FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

MERGED OPEN MEETING AGENDA AND ADDENDUM

Meeting #:
Date:	Wednesday, September 05, 2018
Time:	1:30 P.m. - 3:30 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of September 5, 2018 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

SHOW CAUSE HEARING(S)

3.1

Section 57 Show Cause Hearing Deferral – 4164 Slesse Road, (PID: 009-301-780), Electoral Area "E"

FOR INFORMATION ONLY

• Corporate report dated September 5, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Verbal Update by Paul Gipps, Chief Administrative Officer

3.2

Section 57 Show Cause Hearing Deferral - 48977 Riverbend Drive, (PID: 018-925-332), Electoral Area "E"

FOR INFORMATION ONLY

• Corporate report dated September 5, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Verbal update by Paul Gipps, Chief Administrative Officer

3.3

Section 57 Show Cause Hearing Deferral – 36162 Ridgeview Road (PID: 005-171-474), Electoral Area "F"

FOR INFORMATION ONLY

• Corporate report dated September 5, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated July 11, 2018 to Wendy Scott and William Dahlman (Property Owners)
• Verbal update by Paul Gipps, Chief Administrative Officer

4.

DELEGATIONS AND PRESENTATIONS

4.1

Sheila Ogilvie

Presentation with respect to Building Permits BP 012132 and BP 014348 for 14770, Sylvester Road, Electoral Area F.

• Documentation provided by delegate

4.2

Gary Fields, Gary Fields Architecture (reference Item 4.2.1)

Overview of proposed development, flood hazard assessment report and proposed flood control measures with respect to proposed medical marijuana facility at 38482 Bell Road, Dewdney, Electoral Area "G".

4.2.1

Site Specific Exemption for proposed medical marijuana facility at 38482 Bell Rd, Dewdney - Electoral Area “G”

• Corporate report dated September 5, 2018 from Dawn Smith, Planner II
• Application
• NHC report dated May 15, 2018
• Stirling Geoscience Report dated August 10, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options for a Site Specific Exemption request at 38482 Bell Rd, Electoral Area “G” as outlined in the corporate report dated September 5, 2018:

  OPTION 1 – Approve

  THAT the proposed Site Specific Exemption to permit construction outside the Dewdney Dyke at 38482 Bell Rd be approved for a medical marijuana facility, as outlined in the Stirling Geoscience and Northwest Hydraulic Consultants geohazard reports dated May 15, 2018 and August 10, 2018;

  SUBJECT TO the registration of a restrictive covenant with a priority charge on title of the property pertaining to the Site Specific Exemption at 38482 Bell Rd;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to this matter.

  OPTION 2 – Refuse

  THAT the Fraser Valley Regional District Board refuse the Site Specific Exemption application to allow construction outside the Dewdney dyke for the a medical marijuana facility at 38482 Bell Rd;

  OPTION 3 – Alternative options

  THAT the Fraser Valley Regional District Board refuse the Site Specific Exemption application to allow construction outside the Dewdney dyke for the a medical marijuana facility at 38482 Bell Rd;

  AND FURTHER THAT the applicant be directed to pursue alternatives to the Site Specific Exemption as outlined in the corporate report dated September 5, 2018.

5.

MINUTES/MATTERS ARISING

5.1

Minutes of the Electoral Area Services Committee Meeting - July 10, 2018

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of July 10, 2018 be adopted.

5.2

Draft Cultus Lake Advisory Planning Commission - August 15, 2018 

FOR INFORMATION ONLY

6.

CORPORATE ADMINISTRATION

6.1

Regional District Fire Inspection of Public Used Facilities

FOR INFORMATION ONLY

• Corporate report dated September 5, 2018 from Paul Gipps, Chief Administrative Officer

7.

