FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of July 23, 2019 be approved;

    AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

Update on BC Stone Sand and Gravel Association activities, opportunities and challenges.

Regarding Bylaw Offence Notice Enforcement Amendment Bylaw No. 1532, 2019 (refer Item 9.3)

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of June 25, 2019 be adopted.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT Special Minute dated July 16, 2019 with respect to the award of contract to Rocky Mountain Phoenix for the purchase of a 2020 Freightliner fire apparatus for Hemlock Volunteer Fire Department be adopted.

All/Unweighted

  • Corporate report dated July 9, 2019 from Louise Hinton, Bylaw Compliance and Enforcement Officer
  • Letter dated June 18, 2019 to Property Owner
  • Letter dated April 20, 2018 to Property Owner
  • Letter dated May 21, 2014 to Property Owner
  • Title Search - May 21, 2019
  • Property Information Map
  • Property Information Report
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the BC Building Code, at 43785 Ryall Road, Electoral Area C, Fraser Valley Regional District, British Columbia (Legally described as: Lot 139, Section 22 Township 24 New Westminster District Plan 32595 (PID: 006-746-063).

All/Unweighted

  • Corporate report dated July 9, 2019 from Margaret-Ann Thornton, Director of Planning and Development
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District Board appoint the Manager of Building Inspection as the Fraser Valley Regional District Chief Building Official/Chief Building Inspector effective immediately.

[ Items brought forward from Regional Indigenous Relations Committee Meeting of July 11, 2019 ]

All/Unweighted

  • Corporate report dated July 11, 2019 from Jessica Morrison, Policy Analyst - Indigenous Relations
  • Request Funding Support Letter
  • Truth and Reconciliation Call to Action Event
  • Day of Action held in Chilliwack for Truth and Reconciliation
  • MOTION FOR CONSIDERATION

    [RIRC-JULY 2019] THAT the Fraser Valley Regional District Board approve the request for funding to support the Truth and Reconciliation (TRC) Call to Action Day to be held at Chawathil First Nation on October 30, 2019, in the amount of $2,000, to match funds with the three other supporting agencies.

FOR INFORMATION ONLY

  • Corporate report dated July 11, 2019 from Jessica Morrison, Policy Analyst - Indigenous Relations
  • News Release - Final Report
  • Executive Summary - June 2019

No Items.

9.

Motion No. 1: All/Weighted

Motion No. 2: First Reading - Rescind Third Reading/All Weighted

Motion No. 3: Give new Third Reading - All/Weighted

Motion No. 4: Adoption - All/Weighted (2/3 Majority)

  • Corporate report dated July 23, 2019 from Mike Veenbaas, Director of Financial Services
  • Draft Bylaw No. 1528, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-JULY 2019] THAT the Committee direct Staff to adjust the Board Director – Electoral Area, EASC Chair and EASC Vice Chair add-ons so that the total remuneration received by an Electoral Area Director is given wage parity with the net “take home” pay received in 2018;

    AND THAT the increase to the electoral area add-ons be funded through the Electoral Area Administration Budget 102.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board rescind 3rd reading of the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: THAT the Fraser Valley Regional District Board consider giving a new 3rd reading of the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Directors Remuneration Bylaw No. 1528, 2019.

Adoption- All/Unweighted

  • Corporate report dated June 11, 2019 from Katarina Duke, Engineering & Community Services Technologist - background information
  • Draft Bylaw No. 1519, 2019

 

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1519, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated July 9, 2019 from Pam Loat, Legislative Coordinator
  • Draft Bylaw No. 1532, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS/EASC-JULY 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1532, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS/EASC-JULY 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1532, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [RACS/EASC-JULY 2019] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Bylaw Offence Notice Enforcement Amendment Bylaw No. 1532, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

  • Corporate report dated July 23, 2019 from Stacey Barker, Director of Regional Services
  • Draft Bylaw No. 1534, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area Animal Control Service Area Amendment Bylaw No. 1534, 2019 so as to provide animal control services related to dangerous and aggressive dogs within Electoral Area F.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area Animal Control Service Area Amendment Bylaw No. 1534, 2019 so as to provide animal control services related to dangerous and aggressive dogs within Electoral Area F.

