, 2018 from Mike Veenbaas, Director of Financial Services
  • Draft 2017 FVRD Audited Financial Statements
  • KPMG 2017 Audit Findings Report
  • THAT the Fraser Valley Regional District Board approve the DRAFT 2017 Financial Statements for the Fraser Valley Regional District.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of March 27, 2018 be adopted.

All/Unweighted

  • Corporate report dated April 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
  • Show Cause Hearing Notice dated March 14, 2018
  • Letter dated February 16, 2018 to Property Owners
  • Title Search
  • Property Report
  • Property Information Map
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 46594 Chilliwack Lake Road Electoral Area E, Fraser Valley Regional District, British Columbia (legally described as District Lot 496, New Westminster District, Plan NWP22273 Parcel 1, Group 2.; and Parcel Identifier 000-547-948)

All/Unweighted

  • Corporate report dated April 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
  • Show Cause Hearing Notice dated March 8, 2018
  • Letter dated January 22, 2018 to Property Owner
  • Property Information Report
  • Property Information Map
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 41330 North Nicomen Road Electoral Area G, Fraser Valley Regional District, British Columbia (legally described as Lot 1 Section 6 Township 24 New Westminster District Plan 6914; and Parcel Identifier 011-252-723)

All/Unweighted

  • Corporate report dated April 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
  • Show Cause Hearing Notice dated March 8, 2018
  • Letter dated February 16, 2018 to Property Owners
  • Title Search
  • Property Report
  • Property Information Map
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Fraser Valley Regional District Board direct staff to defer filing a Notice in the Land Title Office with respect to the property located at 36162 Ridgeview Road, Electoral Area F in order to provide the property owners additional time to bring their property into compliance;

    AND THAT should the property owners not start to address the situation by September 2018 that a Notice of Title in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 36162 Ridgeview Road Electoral Area F, Fraser Valley Regional District, British Columbia (legally described as Lot 7 Section 4 Township 4 Range 2 West of the Seventh Meridian New Westminster District Plan 45682; and Parcel Identifier 005-171-474) be filed on September 25, 2018.

FOR INFORMATION ONLY

  • Corporate report dated April 24, 2018 from Jaime Schween, Manager of Corporate Administration/Chief Election Officer

Refer to item 3.1.1.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second &  Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated April 10, 2018 from Stacey Barker, Deputy Director of Regional Programs and Pam Loat, Administrative and Information Services Coordinator
  • Draft Bylaw 1480, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS/EASC-APR 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1480, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS/EASC-APR 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1480, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS/EASC-APR 2018] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1480, 2018.

Adoption - All/Weighted

  • Corporate report dated April 24, 2018 from Tareq Islam, Director of Engineering & Community Services and Jaime Schween, Manager of Corporate Administration
  • Draft Bylaw 1468, 2018
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Loan Authorization Bylaw No. 1468, 2018.

EAs/Unweighted

  • Corporate report dated April 24, 2018 from Dawn Smith, Planner Ii
  • Public Hearing Report - April 3, 2018
  • Draft Bylaw 1349, 2015
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider the following options for Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1349, 2015 outlined in the corporate report dated April 24, 2018:

    OPTION 1   2nd and 3rd reading

    THAT proposed Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1349, 2015 be given second and third reading.

    OPTION 2   Refer to EASC and new Public Hearing

    THAT proposed Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1349, 2015 be referred to the Electoral Area Services Committee for further consideration.

    OPTION 3   Defer

    THAT a decision with respect to the proposed Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1349, 2015 be postponed to the next regular meeting of the Fraser Valley Regional District Board [or other date]; or

    OPTION 4   Refuse

    THAT Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1349, 2015 not be given any further readings and that the application for rezoning be refused.

     

EAs/Unweighted

  • Refer to reports in item 8.3
  • Draft Bylaw No. 1350, 2015
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider the following options for Fraser Valley Regional District Zoning Amendment Bylaw No. 1350, 2015 as outlined in the corporate report dated April 24, 2018:

    OPTION 1  2nd and 3rd reading

    THAT proposedFraser Valley Regional District Zoning Amendment Bylaw No. 1350, 2015 be given second and third reading.

    OPTION 2  Refer to EASC and new Public Hearing

    THAT proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1350, 2015 be referred to the Electoral Area Services Committee for further consideration.