FINANCE

7.1

Parcel Tax Establishment and Parcel Tax Roll Preparation Bylaws

• Corporate report dated September 5, 2018 from Mike Veenbaas, Director of Financial Services
• Draft Bylaw No. 1484, 2018
• Draft Bylaw No. 1496, 2018
• Draft Bylaw No. 1497, 2018
• Draft Bylaw No. 1498, 2018
• Draft Bylaw No. 1499, 2018
• Draft Bylaw No. 1485, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving three readings and adoption to the following bylaws:

  The bylaw cited as Fraser Valley Regional District Hatzic Prairie Water System Capital Construction Service Parcel Tax Establishment Bylaw No. 1484, 2018.

  The bylaw cited as Fraser Valley Regional District Lake Errock Water System Capital Construction Service Parcel Tax Establishment Bylaw No. 1496, 2018.

  The bylaw cited as Fraser Valley Regional District South Cultus Lake Sewage Treatment Service Parcel Tax Establishment Bylaw No. 1497, 2018.

  The bylaw cited as Fraser Valley Regional District Popkum Sewer Service Parcel Tax Establishment Bylaw No. 1498, 2018.

  The bylaw cited as Fraser Valley Regional District Cultus Lake Park Collector Sewer System Service Parcel Tax Establishment Bylaw No. 1499, 2018.

  The bylaw cited as Fraser Valley Regional District Parcel Tax Roll Preparation Bylaw No. 1485, 2018.

7.2

Grant-In-Aid Request – Eagle Point Social Club, Electoral Area “C”

• Corporate report dated September 5, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Eagle Point Social Club

• THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Eagle Point Social Club in the amount of $1,000 to be funded from the 2018 Electoral Area “C” grant-in-aid budget to help offset the costs associated with hosting a community Christmas celebration.

8.

ENGINEERING & UTILITIES

No Items.

9.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

9.1

Temporary Use Permit 2017-03 to permit the crushing of aggregate material (boulders). Boulders and rocks will be sourced from 10789 North Deroche Road and screened and crushed for no more than 15 days at 10699 North Deroche Road, Electoral Area "C"

• Corporate report dated September 5, 2018 from David Bennett, Planner II
• TUP Application
• Draft TUP 2017-03
• Letter dated July 26, 2018 from Canadian Carmelite Charitable Society
• Letter dated August 6, 2018 to Canadian Carmelite Charitable Society
• Letter from Al Glander to Canadian Carmelite Charitable Society

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Temporary Use Permit 2017-03 for the processing of aggregate material at 10699 North Deroche Road.

9.2

Application for Development Variance Permit 2017-23 regarding the size siting and dimensions of proposed new homes within the proposed bare land strata portion of the proposed redevelopment of the former Minter Garden site in Electoral Area “D”.

• Corporate report dated September 5, 2018 from David Bennett, Planner II
• Draft DVP 2017-23
• Schedule B - Variance Site Plan and Layout

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options for Development Variance Permit 2017-23 regarding the size, siting and dimensions of proposed new homes within the proposed bare land strata portion of the proposed redevelopment of the former Minter Garden site in Electoral Area “D”:

  OPTION 1  - Issue DVP

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2017-23 subject to comments or concerns raised by the public.

  OPTION 2  - Refuse DVP

  THAT the Fraser Valley Regional District Board refuse Development Variance Permit 2017-23.

  OPTION 3 - Refer to Staff

  THAT the Fraser Valley Regional District Board refer the application for Development Variance Permit 2017-23 to FVRD staff.

9.3

Application for Development Variance Permit 2018-26 to reduce the number of required on-site parking spaces at 126 First Avenue, Area H – Cultus Lake Park

• Corporate report dated September 5, 2018 from Andrea Antifaeff, Planning Technician

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board postpone the consideration of Development Variance Permit 2018-26 for the property located at 126 First Avenue, Electoral Area H – Cultus Lake Park until such time that the Cultus Lake Park Board adopts a policy to address on-site residential parking.

9.4

Application for Development Variance Permit 2018-27 to reduce the rear setback to permit the construction of a single family dwelling at 47002 Snowmist Place, Electoral Area "C"

• Corporate report dated September 5, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-27

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-27 for the property located at 47002 Snowmist Place, Electoral Area C, to reduce the rear lot line setback from 5.0 metres (16.4 feet) to 2.0 metres (6.6 feet), clear to sky, to facilitate the construction of a single family dwelling , subject to consideration of any comments or concerns raised by the public.

