FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

MERGED OPEN MEETING AGENDA AND ADDENDA

 

Meeting #:
Date:	Wednesday, March 20, 2019
Time:	( Immediately following the FVRHD Open Meeting )
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of March 20, 2019 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

3.

DELEGATIONS AND PRESENTATIONS

 None

4.

BOARD MINUTES & MATTERS ARISING

4.1

Board Meeting - February 26, 2019

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  February 26, 2019 be adopted.

   

4.2

Committee of the Whole - Budget Review Meeting - February 26, 2019

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Committee of the Whole - Budget Review Meeting of February 26, 2019 be adopted.

5.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1

Draft Recreation, Culture and Airpark Services Commission - March 5, 2019

6.

CORPORATE ADMINISTRATION

6.1

Building Bylaw and BC Building Code Contraventions at 31236 Mary Street, Electoral Area "B" (PID:010-098-283)

All/Unweighted

• Corporate report dated March 12, 2019 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated February 15, 2019 to Property Owner
• Letter dated December 13, 2018 to Property Owner
• Letter dated March 16, 2018 to Property Owner
• Current Title Search
• Current Title Search
• Property Information Map
• Property Report

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the BC Building Code, at 31236, Mary Street, Electoral Area B, Fraser Valley Regional District, British Columbia (Lot 13 Block 5 Section 14 Township 7 Range 26 West of the 6th Meridian Yale Division Yale District Townsite of Yale (PID: 010-098-283) and Lot 12 Block 5 Section 14 Township 7 Range 26 West of the 6th Meridian Yale Division Yale District Townsite of Yale (PID: 010-098-267).

6.2

Building Bylaw and BC Building Code Contraventions at 20568 Edelweiss Drive, Electoral Area "C" legally described as: Lot 19 Dist. Lot 3847 Group 1 New Westminster District Plan 55971 (PID: 005-426-103)

All/Unweighted

• Corporate report dated March 12, 2019 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated February 15, 2019 to Property Owner
• Letter dated June 28, 2018 to Property Owner
• Letter dated November 26, 2015 to Property Owner
• Title Search
• Property Information Map
• Property Report

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the BC Building Code, at 20568 Edelweiss Drive, Fraser Valley Regional District, British Columbia, Electoral Area C, legally described as: Lot 19 District Lot 3847 Group 1 New Westminster District Plan 55971 (PID: 005-426-103).

7.

FINANCE

7.1

Board Remuneration - Impact of Municipal Officer's Expense Allowance Exemption

Item postponed to the April 25, 2019 Board meeting.

• MOTION FOR CONSIDERATION

8.

BYLAWS

8.1

FVRD 2019 – 2023 Financial Plan Bylaw No. 1520, 2019

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

Motion No. 3: Adoption - All/Weighted (2/3 Majority)

• Corporate report dated March 20, 2019 from Mike Veenbaas, Director of Financial Services
• Draft Bylaw No. 1520, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District 2019-2023 Financial Plan bylaw No. 1520, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District 2019-2023 Financial Plan bylaw No. 1520, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District 2019-2023 Financial Plan bylaw No. 1520, 2019.

8.2

FVRD Officers Establishment Amendment Bylaw No. 1516, 2019

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

Motion No. 4: All/Unweighted

• Corporate report dated March 12, 2019 from Paul Gipps, Chief Administrative Officer
• Draft Bylaw No. 1516, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [RACS-MARCH 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Officers Establishment Amendment Bylaw No. 1516, 2019;

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [RACS-MARCH 2019] THAT the Fraser Valley Regional District Board consider giving second and third to the bylaw cited as Fraser Valley Regional District Officers Establishment Amendment Bylaw No. 1516, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 3: [RACS-MARCH 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Officers Establishment Amendment Bylaw No. 1516, 2019;

• MOTION FOR CONSIDERATION

  MOTION NO. 4: [RACS-MARCH 2019] THAT the below individuals be appointed and designated as Officers of the Fraser Valley Regional District in the following capacities:

  • Paul Gipps, Chief Administrative Officer and Deputy Corporate Officer responsible for Corporate Administration; and
  • Jaime Reilly, Manager of Corporate Administration and Corporate Officer responsible for Corporate Administration.

