FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:	Wednesday, December 19, 2018
Time:	( Immediately following the FVRHD Open Meeting )
Location:	FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of December 19, 2018 be approved;

  AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

3.

DELEGATIONS AND PRESENTATIONS

None

4.

BOARD MINUTES & MATTERS ARISING

4.1

Inaugural Board Meeting - November 27, 2018

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Inaugural Board Meeting of the Fraser Valley Regional District Board of November 27, 2018  be adopted.

   

5.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1

Draft Recreation, Culture & Airpark Services Commission - November 22, 2018

6.

CORPORATE ADMINISTRATION

6.1

2019 FVRD Board and Committee Meeting Schedule

All/Unweighted

• Corporate report dated December 11, 2018 from Jaime Reilly, Manager of Corporate Administration
• 2019 FVRD Board and Committee Meeting Schedule

• MOTION FOR CONSIDERATION

  [RACS//EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider approval of the draft 2019 Board and Committee Schedule.

7.

FINANCE

No Items.

8.

BYLAWS

8.1

FVRD Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 - 38447 Bell Road, Electoral Area ‘G’ to facilitate a 2.0 ha (5 acre) truck parking and storage yard

EAs/Unweighted

• Corporate report dated December 19, 2018 from David Bennett, Planner II
• Draft Bylaw 1487, 2018
• Corporate report dated September 5, 2018 from David Bennett, Planner II - background information
• Public Hearing Report dated November 29, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options for Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 as outlined in the corporate report dated December 19, 2018:

  OPTION 1  2 & 3^rd reading

  THAT proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 be given second and third reading.

  OPTION 2  Refer to EASC

  THAT proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018 be referred to the Electoral Area Services Committee for further consideration. 

  OPTION 3  Defer

  THAT a decision with respect to the proposed Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018  be deferred to the next regular meeting of the Fraser Valley Regional District Board [or other date]; or

  OPTION 4  Refuse

  THAT Fraser Valley Regional District Official Community Plan for Electoral Area G Amendment Bylaw No. 1487, 2018  not be given any further readings and that the application be refused.

   

8.2

FVRD Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 - 38447 Bell Road, Electoral Area G to facilitate a 2.0 ha (5 acre) truck parking and storage yard

EAs/Unweighted

• Refer to documentation in item 8.1
• Draft Bylaw No. 1488, 2018

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider the following options for Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 as outlined in the corporate report dated December 19, 2018:

  OPTION 1  2 & 3^rd reading 

  THAT proposed Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 be given second and third reading.

  OPTION 2  Refer to EASC

  THAT proposed Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 be referred to the Electoral Area Services Committee for further consideration.

  OPTION 3  Defer

  THAT a decision with respect to the proposed Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 be deferred to the next regular meeting of the Fraser Valley Regional District Board [or other date]; or

  OPTION 4  Refuse

  THAT Fraser Valley Regional District Electoral Area G Zoning Amendment Bylaw No. 1488, 2018 not be given any further readings and that the application be refused.

8.3

FVRD Popkum-Bridal Falls Community Plan Bylaw No. 1501, 2018, Electoral Area "D"

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

• Corporate report dated December 11, 2018 from Dawn Smith, Planner II
• Draft Bylaw No. 1501, 2018

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Official Community Plan for Popkum–Bridal Falls Bylaw No. 1501, 2018.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board authorize community engagement as outlined in the report dated December 11, 2018 to provide feedback on the draft Official Community Plan Bylaw No. 1501, 2018;

  AND THAT draft Fraser Valley Regional District Official Community Plan for Popkum–Bridal Falls Bylaw No. 1501, 2018 be referred to various agencies for comment.