9.5

Application for Development Variance Permit 2018-28 to reduce the rear setback to permit the construction of an accessory structure (shed) at #129-14500 Morris Valley Road, Electoral Area "C"

• Corporate report dated September 5, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-28

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-28 for the property located at #129-14500 Morris Valley Road, Electoral Area C, to reduce the rear lot line setback from 7.6 metres (24.9 feet) to 5.0 metres (16.4 feet), clear to sky, to facilitate the construction of an accessory structure (shed), subject to consideration of any comments or concerns raised by the public.

9.6

Site Specific Exemption for single family dwelling at 51515 Chilliwack Lake Road, Electoral Area “E”

• Corporate report dated September 5, 2018 from Dawn Smith, Planner II
• Application
• NHC Report dated August 6, 2018
• NHC Report dated August 8, 2018
• Geo-Hazard Assurance Statement

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options for a Site Specific Exemption request at 51515 Chilliwack Lake Road, Electoral Area “E” as outlined in the corporate report dated September 5, 2018:

  OPTION 1 – Approve

  THAT the proposed Site Specific Exemption to permit construction not less than 20 metres from the Chilliwack River at 51515 Chilliwack Lake Road be approved for a single family dwelling, as outlined in the Northwest Hydraulic Consultants geohazard reports dated August 6, 2018 and August 8, 2018;

  SUBJECT TO the registration of a restrictive covenant with a priority charge on title of the property pertaining to the floodplain setback exemption at 51515 Chilliwack Lake Road;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to this matter.

  OPTION 2 – Refuse

  THAT the Fraser Valley Regional District Board refuse the Site Specific Exemption application to allow construction within 20 metres of the natural boundary of the Chilliwack River for a single family dwelling at 51515 Chilliwack Lake Road.

9.7

Site-Specific Floodplain Exemption Application 2018-01 for the construction of a 260 m2 garage at 9650 Deroche Landing Road, Electoral Area “G”

• Corporate report dated September 5, 2018 from Dawn Smith, Planner II
• Application
• Site Plan

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Site Specific Floodplain Exemption 2018-01 to permit the construction of a 260 m2 garage below the flood construction level at 8650 Deroche Landing Road, Area "G" subject to 'wet floodproofing' of the garage to the satisfaction of the Director of Planning and Development;

  AND THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Site-Specific Floodplain Exemption Application 2018-01.

9.8

FVRD Zoning Amendment Bylaw No. 1488, 2018 and FVRD Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 - 38447 Bell Road, Electoral Area ‘G’ to facilitate a 2.0 ha (5 acre) truck parking and storage yard.

• Corporate report dated September 5, 2018 from David Bennett, Planner II
• Draft Bylaw No. 1488, 2018
• Draft Bylaw No. 1487, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 to facilitate the development of a commercial storage facility at 38447 Bell Road, Electoral Area G.

  THAT Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 to the Director of Electoral Area G, or his Alternate in his absence;

  THAT the Director of Electoral Area G, or his Alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018;

  THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 in accordance with the Local Government Act;

  THAT in the absence of the Director of Electoral Area G, or his Alternate in his absence at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 the Fraser Valley Regional District Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter;

  THAT in accordance with Section 475 of the Local Government Act and FVRD policy First Nations Engagement on FVRD Land Use by-laws and other matters with statutory requirement to engage, a notice and referral of Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 be sent to potentially affected First Nations via the Stò:lō Connect referral system where possible;

  THAT in accordance with Section 475 of the Local Government Act, the Fraser Valley Regional District Board adopt the Official Community Plan consultation strategy as outlined in the corporate report dated September 5, 2018 for Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018. The consultation strategy includes a notice and referral to the Stò:lō Connect referral system, the Ministry of Transportation and Infrastructure, the Inch Creek Fish Hatchery, School District 75 (Mission);

  AND THAT the Fraser Valley Regional District Board consider that Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 is consistent with the FVRD financial plan and FVRD waste management plan;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 and Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 and any associated applications.