8.3

FVRD Electoral Area Open Fire Regulations Bylaw No. 1386, 2016 - Special Resolution

• Corporate report dated March 20, 2019 from Paul Gipps, Chief Administrative Officer

• THAT the Fraser Valley Regional District Board resolve to abstain from any enforcement of the FVRD Electoral Area Open Fire Regulations Bylaw No. 1386, 2016 until further notice.

9.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

9.1

Form and Character and Development Variance Permit amendments to accommodate double garages on 5 lots of the final phase of the ‘Cottages at Cultus Lake’ development, Electoral Area “H”.

EAS/Unweighted

• Corporate report dated March 12, 2019 from David Bennett, Planner II
• DP Application
• DP Application
• Development Permit 2019-01
• Development Variance Permit 2019-04

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District Board issue Development Permit 2019-01 regarding the form and character of detached garages within the final phase of the “Cottages” development at PID 029-380-839 off Columbia Valley Road, Electoral Area “H”;

  AND THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-04 regarding the siting and height of detached garages within the final phase of the “Cottages” development at PID 029-380-839 off Columbia Valley Road, Electoral Area “H” subject to consideration of any concerns raised from neighbourhood notification.

9.2

Application for Development Variance Permit 2019-05 to vary the maximum height and area requirements for a garage at 10191 Caryks Road, Electoral Area "D"

EAS/Unweighted

• Corporate report dated March 12, 2019 from Julie Mundy, Planning Technician
• DVP Application
• Draft DVP 2019-05

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District issue Development Variance Permit 2019-05 to increase the maximum permitted height of an accessory building from 5.0 metres to 7.3 metres and to increase the maximum permitted area of an accessory building from 45 square metres to 53.5 square metres, subject to consideration of any comment or concerns raised by the public.

10.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

10.1

Fraser Valley Food Recovery Project with FoodMesh

All/Weighted

• Corporate report dated March 15, 2019 from Jamie Benton, Environmental Services Coordinator

• MOTION FOR CONSIDERATION

  [RACS-MARCH 2019] THAT the Fraser Valley Regional District Board direct staff to continue the Fraser Valley Food Recovery pilot project with FoodMesh for $10,000 per year for both 2019 and 2020.

10.2

New Nuisance Mosquito Control Services Contract for 2019-2021

All/Weighted

• Corporate report dated March 12, 2019 from Lance Lilley, Environmental Planner

• MOTION FOR CONSIDERATION

  [RACS-MARCH 2019] THAT the Fraser Valley Regional District authorize its signatories to execute a Services Agreement with Morrow BioScience Ltd. for contracted services related to the Nuisance Mosquito Control Program for 2019-2021, for an annual base price of $140,195 per year.

10.3

Section 219 – Geotechnical Covenant – Proposed two (2) lot subdivision at 54660 Trans Canada Highway, Electoral Area “A”

All/Weighted

• Corporate report dated March 20, 2019 from Andrea Antifaeff, Planner 1

• THAT the Fraser Valley Regional District Board authorize staff to execute all documents relating to a two (2) lot subdivision at 54660 Trans Canada Highway, Electoral Area A, including a Section 219 (Land Title Act) covenant relating to geotechnical hazards.

10.4

Letter of Agreement with Deroche Farmers Market Society

All/Weighted

• Corporate report dated March 12, 2019 from Jaime Reilly, Manager of Corporate Administration

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District Board authorize its signatories to enter into an agreement with the Deroche Farmers Market Society for the period June 1 to September 14, 2019, for rental of space at the FVRD Deroche Community Access at a total cost of $400.

10.5

Deroche Community Christian Fellowship Rental of Deroche Community Access Centre

All/Weighted

• Corporate report dated March 12, 2019 from Jaime Reilly, Manager of Corporate Administration

• MOTION FOR CONSIDERATION

  [EASC-MARCH 2019] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a one year agreement, with the option of a one year renewal, with the Deroche Community Christian Fellowship, for rental space at the FVRD Deroche Community Access Centre at a cost of $100 per month.

