FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

MERGED OPEN MEETING AGENDA AND ADDENDA

 

Meeting #:
Date:	Tuesday, July 24, 2018
Time:	7:00 P.m. - 10:00 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

MEMORIAM : LORRAINE MARTENS

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of July 24, 2018 be approved;

  AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

4.

DELEGATIONS AND PRESENTATIONS

None

5.

BOARD MINUTES & MATTERS ARISING

5.1

Board Meeting - June 26, 2018

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of June 26, 2018  be adopted.

   

5.2

Special Minute - FVRD Security Issuing Bylaw No. 1486, 2018

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt Special Minute dated July 16, 2018 with respect to Fraser Valley Regional Security Issuing Bylaw No. 1486, 2018.

6.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

6.1

Draft Regional and Corporate Services Committee - July 10, 2018

6.2

Draft Electoral Area Services Committee - July 10, 2018

6.3

Draft Fraser Valley Aboriginal Relations Committee - June 19, 2018

6.4

Draft Internal Affairs Committee - June 26, 2018

7.

CORPORATE ADMINISTRATION

7.1

Section 57 Show Cause Hearing – Building Contraventions at 48977 Riverbend Drive; EA E, Lot 7 District Lot 500 Group 2 New Westminster District Plan LMP18665 pid 002-428-971

All/Unweighted

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated March 15, 2018 to Serge Lavoie and Christin Marcotte, Property Owners
• Letter dated April 6, 2018 to Serge Lavoie and Christin Marcotte, Property Owners
• Letter dated to April 27, 2018 to Christin Marcotte and Dale Pedersen
• Letter dated June 13 to Christin Marcotte and Dale Pederson
• Title Search
• Property Information Map

• MOTION FOR CONSIDERATION

  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board direct staff to defer filing a Notice in the Land Title Office with respect to the property located at 48977 Riverbend Drive, Electoral Area E in order to provide the property owner additional time to bring the property into compliance;

  AND THAT should the property owner not start to substantially address the situation by September, 2018, that a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 48977 Riverbend Drive, Electoral Area E, Fraser Valley Regional District, British Columbia (legally described as: Lot 7 District Lot 500 Group 2 New Westminster District Plan LMP 18665; Parcel Identifier 018-925-332 be filed on September 26, 2018.

7.2

Building Bylaw & BC Building Code Contraventions at 42935 Athey Rd, EA G, in part legally desc. as the whole of the Island in the east half of Section 4 Twp. 24, 1893 New Westminster District, PID 002-428-971

All/Unweighted

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated June 1, 2018 to Edward Forber, Property Owner
• Title Search
• Property Location Map

• MOTION FOR CONSIDERATION

  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 42935 Athey Road Electoral Area G, Fraser Valley Regional District, British Columbia; legally described as the whole of the Island in the east half of section 4 township 24 which is situated in Zait Scullachan Slough containing 6.25 acres more or less as shown on the plan of said Township dated the 18th day of September, 1893 New Westminster District; Parcel Identifier: 002-428-971.

7.3

Building Bylaw & BC Building Code Contraventions at 4164 Slesse Rd, EA E, legally desc. as Lot 25 Except: Part within Heavy outline taken by Hwy Stat. ROW Plan 64013, Sect.33 Twp.1 Range 29 West of the Sixth Meridian NW Dist.Plan 24078, PID 009-301-780

All/Unweighted

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated January 24, 2018 to Marcel and Bernice Champigny, Property Owners
• Letter dated June 1, 2018 to Marcel and Bernice Champigny
• Title Search
• Property Information Map

• MOTION FOR CONSIDERATION

  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board direct staff to defer filing a Notice in the Land Title Office with respect to the property located at 4164 Slesse Road, Electoral Area E in order to provide the existing or new property owners additional time to bring their property into compliance;

  AND THAT should the existing or new property owners not start to substantially address the situation by September 2018, that a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 4164 Slesse Road Electoral Area E, Fraser Valley Regional District, British Columbia (as Lot 25 Except: Part within Heavy outline taken by Highway Statutory Right of Way Plan 64013, Section 33 Township 1 Range 29 West of the Sixth Meridian New Westminster District Plan 24078; Parcel Identifier: 009-301-780 be filed on September 26, 2018.

