FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

OPEN MEETING AGENDA

Meeting #:
Date:	Tuesday, May 08, 2018
Time:	1:30 P.m. - 3:30 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of May 8, 2018 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

SHOW CAUSE HEARING

3.1

Contraventions of Building Bylaw No. 1188 and OCP No. 1115 at 50985 Winona Road, EA E, FVRD, BC (legally described as Lot 88 Section 33 Township 1 Range 29 West of the Sixth Meridian New Westminster District Plan 30071; PID 006-487-181)

• Presentation by Staff
• Corporate report dated May 8, 2018 from Adriana Snashall, Bylaw Compliance and Enforcement Officer
• Letter dated April 20, 2018 to Property Owners

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the Fraser Valley Regional District Official Community Plan for Electoral Area E Bylaw No. 1115, 2011 at 50985 Winona Road, Electoral Area E, Fraser Valley Regional District, British Columbia (legally described as Lot 88 Section 33 Township 1 Range 29 West of the Sixth Meridian New Westminster District Plan 30071; Parcel Identifier 006-487-181).

4.

MINUTES/MATTERS ARISING

4.1

Minutes of the Electoral Area Services Committee Meeting - April 10, 2018

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of April 10, 2018 be adopted.

5.

CORPORATE ADMINISTRATION

5.1

UBCM Resolutions

• Verbal Update by Paul Gipps, CAO

6.

FINANCE

6.1

Grant-In-Aid Request – 1st Hope Scouting, Electoral Area “B”

• Corporate report dated May 8, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application -1st Hope Scouting

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to 1^st Hope Scouting, funded from the 2018 Electoral Area “B” grant-in-aid budget to help offset the costs associated with purchasing a used trailer to transport utility gear for events and excursions.

6.2

Grant-In-Aid Request – Royal Canadian Legion Branch 228, Electoral Area “B”

• Corporate report dated May 8, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Royal Canadian Legion Branch 228

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,000 to the Royal Canadian Legion Branch 228, funded from the 2018 Electoral Area “B” grant-in-aid budget to help offset the costs associated with the completion of their lighting project.

6.3

Grant-In-Aid Request – District of Hope Ratepayers Association, Electoral Area “B”

• Corporate report dated May 8, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - District of Hope Ratepayers Association

• THAT the Electoral Area Services Committee provide direction to Staff regarding the grant-in-aid request from the District of Hope Ratepayers Association to fund a video camera with the intention of recording Hope Council and other community group meetings.

6.4

Grant-In-Aid Request – Chilliwack Community Arts Council, Electoral Area “E”

• Corporate report dated May 5, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Chilliwack Community Arts Council

• THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $850 to the Chilliwack Community Arts Council with the grant being funded from the 2018 Electoral Area “E” grant-in-aid budget and being used to help offset the cost of a local contractor to fire the clay pots for the “Raku In The Valley” event, as well as permitting costs for park rentals.

6.5

Grant-In-Aid Request – Deroche Farmers Market, Electoral Areas “C” and “G”

• Corporate report dated May 8, 2018 from Kristy Hodson, Manager of Financial Operations
• GIA Application - Deroche Farmers Market

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Deroche Farmers Market Society in the amount of $2,500, to be funded from the 2018 Electoral Area "C" grant-in-aid budget in the amount of $1,500 and the 2018 Electoral Area "G" grant-in-aid budget in the amount of $1,000 to help offset the costs associated with advertising, tent repairs, acquiring new signage, new tables and chairs for the market.

7.

ENGINEERING & UTILITIES

7.1

Building Covenant for Stonewood Place Subdivision (Thompson Road, Electoral Area "D")

• Corporate report dated May 8, 2018 from Sterling Chan, Manager of Engineering and Infrastructure

• THAT, in accordance with Covenants CA6199207 and CA5744615, the Fraser Valley Regional District Board authorize staff to issue up to a maximum of ten (10) additional building permits for new single family homes between subdivision files 3320-20-2016-04061 and 3320-20-2015-04298.

8.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

8.1

Application for Development Variance Permit 2018-09 to vary the front lot line setback requirement for a Single Family Dwelling at 50912 Winona Road, Electoral Area E

• Corporate report dated May 8, 2018 from Dawn Smith, Planner II
• Corporate report dated March 13 from Melissa Geddert, Planning Technician, 2018 (March EASC)
• DVP Application
• Draft DVP 2018-09
• Email dated April 23, 2018 from Applicant

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-09 for property located at 50912 Winona Road, Electoral Area E, to vary the front lot line setback requirement from 4.6 meters to 2.16 metres, clear to sky, to allow for a covered entry roof overhang.

8.2

Application for Development Variance Permit 2018-10 for 3655 Vance Road, Electoral Area "H"

• Corporate report dated May 8, 2018 from Graham Daneluz, Deputy Director of Planning & Development
• DVP Application
• Draft DVP 2018-10
• Appendix 1 - Corporate report dated March 13, 2018 (March EASC)
• Appendix 2 - Public Submissions
• Appendix 3 - Additional Comments

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options respecting the application for Development Variance Permit 2018-10:

  OPTION 1 (Issue)

  THAT the FVRD Board issue Development Variance Permit 2018-10 to reduce the rear setback for 3655 Vance Road, Electoral Area H from 6 metres to 3 metres to facilitate construction of a single family dwelling, or

  OPTION 2 (Refuse)

  THAT the FVRD Board refuse the application for Development Variance Permit 2018-10 for 3655 Vance Road, Electoral Area H.

8.3

Application for Development Variance Permit 2018-16 to vary the height requirement for a proposed meeting hall at 10789 North Deroche Road, Electoral Area "G"

• Corporate report dated May 8, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-16

• THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-16 for property located at 10789 North Deroche Road, EA G to increase the maximum permitted height of a building from 11.0 metres to 12.0 metres, subject to consideration of any comments or concerns raised by the public.

8.4

Application for Development Variance Permit 2018-18 to vary front and rear setbacks for the placement of a Park Model Trailer at 14-14600 Morris Valley Road, Area “C”

• Corporate report dated May 8, 2018 from Graham Daneluz, Deputy Director of Planning & Development
• DVP Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board refuse Development Variance Permit 2018-18.

8.5

Application for Development Variance Permit 2018-19 to vary the setback requirement between buildings (washroom building/picnic shelter and bunk house) for the property located at 3-61855 Lougheed Highway, Electoral Area "B"

• Corporate report dated May 8, 2018 from Andrea Antifaeff, Planning Technician
• DVP Application
• Draft DVP 2018-19

• THAT the Fraser Valley Regional District issue Development Variance Permit 2018-19 for the property located at 3-61855 Lougheed Highway to vary the setback requirement between buildings (washroom building/picnic shelter and bunkhouse) from 12.07 metres to 4.0 metres, subject to consideration of any comments or concerns raised by the public.

9.

ELECTORAL AREA EMERGENCY SERVICES

No Items.

10.

ADDENDA ITEMS/LATE ITEMS

11.

ITEMS FOR INFORMATION AND CORRESPONDENCE

11.1

Letter dated April 25, 2018 from District of Kent to Hon. Premier Horgan and Hon. Popham, Minister of Agriculture regarding 'Cannabis Production Facilities on Agricultural Land Reserve lands'.

12.

REPORTS BY STAFF

13.

REPORTS BY ELECTORAL AREA DIRECTORS

14.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

15.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of May 8, 2018 be adjourned.