FRASER VALLEY REGIONAL DISTRICT

 

ELECTORAL AREA SERVICES COMMITTEE

 

MERGED OPEN MEETING AGENDA AND ADDENDUM

Meeting #:
Date:	Tuesday, February 12, 2019
Time:	1:30 P.m. - 3:30 P.m.
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of February 12, 2019 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

3.

SHOW CAUSE HEARING(S)

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

3.1

Building Bylaw and BC Building Code Contraventions at 31260 Mary Street, Electoral Area B, legally described as Lot 1 Section 14 Township 7 Range 26 West of the 6th Meridian Yale Division Yale District Plan KAP45931 PID 017-499-020.

• Presentation by Staff
• Corporate report dated February 12, 2019 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated January 18, 2019 to Property Owners
• Letter dated July 6, 2018 to Property Owners
• Title Search
• Property Information Map

• THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the BC Building Code, at 31260 Mary Street, Electoral Area B, Fraser Valley Regional District, British Columbia (legally described as Lot 1 Section 14 Township 7 Range 26 West of the 6th Meridian Yale Division Yale District Plan KAP45931). Parcel Identifier: 017-499-020.

3.2

Building Bylaw and BC Building Code Contraventions at 48752 Chilliwack Lake Road, Electoral Area E, FVRD, British Columbia (legally described as Lot 3 District Lot 500 Group 2 Section 34 Township 25 NW District Plan 34285) PID 006-990-291

• Presentation by Staff
• Corporate report dated February 12, 2019 from Louise Hinton, Bylaw Compliance and Enforcement Officer
• Letter dated January 21, 2019 to Property Owners
• Letter dated August 27, 2018 to Property Owners
• Title Search
• Property Information Map

• THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013, at 48752 Chilliwack Lake Road Electoral Area E, Fraser Valley Regional District, British Columbia (legally described as Lot 3 District Lot 500 Group 2 Section 34 Township 25 New Westminster District Plan 34285; and Parcel Identifier 006-990-291).

4.

DELEGATIONS AND PRESENTATIONS

4.1

Scott Hargrove, Nancy Gomerich, Heather Scoular and Nicole Glentworth - Fraser Valley Regional Library

Presentation regarding the benefits of being a Member of Fraser Valley Regional Library and FVRD library improvements.

5.

MINUTES/MATTERS ARISING

5.1

Draft Amended Minutes of the Electoral Area Services Committee - December 11, 2018

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Meeting of December 11, 2018, as amended, be adopted.

5.2

Draft Minutes of the Electoral Area Services Committee Meeting - January 9, 2019

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting of January 9, 2019 be adopted.

6.

CORPORATE ADMINISTRATION

6.1

Electoral Area Director Attendance at UBCM Annual Convention: Vancouver, BC: September 23 to 27, 2019

• Corporate report dated February 12, 2019 from Jaime Reilly, Manager of Corporate Administration

• THAT the Fraser Valley Regional District Board authorize Electoral Area Directors to attend the 2019 Union of British Columbia Municipalities Annual Convention to be held in Vancouver, BC between September 23 and 27, 2019,

  AND THAT registration fees, accommodations and travel costs be approved from Budget 102.

7.

FINANCE

7.1

EA Area Wide Services Proposed Financial Plans for 2019-2023

• Presentation by Staff
• Corporate report dated February 12, 2019 from Mike Veenbaas, Director of Financial Services
• Draft 2019-2023 Financial Plan - Electoral Area-Wide Services
• 2019 New Position Request - Emergency Management Specialist

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee direct Staff to include the presented EA Area Wide Services Financial Plans, along with feedback received by EASC, in the 2019-2023 Financial Plan Bylaw that the Regional Board will consider at its March 2019 meeting.

7.2

Impact of Municipal Officer’s Expense Allowance Exemption Elimination

FOR INFORMATION ONLY

• Corporate report dated February 12, 2019 from Mike Veenbaas, Director of Financial Services

7.3

Grant-In-Aid Summary Report - 2018

FOR INFORMATION ONLY

• Corporate report dated February 12, 2019 from Kristy Hodson, Manager of Financial Operations
• GIA Summary Report for 2018

8.

ENGINEERING & UTILITIES

No Items.