   

9.9

Special Event Permit (2018-02), Valley Vertkiller - Sumas Inter-Regional Park, Electoral Area "G"

• Corporate report dated September 5, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Intention Statement
• FVRD Permit Application
• Application Receipt
• Trail Map
• Certificate of Good Standing
• ATRC Trail 2018 Parking Plan
• ATRC Trail Race Plan
• FVRD Emergency Services Approval
• Vertkiller Event Assesment
• Recycling and Waste Management Plan
• Finish Area Layout
• Highway Use Permit - City of Abbotsford

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the Class 1 Special Event Licence No. 2018-02 for the 2nd Annual Valley Vertkiller Trail Race to be held on October 20, 2018, subject to the receipt of all required documentation necessary to complete the application;

  AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the Special Event Licence No. 2018-02.

9.10

Special Event Permit – Around the Lake Trail Race, Electoral Area “H”

• Corporate report dated September 5, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Arrangement Statement
• Application Form
• Application receipt
• Race Route
• Certificate of Incorporation
• Letter to Nan Pu To Monastery
• Letter to Cultus View Properties Inc.
• Traffic Management Plan

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the Class 1 Special Event Licence No. 2017-01 for the 16^th Annual Around the Lake Trail Race to be held on October 13, 2018, subject to the receipt of all required documentation necessary to complete the application;

  AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

  AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the Special Event Licence No. 2018-03.

   

9.11

Application for a Temporary Use Permit at 57951 Laidlaw Road, Electoral Area “B” for pipeline construction storage

• Corporate report dated September 5, 2018 from Margaret Thornton, Director of Planning and Development
• Temporary Use Permit Application
• Kinder Morgan Presentation
• Summary of Archaeological Impact Assessment
• Resource Specific Management Table
• Approval Corridor and Temporary Work Site
• Draft TUP 2018-01

• THAT the Fraser Valley Regional District Board issue Temporary Use Permit 2018-01 for pipe storage and related temporary infrastructure at 57951 Laidlaw Road, Electoral Area B subject to a $75,000 security, and consideration of any comments and concerns raised as a result of neighbour notification;

  AND THAT the mail out notice be expanded from 150 metre radius to the entire Laidlaw community for the area south of the Hope municipal boundary to Laidlaw Road.

10.

ELECTORAL AREA EMERGENCY SERVICES

No Items.

11.

OTHER MATTERS

11.1

FVRD Regional Transit Expansion - Feasibility Study for Service between Mission and District of Kent

FOR INFORMATION ONLY

• Corporate report dated September 5, 2018 from Melissa Geddert, Planning Technician
• North of Fraser - Maps

12.

ADDENDA ITEMS/LATE ITEMS

12.1

Crown Land Tenure Application, Referral Response – Bridal Falls Gondola, Electoral Area “D” and “E”

• Corporate report dated September 5, 2018 from Dawn Smith, Planner II
• Referral
• Investigative Plan

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board respond to the referral by the Province of British Columbia regarding the Bridal Falls Gondola Corporation - Crown Land Temporary Licence (two years) for 4202 hectares to investigate an adventure tourism destination including a gondola, summit commercial uses, and backcountry trail network in the Mount Cheam area, with the following comments:

  1. Provincial Temporary Licence uses for study and investigative purposes does not require Fraser Valley Regional District (FVRD) land use approvals provided no construction or significant land alteration occurs; 
  2. FVRD zoning and Official Community Plan amendment approvals are required should the project proceed to development stage.
  3. The applicant should maintain ongoing communication with the FVRD and stakeholders through the investigative phase.

      

13.

ITEMS FOR INFORMATION AND CORRESPONDENCE

13.1

Letter dated August 22, 2018 from Regional District North Okanagan regarding  'Support for UBCM Resolution - Business Licensing'.

14.

REPORTS BY STAFF

15.

REPORTS BY ELECTORAL AREA DIRECTORS

16.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

17.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of September 5, 2018 be adjourned.