10.6

Cultus Lake North Wastewater Treatment Plant Headworks, Filtration and Centrifuge Equipment Supply RFP Results

All/Weighted

• Corporate report dated March 20, 2019 from Dave Roblin, Manager of Operations

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Veolia Water Technologies Canada Inc. to provide the Headworks Screenings and Grit System equipment for the Cultus Lake North Wastewater Treatment Plant for the sum of $272,830  plus taxes;

  AND THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Veolia Water Technologies Canada Inc. to provide the Tertiary Filtration System equipment for the Cultus Lake North Wastewater Treatment Plant for the sum of $264,500 plus taxes;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Alfa Laval Inc. to provide the Sludge Dewatering Centrifuge equipment for the Cultus Lake North Wastewater Treatment Plant for the sum of $220,970 plus taxes.

10.7

Vancouver Soaring Association (VSA) Short Term Land Lease

All/Weighted

• Corporate report dated March 5, 2019 from Milly Marshall, Director of EA Special Projects

• MOTION FOR CONSIDERATION

  [RCASC-MARCH 2019] THAT the Fraser Valley Regional District Board approve renewal of the Fraser Valley Regional District land lease agreement with the Vancouver Soaring Association (VSA) for the period of March 15, 2019 to November 17, 2019 in the amount of $984.90 excluding GST with an option for annual renewal up to a maximum of five years;

  AND THAT the letter of agreement be forwarded to the Fraser Valley Regional District Board for authorization and execution of the agreement.

10.8

Restrictive Covenant for Property located at 14770 Sylvester Road, EA “F”

All/Weighted

• Corporate report dated March 20, 2019 from Margaret-Ann Thornton, Director of Planning and Development

• THAT the Fraser Valley Regional District Board approve the attached Restrictive Covenant wording for the property located at 14770 Sylvester Road, EA “F”;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize FVRD signatories to execute all legal instruments associated with the Building Permit for 14770 Sylvester Road, EA “F”.

• MOTION FOR CONSIDERATION

11.

OTHER MATTERS

No Items.

12.

CONSENT AGENDA

12.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.1.1 to 12.1.6 be endorsed:

   

12.1.1

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to the Read Right Society, funded from the 2019 Electoral Area “B” grant-in-aid budget to help offset the costs of books and materials to provide literacy programs.

Reference item 7.3 of March 12, 2019 EASC Agenda.

12.1.2

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Sunshine Valley Volunteer Fire Department, funded from the Electoral Area “B” grant-in-aid budget, to help purchase wildfire structure sprinkler protection equipment.

Reference item 7.4 of March 12, 2019 EASC Agenda.

12.1.3

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,000 to the District of Hope Ratepayers Association, funded from the 2019 Electoral Area “B” grant-in-aid budget, to help purchase items for their annual Lego Expo. All funds earned at this event will go towards Silver Creek Elementary’ s music and library programs as well as making essential repairs to Park St. Manor Senior’s residence.

Reference item 7.5 of March 12, 2019 EASC Agenda.

12.1.4

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to the Fraser Canyon Hospice Society, funded from the 2019 Electoral Area “B” grant-in-aid budget, to offset costs of their 15th annual Camp Skylark.

Reference item 7.6 of March 12, 2019 EASC Agenda.

12.1.5

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Deroche Farmers Market Society in the amount of $2,450, to be funded from the 2019 Electoral Area “C” grant-in-aid budget in the amount of $1,450 and the 2019 Electoral Area “G’ grant-in-aid budget in the amount of $1,000 to help offset the costs associated with advertising, signage repairs, and supplies.

Reference item 7.7 of March 12, 2019 EASC Agenda.

12.1.6

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Sasquatch Lions Club in the amount of $1,500, to be funded from the 2019 Electoral Area “G” grant-in-aid budget to help offset the costs associated with a “Play Pass” to the Mission Leisure Centre to help low-income persons and or those not eligible for subsidized pass programs.