7.4

Building Bylaw & BC Building Code Contraventions at 4150 Slesse Rd, EA E, legally desc. as Lot 23 Except: Part within Heavy Outline taken by Hwy SRW Plan 64013; Section 33 Township 1 Range 29 West of the Sixth Meridian NW Dist. Plan PID 002-053-578

All/Unweighted

• Corporate report dated July 10, 2018 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated March 16, 2018 to Karl and Wendy Herrington, Property Owners
• Letter dated June 1, 2018 to Karl and Wendy Herrington, Property Owners
• Title Search
• Property Information Map

• MOTION FOR CONSIDERATION

  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 4150 Slesse Road Electoral Area E, Fraser Valley Regional District, British Columbia; legally described as (Lot 23 Except: Part within Heavy Outline taken by Highway SRW Plan 64013; Section 33 Township 1 Range 29 West of the sixth Meridian New Westminster District Plan 24078; Parcel Identifier: 002-053-578.

8.

FINANCE

No Items.

9.

BYLAWS

9.1

Electoral Area Commercial Gravel Operations Service Area Establishment Bylaw No. 1409, 2018

Motion No. 1: First Reading/All Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

• Corporate report dated July 24, 2018 from Jaime Schween, Manager of Corporate Administration
• Draft Bylaw No. 1409, 2018

• MOTION FOR CONSIDERATION

  MOTION NO. 1:  THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area Commercial Gravel Operations Service Area Administration Bylaw No. 1409, 2018.

• MOTION FOR CONSIDERATION

  MOTION NO. 2:  THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area Commercial Gravel Operations Service Area Administration Bylaw No. 1409, 2018.

9.2

Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1471, 2018, Electoral Area C

Adoption - All/Unweighted

• Corporate report dated June 26, 2018 from Sterling Chan, Manager of Engineering and Infrastructure - background information
• Draft Bylaw No. 1471, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1471, 2018.

9.3

Lake Errock Water System Capital Construction Service Area Amendment Bylaw No. 1472, 2018, Electoral Area C

Adoption - All/Unweighted

• Refer to corporate report in item 9.2
• Draft Bylaw No. 1472, 2018 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water System Capital Construction Service Area Amendment Bylaw No. 1472, 2018.

9.4

Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw 1482, 2018, Electoral Area C 

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

• Corporate report dated July 24, 2018 from Sterling Chan, Manager of Engineering and Infrastructure
• Draft Bylaw No. 1482, 2018

• MOTION FOR CONSIDERATION

  MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1482, 2018.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1482, 2018.

9.5

Hatzic Prairie Water System Service Area Amendment Bylaw No. 1481, 2018, Electoral Area F

Adoption - All/Unweighted

• Corporate report dated June 26, 2018 from Sterling Chan, Manager of Engineering and Infrastructure
• Draft Bylaw No. 1481, 2018 - background information

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water System Service Area Amendment Bylaw No. 1481, 2018.

10.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

10.1

Application for Development Variance Permit 2018-24 to reduce the parcel size and increase the gross floor area for an Accessory Cottage Industry Use at 35406 Durieu Road, Electoral Area F

EAs/Unweighted

• Corporate report dated July 10, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-24

• MOTION FOR CONSIDERATION

  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-24 to reduce the parcel size required for an accessory cottage industry use from 2.0 hectares (4.94 acres) to 1.9 hectares (4.69 acres) and to increase the gross floor area for an Accessory Cottage Industry Use from 80m² (861 ft²) to 140m² (1500 ft²) at 35406 Durieu Road, Area “F”, subject to consideration of any comments or concerns raised by the public.