10.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated July 9, 2019 from Julie Mundy, Planning Technician
  • DVP Application
  • Draft DVP 2019-18
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District issue Development Variance Permit 2019-18 to reduce the highway setback requirement from 6 metres to 4.5 metres on the west side of the lot, and from 6 metres to 3 metres on the south side of the lot, to facilitate the construction of a single family dwelling at 20910 Snowflake Place, subject to consideration of any comments or concerns raised by the public.

EAs/Unweighted

  • Corporate report dated July 9, 2019 from Andrea Antifaeff, Planner I
  • DVP Application 2019-19
  • Applicants email dated June 28, 2019
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District Board refer Development Variance Permit 2019-19 for the property located at 19 Lakeshore Drive, Cultus Lake Park - Area H back to FVRD staff and to the Cultus Lake Advisory Planning Commission for further consideration.

EAs/Unweighted

  • Corporate report dated July 9, 2019 from Julie Mundy, Planning Technician
  • DVP Application
  • Draft DVP 2019-20
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District issue Development Variance Permit 2019-20 to reduce the separation requirement between mobile homes from 20 feet (6.1 metres) to 19.5 feet (5.9 metres), between user site 40 and 41 at 52324 Yale Road, subject to the consideration of any comments or concerns raised by the public.

    AND THAT Development Variance Permit 1992-13 be amended to permit site #40 to be used for a double wide mobile home.

EAs/Unweighted

  • Corporate report dated July 9, 2019 from Julie Mundy, Planning Technician
  • Draft DVP 2019-21
  • DVP Application 
  • MOTION FOR CONSIDERATION

    [EASC-JULY 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-21 for 36072 Shore Road, Electoral Area G, to reduce the rear and exterior lot line setbacks from 6.0 metres to 0.0 metres to authorize a portion of the existing residential decks and to increase the allowable site coverage from 30% to 36% to facilitate the construction of a detached garage, subject to consideration of any comments or concerns raised by the public.

All/Weighted

  • Corporate report dated July 23, 2019 from Dave Roblin, Manager of Operations
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Xylem Canada to provide the Submersible Pump equipment for Cultus Lake North Wastewater Treatment Plant for the sum of $253,751.30 plus taxes.

All/Weighted

  • Corporate report dated July 23, 2019 from Carolynn Lane, Engineering and Community Services Technologist
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District authorize its signatories to execute a contract with JJM Construction Ltd. to close the Boston Bar Landfill.

All/Unweighted

  • Corporate report dated July 9, 2019 from Micha Gutmanis, Environmental Services Coordinator
  • Climate Action Revenue Incentive Public Report for 2018
  • MOTION FOR CONSIDERATION

    [RACS-JULY 2019] THAT the Fraser Valley Regional District Board accept the 2018 Climate Action Revenue Incentive Report for the Fraser Valley Regional District;

    AND THAT the Fraser Valley Regional District Board direct staff to report back with a recommendation for specifically allocating the accumulated annual carbon tax refunds towards a cost-effective efficiency upgrade project(s) that will offer significant carbon footprint reductions to the FVRD buildings and/or operations.

All/Unweighted

  • Corporate report dated July 9, 2019 from Alison Stewart, Manager of Strategic Planning
  • June 12, 2019 TransLink staff Interurban Passenger Rail report 
  • June 25, 2019 email to FVRD regarding Transport 2050 public engagement sessions
  • June 11, 2019 materials provided by South Fraser Commuter Rail delegation
  • MOTION FOR CONSIDERATION

    [RACS-JULY 2019] THAT the Fraser Valley Regional District Board remain focused on its priority of strongly encouraging the province to expedite the widening of Highway 1 to support HOV/bus lanes as a means of improving the viability of transit, improving public safety and supporting the broader Fraser Valley economy;

    AND THAT the Fraser Valley Regional District Board request that TransLink directly engage the Fraser Valley Regional District, member municipalities, BC Transit and the province on those aspects of the Transport 2050 Plan that consider inter-regional linkages and policies that may impact this Region.

