FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

( Immediately following the FVRHD Open Meeting )
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of March 18, 2020 be approved;

    AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  February 25, 2020 be adopted.

All/Unweighted

  • Corporate report dated March 10, 2020 from Jessica Morrison, Policy Analyst - Indigenous Relations; 
  • BC Declaration Act fact sheet for local government;
  • UNDRIP;
  • UBCIC Consent Paper; 
  • MOU on Cooperation and Communication.
  • MOTION FOR CONSIDERATION

    [RACS-MAR 2020] THAT the Fraser Valley Regional District (FVRD) Board take a supportive role in the development of sub-regional Intergovernmental Working Groups in partnership with Indigenous governments;
    AND THAT the meetings of the Regional Indigenous Relations Committee (RIRC) continue to be held at the Call of the Chair, as needed, in support of issues raised from sub-regional Intergovernmental Working Groups;
    AND FURTHER THAT current appointments from RIRC to external tables maintain the status quo until such time as RIRC meets again.

All/Unweighted

  • Corporate report dated March 10, 2020 from Reg Dyck, Manager of Electoral Area Emergency Management.
  • MOTION FOR CONSIDERATION

    [EASC-MAR 2020] THAT the Fraser Valley Regional District Board appoint Ken Howsam as the Deputy Fire Chief of the Hemlock Valley Volunteer Fire Department.

6.

 EAs/Unweighted 

  • Corporate report dated March 18, 2020 from David Bennett, Planner II; 
  • Draft Bylaw No. 1525, 2019; 
  • Public Hearing Report; 
  • Letters to the applicant from the FVRD.
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1525, 2019.

Motion No. 1: Second and Third Reading - EAs/Unweighted 

Motion No. 2: Adoption - EAs/Unweighted (2/3 Majority)

  • Corporate report dated March 18, 2020 from Julie Mundy, Planner I; 
  • Draft Bylaw No. 1546, 2019; 
  • Public Hearing Report. 
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1546, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1546, 2019.

Motion No. 1: Second and Third Reading - EAs/Unweighted 

Motion No. 2: Adoption - EAs/Unweighted (2/3 Majority)

  • Corporate report dated March 18, 2020 from Julie Mundy, Planner I; 
  • Draft Bylaw No. 1547, 2019; 
  • Public Hearing Report. 
  • MOTION FOR CONSIDERATION

    MOTION NO. 1:THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Areas E and H Zoning Amendment Bylaw No. 1547, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Areas E and H Zoning Amendment Bylaw No. 1547, 2019.

Motion No. 1: Second and Third Reading - EAs/Unweighted 

Motion No. 2: Adoption - EAs/Unweighted (2/3 Majority)

  • Corporate report dated March 18, 2020 from Julie Mundy, Planner I; 
  • Draft Bylaw No. 1548, 2019;
  • Public Hearing Report. 
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area F Zoning Amendment Bylaw No. 1548, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area F Zoning Amendment Bylaw No. 1548, 2019.

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: Second and Third Reading - EAs/Unweighted

Motion No. 3: Adoption - EAs/Unweighted (2/3 Majority)

Motion No. 4: All/Unweighted

  • Corporate report dated March 10, 2020 from Andrea Antifaeff, Planner I; 
  • Draft Bylaw No. 1572, 2020; 
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Park Advisory Planning Commission Repeal Bylaw No. 1572, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Park Advisory Planning Commission Repeal Bylaw No. 1572, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Cultus Lake Park Advisory Planning Commission Repeal Bylaw No. 1572, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board direct staff to proceed with the planning application referral process to Cultus Lake Park as outlined in this corporate report.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report - refer to item 6.5. 
  • Draft Bylaw No. 1573.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1:[EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Development Procedures Amendment Bylaw No. 1573, 2020. 

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Development Procedures Amendment Bylaw No. 1573, 2020. 

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Development Procedures Amendment Bylaw No. 1573, 2020. 

Motion No. 1: First Reading - EAs/Unweighted 

Motion No. 2: Second and Third Reading - EAs/Unweighted 

Motion No. 3: Adoption - EAs/Unweighted (2/3 Majority)

  • Corporate report dated March 10, 2020 from Reg Dyck, Manager of EA Emergency Services; 
  • Draft Bylaw No. 1579, 2020.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the Fraser Valley Regional District consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No.1579, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District consider giving second and third  reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No.1579, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-MAR 2020] THAT the Fraser Valley Regional District consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No.1579, 2020.