10.2

Application for Development Variance Permit 2018-25 to reduce the interior side lot line setback to permit the construction of a dairy barn at 9518 Catherwood Road, Electoral Area G

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

• Corporate report dated July 10, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-25

• MOTION FOR CONSIDERATION

  MOTION NO. 1:  [EASC-JULY 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-25 for the property located at 9518 Catherwood Road, Electoral Area G, to reduce the interior side lot line setback from 30.0 metres (98.4 feet) to 15 metres (49.2 feet), clear to sky, to facilitate the construction of a cattle barn, subject to consideration of any comments or concerns raised by the public.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the application for DVP 2018-25, including a Section 219 restrictive covenant tying the sale of either of the two properties to the other to address existing construction built across the interior lot line.

11.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

No Items.

12.

OTHER MATTERS

12.1

BC Transit Board of Directors

All/Unweighted

• Corporate report dated July 10, 2018 from Barclay Pitkethly, Director of Regional Programs
• BC Transit Corporation Job Opportunity Listing
• BC Transit Outlined Skills Matrix
• BC Transit Board of Directors Best Practices Assesment Form
• Excerpt from British Columbia Transit Act

• MOTION FOR CONSIDERATION

  [RACS-JULY 2018] THAT the Fraser Valley Regional District Board direct staff to request the Hon. Claire Trevena, Minister of Transportation and Infrastructure that the Fraser Valley be represented on the BC Transit Board of Directors;

  AND THAT the Fraser Valley Regional District Board consider selecting a political representative, either the FVRD Chair or a Mayor, to apply to the BC Transit Board of Directors for the Lieutenant Governor in Council's consideration.

12.2

Trans-Canada Highway Expansion

All/Unweighted

• Verbal report from Paul Gipps, CAO

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to schedule a meeting with Hon. Claire Trevena, Minister of Transportation and Infrastructure and Premier Horgan indicating the need for Provincial support of funding for Highway 1 widening.

12.3

Elizabeth’s Wildlife Centre

All/Unweighted

• Corporate report dated July 24, 2018 from Paul Gipps, Chief Administrative Officer

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider authorizing a regional grant-in-aid to Elizabeth’s Wildlife Centre in the amount of $5,000 to support the ongoing efforts of the foundation for 2018;

  AND FURTHER THAT staff be directed to bring forward an option for ongoing financial support during 2019 budget discussions.

12.4

Tashme Museum Letter of Support

All/Unweighted

• Corporate report dated July 24, 2018 from Paul Gipps, Chief Administrative Officer

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District provide a letter of support to the Tashme Historical Society's efforts to preserve this important historical area and secure financial and in-kind support from the other funding agencies as well as any potential grant opportunities that may arise.

12.5

Fraser Basin Fraser Valley Update - July 2018

FOR INFORMATION ONLY

• FBC Fraser Valley Update - July 2018

13.

CONSENT AGENDA

13.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

 

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 13.1.1 to 13.1.11 be endorsed:

   

13.1.1

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Fraser Valley Bald Eagle Festival Society, funded from Electoral Area “C”, to assist in the funding of their annual Fraser Valley Bald Eagle Festival.

Reference item 7.1 of July 10, 2018 EASC Agenda.

13.1.2

EASC-JULY 2018

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Hemlock Valley Homeowners Association (HVHA) in the amount of $3,000, to be funded from the 2018 Electoral Area “C” grant-in-aid budget to help offset the costs associated with purchasing a storage locker for their equipment along with the hosting of several community events used to encourage family participation to increase community awareness.

Reference item 7.2 of July 10, 2018 EASC Agenda.

13.1.3

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Sts’ailes Community School, funded from the Electoral Area “C” grant-in-aid budget to help offset the costs of operating the secondary athletics program run through the Community School.

Reference item 7.3 of July 10, 2018 EASC Agenda.

13.1.4

EASC-JULY 2018

THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Farmers Institute (community hall) in the amount of $5,000 to be funded from the 2018 Electoral Area “F” grant-in-aid budget to assist with the costs of completing building improvements that will provide for an expanded covered area for community hall events.

Reference item 7.4 of July 10, 2018 EASC Agenda.

13.1.5

EASC-JULY 2018

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Lake Errock Community Association in the amount of $2,500 to be funded from the 2018 Electoral Area “C” grant-in-aid budget to help offset the costs associated with the hosting of several events that encourage community inclusiveness.