Reference item 7.8 of March 12, 2019 EASC Agenda.

12.2

CONSENT AGENDA - ELECTORAL AREAS

EAs/Unweighted

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.2.1 to 12.2.4 be endorsed:

   

12.2.1

EASC-MARCH 2019

THAT consideration of requests for capital expenses by the Fraser Valley Regional Library for the Boston Bar and Yale libraries be brought forward at the April 9 EASC Meeting.

Reference item 7.1 of March 12, 2019 EASC Agenda.

12.2.2

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board approve the allocation of the 2019-2022 Electoral Area Community Works Funds based on the following formula:

1. Each Electoral Area receives a base allocation of $5,000, and
2. The remainder to be allocated on a pro-rata basis, based on the 2016 census populations as certified by the Minster of Municipal Affairs and Housing

Reference item 7.2 of March 12, 2019 EASC Agenda.

12.2.3

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board decline to forward to the Agricultural Land Commission Non-Farm Use Application 3015-20-2016-05 by Larson Farms Inc. for a bulk water filling station at 56555 Chilliwack Lake Road, Electoral Area “E”;

AND THAT the Corporate Report dated 2019-03-12 regarding the proposed bulk water filling station at 56555 Chilliwack Lake Road be forwarded to the Ministry of Forests, Lands, Natural Resource Operations & Rural Development for consideration in conjunction with the application by Larson Farms Inc. for a groundwater license.

Reference item 9.1 of March 12, 2019 EASC Agenda.

12.2.4

EASC-MARCH 2019

THAT the Fraser Valley Regional District Board refuse the Site Specific Exemption application to allow the construction of two cabins at an elevation 1.95 m (6.4 feet) lower than the 9.3m flood construction level (FCL) required at Camp Luther Retreat Centre, 9311 Shook Road, Electoral Area "G".

Reference item 9.2 of March 12, 2019 EASC Agenda.

12.3

CONSENT AGENDA - ELECTORAL AREAS A, B AND HOPE

Areas A, B and Hope/Weighted

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.3.1 to 12.3.3 be endorsed:

  ​

12.3.1

RACS-MARCH 2019

THAT a Recreation, Culture and Airpark Services strategic planning session be held in 2019.

Reference item 5.1 of March 5, 2019 RCASC Agenda.

12.3.2

RCASC-MARCH 2019

THAT the revised Recreation, Culture and Airpark Services Donation Policy be approved;

AND THAT staff provide quarterly updates of the Community Facility Use Grant to the RCAS Commission.

Reference item 5.3 of March 5, 2019 RCASC Agenda.

12.3.3

RCASC-MARCH 2019

THAT Staff be directed to create a committee for the Community Better Challenge from May 31 - June 16, 2019;

AND THAT Staff track patron physical activity at the recreation centre during the Challenge.

Reference item 5.4 of March 5, 2019 RCASC Agenda.

13.

ADDENDA ITEMS/LATE ITEMS

14.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION (14.1 - 14.3)

14.1

Corporate report dated March 12, 2019 regarding 'Ford Mountain Correctional Centre to Provide Temporary Foster Care for FVRD Dogs'. [MARCH 2019 RACS]

14.2

Corporate report dated March 12, 2019 regarding 'Chilliwack Area Transit Future Plan Update and Public Engagement Schedule'. [MARCH 2019 RACS]

14.3

Corporate report dated March 12, 2019 regarding 'Fraser Valley Regional Library Service - Electoral Areas. [MARCH 2019 EASC]

15.

ITEMS FOR INFORMATION AND CORRESPONDENCE (15.1 - 15.2)

15.1

Victoria City Council Resolutions - for consideration at Association of Vancouver Island Coastal Communities and UBCM.

15.2

Squamish-Lillooet Regional District Update - January 2019

16.

REPORTS BY STAFF

17.

REPORTS BY BOARD DIRECTORS

18.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

19.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of March 20, 2019 be adjourned.