Motion No. 1: First Reading - All/Unweighted 

Motion No. 2: Second and Third Reading - All/Unweighted 

  • Corporate report dated March 10, 2020 from Pam Loat, Legislative Coordinator;
  • Draft Bylaw No. 1584, 2020.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Search and Rescue Grant in Aid Extended Service Repeal Bylaw No. 1584, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Search and Rescue Grant in Aid Extended Service Repeal Bylaw No. 1584, 2020.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

[ Section 4.24.10 of the FVRD Board and Committee Procedures Bylaw No. 1305, 2015 states that 'A series of bylaws with the same corporate vote may be taken together in one resolution as provided for in Sections 4.24.6; 4.24.7 and 4.24.8'.]

  • Corporate report dated March 10, 2020 from Pam Loat, Legislative Coordinator; 
  • Draft Bylaw No. 1586, 2020; 
  • Draft Bylaw No. 1587, 2020; 
  • Draft Bylaw No. 1588, 2020;
  • Draft Bylaw No. 1589, 2020.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaws cited as:

    • Fraser Valley Regional District Boston Bar and North Bend Fire Protection Service Area Amendment Bylaw No.1586, 2020;
    • Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1587, 2020;
    • Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1588, 2020; and
    • Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1589, 2020.

       

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaws cited as:

    • Fraser Valley Regional District Boston Bar and North Bend Fire Protection Service Area Amendment Bylaw No.1586, 2020;
    • Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1587, 2020;
    • Fraser Valley Regional District Townsite of Yale Water Supply and Distribution Local Service Area Amendment Bylaw No. 1588, 2020; and
    • Fraser Valley Regional District Deroche Water System Service Area Amendment Bylaw No. 1589, 2020.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated March 10, 2020 from Mike Veenbaas, Director of Financial Services; 
  • Draft Bylaw No. 1590, 2020.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Boston Bar Integrated Water System Service Area Reserve Fund Establishment Bylaw No. 1590, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Boston Bar Integrated Water System Service Area Reserve Fund Establishment Bylaw No. 1590, 2020.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Boston Bar Integrated Water System Service Area Reserve Fund Establishment Bylaw No. 1590, 2020.

Motion No. 1: Rescind First Reading - EAs/Unweighted

Motion No. 2: First Reading - EAs/Unweighted

Motion No. 3: EAs/Unweighted

Motion No. 4: All/Unweighted

  • Corporate report dated March 10, 2020 from David Bennett, Planner II; 
  • Draft Bylaw No. 1431, 2017; 
  • March 2018 Developer Meeting Summary;
  • February 2020 Developer Meeting Summary; 
  • February 11, 2020 Developer Information Meeting Display Boards.
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-MAR 2020] THAT the motion granting first reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017 be rescinded;

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving a new first reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-MAR 2020] THAT Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017 to Director Dickey or his alternate in his absence;

    THAT Director Dickey or his alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017;

    AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017 in accordance with the Local Government Act;

    AND FURTHER THAT in the absence of Director Dickey, or his alternate in his absence at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter.

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: [EASC-MAR 2020] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Zoning Amendment Bylaw No. 1431, 2017.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated March 10, 2020 from Andrea Antifaeff, Planner I.
  • Draft DVP 2020-02
  • DVP Application
  • MOTION FOR CONSIDERATION

    [EASC-MAR 2020] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-02 to vary the maximum allowable height from 12 metres to 13.8 metres and the number of storeys from 2 to 3 at 20942 Snowflake Crescent, Area C to permit the construction of a duplex, subject to the consideration of any comments or concerns raised by the public.

All/Weighted

  • Corporate report dated March 10, 2020 from Christina Vugteveen, Manager of Parks. 
  • MOTION FOR CONSIDERATION

    [RACS-MAR 2020] THAT the Fraser Valley Regional District Board enter into a 10 year Partnership Agreement with Recreation Sites and Trails BC for the continued operation and management of Elk-Thurston Regional Trail, Mt. Cheam Trail, and Harrison Recreation Site (East Sector Lands Regional Park).

FOR INFORMATION ONLY

  • Report dated March 18, 2020 from Jennifer Kinneman, Acting Chief Administrative Officer;
  • Provincial response articles titled "4 key ways Local Governments and First Nations can prepared for novel coronavirus COVID-2019"; and
  • "Coronavirus Disease (COVID-19): Resources for BC Public Agencies. 

FOR INFORMATION ONLY

  • Corporate report dated March 10, 2020 from Jamie Benton, Environmental Services Coordinator. 

