FRASER VALLEY REGIONAL DISTRICT
ELECTORAL AREA SERVICES COMMITTEE
REVISED AGENDA

Tuesday, May 12, 2020

1:30 P.m. - 3:30 P.m.

FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

CHAIR'S REPORT ON REGIONAL AND CORPORATE SERVICES COMMITTEE MEETING

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of May 12, 2020 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

4.

MINUTES/MATTERS ARISING

4.1

Draft Electoral Area Services Committee Meeting Minutes - April 16, 2020

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of April 16, 2020 be adopted.

5.

CORPORATE ADMINISTRATION

5.1

Quarterly Update, January - April, 2020

FOR INFORMATION ONLY

5.2

Community garden at the Deroche Community Office

• Corporate report dated May 12, 2020 from Gillian Berger, Communications Coordinator. 

• MOTION FOR CONSIDERATION

  OPTION 1:  THAT the Fraser Valley Regional District Board direct staff to work with the Province of BC to explore options for Actively Creating an Exceptional Society (ACES) to manage a community garden on the Crown land parcel located at the Deroche Community Office;

  AND THAT staff be directed to develop an agreement with ACES regarding management of a community garden located at the Deroche Community Office.

   

  OPTION 2:  THAT the Fraser Valley Regional District Board direct staff to work with Actively Creating an Exceptional Society (ACES) to identify alternative locations for a community garden.

   

6.

FINANCE

6.1

2020 Grant-In-Aid Request – Actively Creating an Exceptional Society, Electoral Area “C”

• Corporate report dated May 12, 2020 from Kristy Hodson, Acting Director of Financial Services;
• Grant-in-aid Application;
• Letter from ACES regarding the Community Garden Project; 
• Proposed budget.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid to Actively Creating an Exceptional Society (ACES) in the amount of $4,000 to be funded from the 2020 Electoral Area “C” grant-in-aid budget to help offset the costs associated with developing a community garden/edible forest.

7.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

7.1

Changes to the Agricultural Land Commission Act and Agricultural Land Reserve General Regulation

FOR INFORMATION ONLY

• Corporate report dated May 12, 2020 from Katelyn Hipwell, Planner II and Julie Mundy, Planner I; 
• ALC Information Update, Bill 15 - Phase 1; 
• Ministry of Agriculture Policy Intentions Paper: Residential Flexibility in the ALR.

7.2

Temporary changes to liquor licensing at Sasquatch Inn, Electoral Area C (Second Request)

• Corporate report dated May 12, 2020 from Louise Hinton, Bylaw, Compliance and Enforcement Officer; 
• BCLCB Application;
•  Ministerial Order No. M082.

• MOTION FOR CONSIDERATION

  THAT The Fraser Valley Regional District Board endorse the application received March 4, 2020 for temporary changes to the liquor licence for the Sasquatch Inn (46001 Lougheed Highway, Electoral Area C) with the following comments:

  The Board has no objection to the planned events and requested changes to the Liquor Licence, subject to the following items being addressed:

   

  1. Special Events are only held in accordance with Provincial Health Ministerial Order M082 banning mass gatherings of 50 and any other public health orders for COVID-19;
  2. Temporary provisions for vehicular parking to ensure the requirements identified in the current local Zoning for the property are being followed (one parking spot per three seats provided for patron use), as outlined in the Zoning Bylaw No. 100, 1979 for Electoral Area C.

  3. Temporary provision for the existing facilities will be adequate for the proposed increased occupant loads pursuant to the Provincial Sewage Regulation.

7.3

Agricultural Land Commission application – Non-Adhering Residential Use (proposed employee residence) at 781 Blatchford Road, Electoral Area H

• Corporate report dated May 12, 2020 from Julie Mundy, Planner I.

• MOTION FOR CONSIDERATION

  THAT the ALC application for a non-adhering residential use (employee residence) at 781 Blatchford Road, Electoral Area H, be forwarded to the Agricultural Land Commission for consideration.

  AND THAT the Agricultural Land Commission consider the FVRD corporate report dated May 12, 2020.

7.4

Zoning Bylaw No. 1594, 2020 Proposed rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created.

• Corporate report dated May 12, 2020 from David Bennett, Planner II; 
• Draft Bylaw No. 1594, 2020.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 for the rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created;

  THAT the Fraser Valley Regional District Board consider waiving the holding of a public hearing for Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 pursuant to section 464(2) of the Local Government Act;

  AND THAT the Fraser Valley Regional District Board authorize its signatories to discharge covenant CA6068062 to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road;

  AND FINALLY, THAT the Fraser Valley Regional District Board authorizes its signatories to execute all documents relating to Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020.

7.5

Proposed amendments to the Fraser Valley Regional District Development Procedures Bylaw No. 1377, 2016 and Delegation of Authority Bylaw No. 0836, 2007

• Corporate report dated May 12, 2020 from David Bennett, Planner II

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to delay the holding of public hearings until such time that the Order of the Provincial Health Officer, Class Order (mass gatherings) re: COVID-19 is cancelled unless directed otherwise by the Board on a case-by-case basis. 

8.

OTHER MATTERS

8.1

COVID-19 Impacts on Regional and Community Parks and Trails

FOR INFORMATION ONLY

• Corporate report dated May 12, 2020 from Gord Gadsden, Park Technician II

8.2

Rural Broadband Connectivity Strategy

FOR INFORMATION ONLY

• Corporate report dated May 12, 2020 from Robin Beukens, Planner II; 
• Appendix 1 - Working Schedule. 

9.

FOR INFORMATION AND CORRESPONDENCE

9.1

Trans Mountain Construction Notification (May 2020 - October 2022)

9.2

Trans Mountain Proposed Use Notification (June 2020 - September 2022)

10.

ADDENDA ITEMS/LATE ITEMS

10.1

2020 Grant-In-Aid Request – Trails Society of British Columbia, Electoral Area “E”

• Corporate report dated May 12, 2020 from Kristy Hodson, Acting Director of Financial Services; 
• Grant-in-aid Application.

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Trails Society of British Columbia (Trails BC), funded from the 2020 Electoral Area “E” grant-in-aid budget to help offset the costs associated with re-establishing the 5.5km trail section known as Tolmie Trail.

11.

REPORTS BY STAFF

12.

REPORTS BY ELECTORAL AREA DIRECTORS

13.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, May 11, or you can watch the webcast meeting online and call our reception line at 604-702-5000 when the time for callers is announced.

14.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations; and, 
  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

                                     R E C E S S

15.

RECONVENE OPEN MEETING

16.

RISE AND REPORT OUT OF CLOSED MEETING

17.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of May 12, 2020 be adjourned.