9.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

9.1

Non-Farm Use Application for a Cannabis Facility at 59710 Lougheed Hwy, Electoral Area “B”

• Corporate report dated February 12, 2019 from Graham Daneluz, Deputy Director of Planning and Development
• Non-Farm Use Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board forward the Non-Farm Use application for a cannabis production facility at 59710 Lougheed Highway, Electoral Area “B” to the Agricultural Land Commission with support subject to: 1) the two storey 25,000 square foot facility being located entirely within the portion of the parcel zoned Industrial (I-1); and 2) an offer and commitment from the landowner to register a covenant in favour of FVRD regarding outdoor lighting and odours controls as described in the Report dated 2019-02-12;

  AND THAT the Agricultural Land Commission refer the application to the Skawahlook and Chawathil First Nations prior to making a decision.

9.2

Application for Development Variance Permit 2019-01 to vary the maximum height requirement for a garage at 45703 Elizabeth Drive, Electoral Area "H"

• Corporate report dated February 12, 2019 from Julie Mundy, Planning Technician
• DVP Application
• Draft DVP 2019-01
• Petition in Support

• THAT the Fraser Valley Regional District issue Development Variance Permit 2019-01 to increase the maximum permitted height of an accessory building from 5.0 metres to 6.4 metres, for 45703 Elizabeth Drive in Electoral Area H, subject to consideration of any comment or concerns raised by the public.

9.3

Application for Development Variance Permit 2019-02 to vary the rear setback requirement for an accessory structure at 47052 Snowmist Place, Electoral Area "C"

• Corporate report dated February 12, 2019 from Julie Mundy, Planning Technician
• DVP Application
• Draft DVP 2019-02

• THAT the Fraser Valley Regional District issue Development Variance Permit 2019-02 to vary the rear setback for an accessory building at 47502 Snowmist Place in Electoral Area C from 5.0 metres to1.5 metres, subject to consideration of any comments or concerns raised by the public.

9.4

Comprehensive Zoning Bylaw Consolidation for the Electoral Areas

FOR INFORMATION ONLY

• Corporate report dated February 12, 2019 from Margaret-Ann Thornton, Director of Planning and Development

9.5

Development Permits Issued in 2018 by the Director of Planning & Development

FOR INFORMATION ONLY

• Corporate report dated February 12, 2019 from Andrea Antifaeff, Planner I and Margaret-Ann Thornton, Director of Planning and Development

9.6

Electoral Area Planning and Development: 2018 Year End Report

FOR INFORMATION ONLY

• Corporate report dated February 12, 2019 from Andrea Antifaeff, Planner I and Margaret-Ann Thornton, Director of Planning and Development

10.

ELECTORAL AREA EMERGENCY SERVICES

10.1

Fraser River Flood Risk Assessment, Mapping and Mitigation Planning - Community Emergency Preparedness Fund (CEPF) Application

• Corporate report dated February 12, 2019 from Tareq Islam, Director of Engineering and Community Services

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to submit a grant application under the Community Emergency Preparedness Fund (CEPF) administered by the Union of BC Municipalities (UBCM) for the Fraser River Flood Risk Assessment, Mapping & Mitigation Planning project.

11.

OTHER MATTERS

11.1

Community Living BC Client Management Process and Protocols

• Corporate report dated February 12, 2019 from Paul Gipps, Chief Administrative Officer

• THAT the Electoral Area Services Committee formally request Community Living BC participate in a discussion with EASC about their process and protocols for the care and management of clients in their care.

12.

ADDENDA ITEMS/LATE ITEMS

12.1

Building Covenant for Stonewood Place Subdivision (Thompson Road), Electoral Area D

• Corporate report dated February 12, 2019 from David Bennett, Planner II

• MOTION FOR CONSIDERATION

  THAT, in accordance with Covenants CA6199207 and CA5744615, the Fraser Valley Regional District Board authorize staff to issue additional building permits for new single family homes between subdivision files 3320-20-2016-04061 and 3320-20-2015-04298 to support the operation of the Waste Water Treatment Plant at 9980 Llanberis Way.  The total number of additional building permits to be issued shall be determined by the Director of Engineering and Community Services.

   

13.

REPORTS BY STAFF

14.

REPORTS BY ELECTORAL AREA DIRECTORS

15.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

16.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the Committee, could reasonably be expected to harm the interests of the regional district if they were held in public; and
  • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both, or between the provincial government or the federal government or both and a third party.

                                           R E C E S S

17.

RECONVENE OPEN MEETING

18.

RISE AND REPORT OUT OF CLOSED MEETING

19.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of February 12, 2019 be adjourned.