Reference item 7.5 of July 10, 2018 EASC Agenda.

13.1.6

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorizes a grant-in-aid in the amount of $2,000 to the Deroche & District Community Association, funded from the 2018 Electoral Area “C” grant-in-aid budget, to provide funds for cement picnic tables adjacent to their community tennis courts.

Reference item 7.6 of July 10, 2018 EASC Agenda.

13.1.7

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to Deroche Elementary School, funded from the Electoral Area “C” grant-in-aid budget, to help offset the costs of constructing a shelter structure for year round enjoyment.

Reference item 7.7 of July 10, 2018 EASC Agenda.

13.1.8

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $5,000 to the Deroche Elementary School PAC, funded from the 2018 Electoral Area “C” grant-in-aid budget in the amount of $2,000 and from the 2018 Electoral Area “G” grant-in-aid budget in the amount of $3,000, to help offset the costs of field trips, hot lunches, Christmas hampers, tables, emergency items and outdoor education programs.

Reference item 7.8 of July 10, 2018 EASC Agenda.

13.1.9

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid to the Columbia Valley Ratepayers Association in the amount of $4,000 to be funded from the 2018 Electoral Area “H” grant-in-aid budget to help offset the costs of community hall improvements.

Reference item 7.9 of July 10, 2018 EASC Agenda.

13.1.10

EASC-JULY 2018

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Dewdney Elementary School PAC, funded from the 2018 Electoral Area “G” grant-in-aid budget to help offset the costs of accessibility additions to the playground and a community sign.

Reference item 7.10 of July 10, 2018 EASC Agenda.

13.1.11

EASC-JULY 2018

THAT the Fraser Valley Regional District Board direct staff to submit grant applications under the Investing in Canada Infrastructure Program - Green Infrastructure - Environmental Quality Sub-Stream intake for the following projects:

Electoral Area A: Canyon-Alpine Water System Upgrade

Electoral Area B: Dogwood Valley Water System Upgrades

Electoral Area C: Electoral Area C Transfer Station Upgrades

Electoral Area D: Electoral Area D Integrated Water System Upgrades

Electoral Area F: Hatzic Prairie Water System Stream Flow Monitoring Gauges

Electoral Area G: Hatzic East Water System

Electoral Area H: Cultus Lake Sewer System Upgrades

Reference item 8.1 of July 10, 2018 EASC Agenda.

14.

ADDENDA ITEMS/LATE ITEMS

14.1

Letter of Endorsement for Canada BC Infrastructure Grant

All/Unweighted

• Corporate report dated July 24, 2018 from Paul Gipps, Chief Administrative Officer

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board provide a letter of endorsement for the joint application by the City of Abbotsford and District of Mission for their Collective Well Project.

15.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION (Items 15.1 - 15.3)

15.1

Corporate report dated July 10, 2018 from Deputy Director of Regional Programs regarding 'Animal Control - Dog Licencing Update' [RACS-July 2018]

15.2

Corporate report dated July 10, 2018 from Manager of Corporate Administration regarding 'Elections Update' [RACS-July 2018]

15.3

Corporate report dated July 10, 2018 from Planner I regarding 'FVRD Regional Transit Service Update' [RACS-July 2018]

16.

ITEMS FOR INFORMATION AND CORRESPONDENCE (Items 16.1-16.2)

16.1

Letter from Regional District of Bulkley Nechako to Minitry of Environment regarding 'Support of the Province of B.C.'s Caribou Recovery Program'.

16.2

Letter dated July 17, 2018 from City of Williams Lake to Hon. Carole James, Minister of Finance and Deputy Premier regarding 'Employer Health Tax Impact on Local Government'.

17.

REPORTS BY STAFF

18.

REPORTS BY BOARD DIRECTORS

19.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

20.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the Board, could reasonably be expected to harm the interests of the regional district if they were held in public; and
  • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or a federal government or both, or between a provincial government or the federal government or both and a third party.

  R E C E S S 

21.

RECONVENE OPEN MEETING

22.

RISE AND REPORT OUT OF CLOSED MEETING

23.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of July 24, 2018 be adjourned.