All/Unweighted

  • Corporate report dated March 10, 2020 from Christina Vugteveen, Manager of Parks. 
  • MOTION FOR CONSIDERATION

    [RACS-MAR 2020] THAT the Fraser Valley Regional District Board remove overnight gatehouse coverage from Dewdney Regional Park to assist in maintaining the cost effectiveness of this service.

All/Unweighted

  • Corporate report dated March 10, 2020 from Alison Stewart, Manager of Strategic Planning; 
  • Provincial 2020 Budget and Fiscal Plan, p. 45-46; 
  • Vancouver Sun article titled "B.C. Budget 2020: Transportation and land-use plan coming for Fraser Valley"; 
  • Daily Hive article titled "BC government planning commuter rails from Metro Vancouver to Fraser Valley". 
  • MOTION FOR CONSIDERATION

    [RACS-MAR 2020] THAT the Fraser Valley Regional District Board by letter, under the signature of the Chair, request that the Ministry of Transportation and Infrastructure and Ministry of Municipal Affairs and Housing (responsible for TransLink) provide more information about the proposed “Fraser Valley Integrated Transportation and Land Use Plan”;

    THAT the letter reiterate the Board’s position that the Province must expedite the widening of Highway 1 to support HOV/bus lanes as a means of improving the viability of transit, improving public safety and supporting the broader Fraser Valley and provincial economy;

    AND THAT the Province work in collaboration with the Fraser Valley Regional District and member municipalities to ensure that Fraser Valley interests and requirements are fully reflected in the plan.

FOR INFORMATION ONLY

  • Presentation by Robin Beukens, Planner II
  • Corporate report dated March 10, 2020 from Robin Beukens, Planner II; 
  • Appendix 1 - RGS Schedule; 
  • Appendix 2 - IAC Terms of Reference.

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 10.1.1 to 10.1.6 be endorsed:

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,500 to the District of Hope Ratepayers’ Association, funded from the 2020 Electoral Area “B” grant-in-aid budget, to help purchase items for their annual Lego Expo.

Reference item 6.2 of March 10, 2020 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Hope Mountain Black Bear Committee, funded from the 2020 Electoral Area “B” grant-in-aid budget, to help cover costs related with travel and printed materials for schools and events.

Reference item 6.3 of March 10, 2020 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $12,500 to the Sunshine Valley Ratepayers Association, funded from the 2020 Electoral Area “B” grant-in-aid budget, to help offset the costs of equipment rental for river cleanup, community garden beds, Canada Day entertainment items, Winterfest, a First Nations drum workshop and Heritage Project Phase 1.

Reference item 6.4 of March 10, 2020 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,100 to the Chilliwack Vedder River Cleanup Society, funded from the 2020 Electoral Area “E” grant-in-aid budget to help offset the costs associated with hosting the Chilliwack Vedder River cleanups on April 4 and September 27 of 2020.

Reference item 6.5 of March 10, 2020 EASC Agenda.

THAT the Fraser Valley Regional District Board endorse the application received February 12, 2020 for temporary changes to the liquor licence for the Sasquatch Inn Ltd (46001 Lougheed Highway, Electoral Area C) with the following comments:

The Board has no objection to the planned events and requested changes to the Liquor Licence, subject to the following items being addressed:

 

  1. Temporary provisions for vehicular parking to ensure the requirements identified in the current local Zoning for the property are being followed (one parking spot per three seats provided for patron use), as outlined in the Zoning Bylaw No. 100, 1979 for Electoral Area C.                         
  2. Temporary provisions for the existing facilities will be adequate for the proposed increased occupant loads pursuant to the Provincial Sewerage Regulation.

 

Reference item 7.4 of March 10, 2020 EASC Agenda.

 

THAT the Fraser Valley Regional District Board approve the Class II Special Event Licence No. 2020-01 for the second REVEL Race Series Chilliwack Marathon & Half Event to be held on Saturday July 25, 2020, subject to the receipt of all required documentation necessary to complete the application;

AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

AND FURTHER THAT the Fraser Valley Regional District Board authorize FVRD signatories to execute all legal instruments associated with the Special Event Licence No. 2020-01.

 

Reference item 7.5 of March 10, 2020 EASC Agenda.

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  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(g) of the Community Charter - litigation of potential litigation affecting the municipality;
    • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
    • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; and,
    • Section 90(2)(c) of the Community Charter - labour relations or other employee relations;
    • Section 90(2)(d) of the Community Charter - a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified under section 14 [Ombudsperson to notify authority] of that Act.

    R E C E S S

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  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of .March 18, 2020 be adjourned.

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