    OPTION 3   Defer

    THAT a decision with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1350, 2015 be postponed to the next regular meeting of the Fraser Valley Regional District Board [or other date]; or

    OPTION 4  Refuse

    THAT Fraser Valley Regional District Zoning Amendment Bylaw No. 1350, 2015 not be given any further readings and that the application for rezoning be refused.

Motion No. 1: First Reading - Hope &  Area B/Weighted

Motion No. 2: Second &  Third Reading - Hope & Area B/Weighted

Motion No. 3: Adoption - Hope & Area B/Weighted (2/3 Majority)

Motion No. 4: Hope &  Area B/Unweighted

  • Corporate report dated March 28, 2018 from Jody Castle, Manager of Recreation, Culture & Airpark Services
  • Draft Bylaw No. 1479, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1479, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1479, 2018.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Recreation Centre Fees and Other Charges Amendment Bylaw No. 1479, 2018.

  • MOTION FOR CONSIDERATION

    M,OTION NO. 4: THAT staff be directed to establish replacement costs associated with table and chair rentals.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated April 10, 2018 from Melissa Geddert, Planning Technician
  • Draft DVP 2017-14
  • Draft DVP 2018-14
  • DVP Application
  • Letter of support dated April 6, 2018 from John McEven
  • Email dated April 14, 2018 from Marty McKinney regarding concerns with DVP
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-14 to vary the highway setback requirement from 6 metres to 2.1metres on the north side of the lot and 6 metres to 3.74 metres on the west side of the lot; and to vary the maximum height from 12 metres to 14 metres to permit the construction of a duplex, subject to consideration of any comments raised by the public.

    AND THAT Development Variance Permit 2018-14 replace and supersede Development Variance Permit 2017-14 and that Development Variance Permit 2017-14 be cancelled.

EAs/Unweighted

  • Corporate report dated April 10, 2018 from Graham Daneluz, Deputy Director of Planning &  Development
  • Draft DVP 2018-15
  • DVP Application
  • MOTION FOR CONSIDERATION

    [EASC-APRI 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-15 to reduce the frontage requirement for Proposed Lots 'B' and 'C' at 52505 Yale Road from 10% of the lot perimeter to 9% and 2%, subject to consideration of any comments or concerns raised by the public.

EAs/Unweighted

  • Corporate report dated April 10, 2018 from Andrea Antifaeff, Planning Technician
  • Draft DVP 2018-17
  • DVP Application
  • Letter of support from Michael Bogdanovich
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-17, subject to comments or concerns raised by the public.

All/Weighted

  • Corporate report dated April 24, 2018 from David Bennett, Planner II
  • Draft Covenant Area 30m Setback
  • Draft Subdivision Layout
  • THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to the boundary adjustment subdivision of 1045 Iverson Road, Electoral Area “H”, file 3320-20-02722.

All/Weighted

  • Corporate report dated April 24, 2018 from Andrea Antifaeff, Planning Technician
  • Draft Covenant
  • THAT the Fraser Valley Regional District Board accept the offer of the modified proforma geo-hazard covenant for the construction of retaining walls and erosion protection works at 44562 Lougheed Highway, Electoral Area C.

All/Weighted

  • Corporate report dated March 28, 2018 from Jody Castle, Manager of Recreation, Culture &  Airpark Services
  • MOTION FOR CONSIDERATION

    [RCASC-MAR 2018] THAT the Fraser Valley Regional District Board authorize its signatories to renew a short term lease agreement between April 1, 2018 and October 31, 2018 with Vancouver Soaring Association in the amount of $904.88, including taxes.

All/Weighted

  • Corporate report dated March 28, 2018 from Jody Castle, Manager of Recreation, Culture &  Airpark Services
  • MOTION FOR CONSIDERATION

    [RCASC-MAR 2018] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a three year lease commencing May 1, 2018 with Mr. Roger Winger in the amount of $1106.70 per year, including taxes.

All/Unweighted

  • Corporate report dated April 10, 2018 from Margaret-Ann Thornton, Director of Planning &  Development
  • B.C. Cannabis Private Retail Licensing Guide - Applications and Operations
  • MOTION FOR CONSIDERATION

    [EASC-APR 2018] THAT the Electoral Area Services Committee recommend that staff contact the Province to request amendments to our Letters Patent allowing for the inclusion of Business Licensing.

