FRASER VALLEY REGIONAL DISTRICT

ELECTORAL AREA SERVICES COMMITTEE

OPEN MEETING MINUTES

-
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

Chair Dickey called the meeting to order at 1:31 pm.

Chair Dickey provided a brief summary of the Regional and Corporate Services Committee Meeting of May 12, 2020.

  • Moved ByRAYMOND
    Seconded ByENGAR

    THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of May 12, 2020 be approved;

    AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.


    CARRIED

A motion was made to amend the minutes to remove the work "Deputy" after Graham Daneluz's name. 

  • Moved BySTOBBART
    Seconded ByDAVIDSON

    THAT the Minutes of the Electoral Area Services Committee Open Meeting of April 16, 2020 be adopted as amended.


    CARRIED

The Committee thanked staff for providing a concise and informative Quarterly Update. 

  • Moved ByBALES
    Seconded ByRAYMOND

    THAT the Fraser Valley Regional District Board direct staff to work with the Province of BC to explore options for Actively Creating an Exceptional Society (ACES) to manage a community garden on the Crown land parcel located at the Deroche Community Office;

    AND THAT staff be directed to develop an agreement with ACES regarding management of a community garden located at the Deroche Community Office.


    CARRIED
  • Moved ByBALES
    Seconded ByRAYMOND

    THAT the Fraser Valley Regional District Board approve a grant-in-aid to Actively Creating an Exceptional Society (ACES) in the amount of $4,000 to be funded from the 2020 Electoral Area “C” grant-in-aid budget to help offset the costs associated with developing a community garden/edible forest.


    CARRIED
  • Moved ByBALES
    Seconded ByDAVIDSON

    THAT The Fraser Valley Regional District Board endorse the application received March 4, 2020 for temporary changes to the liquor licence for the Sasquatch Inn (46001 Lougheed Highway, Electoral Area C) with the following comments:

    The Board has no objection to the planned events and requested changes to the Liquor Licence, subject to the following items being addressed:

     

    1. Special Events are only held in accordance with Provincial Health Ministerial Order M082 banning mass gatherings of 50 and any other public health orders for COVID-19;
    2. Temporary provisions for vehicular parking to ensure the requirements identified in the current local Zoning for the property are being followed (one parking spot per three seats provided for patron use), as outlined in the Zoning Bylaw No. 100, 1979 for Electoral Area C.
    3. Temporary provision for the existing facilities will be adequate for the proposed increased occupant loads pursuant to the Provincial Sewage Regulation.


    CARRIED
  • Moved ByDIXON
    Seconded ByRAYMOND

    THAT the ALC application for a non-adhering residential use (employee residence) at 781 Blatchford Road, Electoral Area H, be forwarded to the Agricultural Land Commission for consideration.

    AND THAT the Agricultural Land Commission consider the FVRD corporate report dated May 12, 2020.


    CARRIED
  • Moved BySTOBBART
    Seconded ByDIXON

    THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 for the rezoning of 52655 Yale Road, Electoral Area D to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road with the potential for two (2) new lots to be created;

    THAT the Fraser Valley Regional District Board consider waiving the holding of a public hearing for Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 pursuant to section 464(2) of the Local Government Act;

    AND THAT the Fraser Valley Regional District Board authorize its signatories to discharge covenant CA6068062 to facilitate a future subdivision between 52655 Yale Road and 10159 Caryks Road;

    AND FINALLY, THAT the Fraser Valley Regional District Board authorizes its signatories to execute all documents relating to Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1594, 2020.


    CARRIED
  • Moved BySTOBBART
    Seconded ByADAMSON

    THAT the Fraser Valley Regional District Board direct staff to delay the holding of public hearings until such time that the Order of the Provincial Health Officer, Class Order (mass gatherings) re: COVID-19 is cancelled unless directed otherwise by the Board on a case-by-case basis. 


    CARRIED
  • Moved ByBALES
    Seconded ByADAMSON

    THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Trails Society of British Columbia (Trails BC), funded from the 2020 Electoral Area “E” grant-in-aid budget to help offset the costs associated with re-establishing the 5.5km trail section known as Tolmie Trail.


    CARRIED
  • Moved ByRAYMOND
    Seconded ByDIXON

    THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(c) of the Community Charter - labour relations or other employee relations; and, 
    • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

                                       R E C E S S


    CARRIED
  • THAT the Electoral Area Services Committee Open Meeting of May 12, 2020 be adjourned.


    CARRIED
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