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 13.1.1 to 13.1.3 be endorsed:

     

THAT the Fraser Valley Regional District Board expand the scope of its Trail Network Group to a regional scale to ensure representation from organizations involved in the maintenance and/or management of trails within the entire geographic area.

Reference item 7.4.1 of July 9, 2019 RACS Agenda.

THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Farmers Institute (community hall) in the amount of $5,000 to be funded from the 2019 Electoral Area “F” grant-in-aid budget to assist with the costs of completing the expanded covered area, including wiring for lighting and paint for the interior of the building.

Reference item 7.2 of July 9, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board approve the Class 1 Special Event Licence No. 2019-03 for the 17th Annual Around the Lake Trail Race to be held on October 19, 2019, at Cultus Lake, in Electoral Area H, subject to the receipt of all required documentation necessary to complete the application;

AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

AND FURTHER THAT the Fraser Valley Regional District Board authorize FVRD signatories to execute all legal instruments associated with the Special Event Licence No. 2019-03.

Reference item 9.8 of July 9, 2019 EASC Agenda.

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 13.2.1 and 13.2.2 be endorsed.

THAT the application for subdivision (boundary adjustment) within the Agricultural Land Reserve for the property located at 11180 Popkum Road North and PID 024-762-091, Electoral Area “D” be forwarded to the Agricultural Land Commission for consideration;

AND FURTHER THAT the Agricultural Land Commission consider the staff report dated July 9, 2019 under file number 3015-20 2019-06.

Reference item 9.5 of July 9, 2019 EASC Agenda.

THAT the application for non-adhering residential use (employee residence) within the Agricultural Land Reserve for the property located at 41379 Nicomen Island Trunk Road, Electoral Area “G” be forwarded to the Agricultural Land Commission for consideration;

AND FURTHER THAT the Agricultural Land Commission consider the staff report dated July 9, 2019 under file number 3015-20 2019-07 and the attached Secondary Dwellings in the Electoral Areas policy.

Reference item 9.6 of July 9, 2019 EASC Agenda.

Areas A, B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda item 13.3.1 be endorsed:

THAT the Recreation, Culture and Airpark Services Commission direct staff to work in collaboration with other community partners and participate in the Community Better Challenge in 2020.

Reference item 3.3 of July 16, 2019 RCASC Agenda.

Areas B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda item 13.4.1 be endorsed.

THAT the Recreation, Culture and Airpark Services Commission approve complimentary admission to the Dan Sharrers Aquatic Centre to participants of the Terry Fox Run at the conclusion of the event on Sunday, September 15, 2019;

AND THAT the swimming pool open one hour early to accommodate participants at the conclusion of the run.

Reference item 4.1 of July 16, 2019 RCASC Agenda.

Motion No. 1: EAS/Unweighted

Motion No. 2: All/Unweighted

  • Corporate report dated July 9, 2019 from Graham Daneluz, Deputy Director of Planning and Development
  • Consultant Report
  • Draft Bylaw No. 1533, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-JULY 2019] THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1533, 2019;

    THAT Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1533, 2019 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Bylaw No. 1533, 2019 to Director Taryn Dixon, or her Alternate in her absence;

    THAT Director Dixon, or her Alternate in her absence, preside over and Chair the Public Hearing with respect to proposed Bylaw 1533, 2019;

    AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw 1533, 2019 in accordance with the Local Government Act;

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-JULY 2019] THAT in accordance with Section 475 of the Local Government Act, the Fraser Valley Regional District Board adopt the consultation strategy for proposed Bylaw 1533, 2019 as outlined in the Consultant Report included in the Corporate Report dated July 9, 2019;

    AND FINALLY THAT the Fraser Valley Regional District Board consider that Official Community Plan Amendment Bylaw No. 1533, 2019 is consistent with the FVRD financial plan and FVRD waste management plan.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
    • Section 90(1)(e) of the Community Charter - the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;
    • Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting the regional district;
    • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision  of a regional district service that are at their preliminary stages and that, in the view of the Board, could reasonably be expected to harm the interests of the regional district if they were held in public; and
    • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

    R E C E S S

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of July 23, 3029 be adjourned.

No Item Selected