All/Unweighted

  • Corporate report dated April 24, 2018 from Adriana Snashall, Bylaw Compliance & Enforcement Officer
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board endorse the application received April 4, 2018 for temporary changes to the liquor licence for Sasquatch Inn Ltd (46001 Lougheed Highway, Electoral Area "C"), with the following comments:

    The Board has no objection to the planned evens and requested changes to the Liquor Licence, subject to the following items being addressed:

    1. Temporary provisions for vehicular parking to ensure the requirements identified in the current zoning bylaw for the subject property are being followed (one per three seats provided for patron use).
    2. Temporary provisions for the existing facilities will be adequate for the proposed increased occupant loads pursuant to the Provincial Sewerage Regulation.

FOR INFORMATION ONLY

  • FBC Fraser Valley Update, April 2018

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

 

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.1.1 to 12.1.5 be endorsed:

THAT the Fraser Valley Regional District Board approve the Class 1 Special Event Licence No. 2018-01 for the Run for Water Trail Race Event on Sumas Mountain (Electoral Area G) to be held on May 26, 2018;

AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

AND FURTHER THAT the Fraser Valley Regional District Board authorize FVRD signatories to execute all legal instruments associated with the Special Event Licence No. 2018-01.

Reference item 7.1 of April 10, 2018 RACS Agenda and item 8.4 of April 10, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the Boston Bar North Bend Bowling Association, funded from the Electoral Area “A” grant-in-aid-budget, to help purchase trophies and awards for annual events at Canyon Lanes as well as sponsoring tournaments.

Reference item 6.1 of April 10, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $9,200 to the Sunshine Valley Ratepayers Association, funded from the Electoral Area “B” grant-in-aid budget, to help offset the costs of equipment rental for river cleanup, equipment for community workshops and special events, hosting a Canada Day celebration, website upgrades, and improvements to the community garden.

Reference item 6.2 of April 10, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Hope & District Arts Council (HDAC), funded from the Electoral Area “B” grant-in-aid budget, to provide funds for supporting arts and cultural programming attended by residents of Hope, Yale, Sunshine Valley, Laidlaw and surrounding areas.

Reference item 6.3 of April 10, 2018 EASC Agenda.

THAT in accordance with the FVRD Development Procedures Bylaw No. 1377, 2016 the Fraser Valley Regional District Board defer consideration of new bylaw amendments within the West Popkum neighbourhood of Electoral Area “D” until a policy guiding sanitary sewer servicing in Popkum is adopted.

Reference item 7.1 of April 10, 2018 EASC Agenda.

Areas A, B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.2.1 to 12.2.5 be endorsed:

THAT the Lions Club and Hope MotorSports Group be provided the use of the arena at no charge to stable horses for the 2018 RCMP Musical Ride from July 14-24, 2018;

AND THAT staff be authorized to advertise a half page ad for the RCMP Musical Ride in the Summer Program Guide, and that the RCMP Musical Ride also be advertised on the Recreation Centre digital sign board;

AND FURTHER THAT RCMP members directly involved in the Musical Ride be provided complimentary passes to the Dan Sharrers Aquatic Centre on July 18 and 19, 2018,

Reference item 5.2 of March 28, 2018 RCASC Agenda.

THAT staff be directed to follow up with the Lions Club regarding contributions made to the RCMP Musical Ride.

Reference item 5.2 of March 28, 2018 RCASC Agenda.

THAT recreation centre stage equipment be made available at no charge for the 2nd Annual Spring Fashion Show presented by the Fraser Valley Health Care Foundation and the Auxiliary to the Fraser Canyon Hospital.

Reference item 6.4 of March 28, 2018 RCASC Agenda.

THAT the Dan Sharrers Aquatic Centre, Conference Centre and Arena be closed on Sunday, August 26, 2018 to host the Ride to Conquer Cancer Finish Line event;

AND THAT a fee of $1447.00 inclusive of taxes be applied for the facility by the Ride to Conquer Cancer Organization.

Reference item 6.5 of March 28, 2018 RCASC Agenda.

THAT a beverage garden be held at Sixth Avenue Ball Park as part of the 2018 Canada Day celebration;

AND THAT staff be authorized to approach service clubs and other non-profit groups to undertake the operations and hosting of the beverage garden.

Reference item 6.6 of March 28, 2018 RCASC Agenda.

All/Unweighted

  • Corporate report dated April 24, 2018 from Kristy Hodson, Manager of Financial Operations
  • GIA Application - Boston Bar North Bend May Days Committee
  • THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Boston Bar North Bend May Days Committee, funded from the Electoral Area “A” grant-in-aid budget, to assist with the costs of hosting the 91st annual May Days Celebration.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of April 24, 2018 be adjourned.

     

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