8.4

FVRD Bylaw No. 1502, 2018 - Rezoning application for 10304 Agassiz-Rosedale Highway, Electoral Area “D” to facilitate a proposed four (4) lot suburban residential subdivision

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

Motion No. 3: All/Weighted

• Corporate report dated December 11, 2018 from David Bennett, Planner II
• Draft Bylaw 1502, 2018
• Application

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018 for the purpose of rezoning 10304 Agassiz-Rosedale Hwy (Highway 9) to facilitate a four (4) lot suburban residential subdivision.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018 to Director Dickey or, in his absence, the Alternate Director for Area D;

  THAT Director Dickey or his alternate preside over and chair the Public Hearing with respect to proposed Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018;

  AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018 in accordance with the Local Government Act;

  AND FURTHER THAT in the absence of both Director Dickey and his alternate at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and chair the Public Hearing regarding this matter;

• MOTION FOR CONSIDERATION

  MOTION NO. 3: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Electoral Area D Zoning Amendment Bylaw No. 1502, 2018.

8.5

FVRD Hatzic East Water System Loan Authorization Bylaw No. 1505, 2019 – Electoral Area "G"

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

• Corporate report dated December 11, 2018 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1505, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 20018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hatzic East Water System Loan Authorization Bylaw No. 1505, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 20018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hatzic East Water System Loan Authorization Bylaw No. 1505, 2019.

8.6

FVRD Canyon Alpine Water System Loan Authorization Bylaw No. 1507, 2019 – Electoral Area "A"

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

• Corporate report dated December 11, 2018 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1507, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Canyon Alpine Water System Loan Authorization Bylaw No. 1507, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Canyon Alpine Water System Loan Authorization Bylaw No. 1507, 2019.

8.7

FVRD Dogwood Water System Capital Construction Loan Authorization Bylaw No. 1509, 2019 – Electoral Area "B"

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

• Corporate report dated December 11, 2018 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1509, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Dogwood Water System Capital Construction Loan Authorization Bylaw No. 1509, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Dogwood Water System Capital Construction Loan Authorization Bylaw No. 1509, 2019.

8.8

FVRD Electoral Area "D" Water System Capital Construction Loan Authorization Bylaw No. 1511, 2019

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second and Third Reading - All/Weighted

• Corporate report dated December 11, 2018 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1511, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area D Water System Capital Construction Loan Authorization Bylaw No. 1511, 2018.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area D Water System Capital Construction Loan Authorization Bylaw No. 1511, 2018.

8.9

FVRD Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1512, 2019, Area "F"

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

• Corporate report dated December 11, 2018 from Katarina Duke, Engineering and Community Services Technologist
• Draft Bylaw No. 1512, 2019

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1512, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Service Area Amendment Bylaw No. 1512, 2019.

8.10

FVRD Hatzic Prairie Water System Capital Construction Service Area Amendment Bylaw No. 1513, 2019, Electoral Area "F"

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second and Third Reading - All/Unweighted

• Refer to report in 8.9
• Draft Bylaw No. 1513, 2018

• MOTION FOR CONSIDERATION

  MOTION NO. 1: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water System Capital Construction Service Area Amendment Bylaw No. 1513, 2019.

• MOTION FOR CONSIDERATION

  MOTION NO. 2: [EASC-DEC 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water System Capital Construction Service Area Amendment Bylaw No. 1513, 2019.

9.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

9.1

Application for Development Variance Permit 2018-32 to reduce the flanking street setback to permit the addition to a mobile home at 10435 Rutley Road, Electoral Area "D"

EAs/Unweighted

• Corporate report dated December 11, 2018 from Andrea Antifaeff, Planner 1
• DVP Application
• Draft DVP 2018-32

• MOTION FOR CONSIDERATION

  [EASC-DEC 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-32 to reduce the flanking street setback from 25 feet (7.6 metres) to 7.9 feet (2.4 metres), to the foundation and 6.9 feet (2.1 metres) to the eave, to facilitate an addition to a mobile home at 10435 Rutley Road, Area "D", subject to consideration of any comments or concerns raised by the public;

  AND THAT Development Variance Permit 2018-32 replace and supersede Development Variance Permit 2018-20 and Development Variance Permit 2017-12 and that both Development Variance Permits be cancelled and removed from title.

9.2

Application for Development Variance Permit 2018-33 to reduce the interior side lot line setback to permit the construction of a dairy barn at Catherwood Road, Electoral Area "G"

EAs/Unweighted

• Corporate report dated December 11, 2018 from Julie Mundy, Planning Technician
• DVP Application
• Draft DVP 2018-33

• MOTION FOR CONSIDERATION

  [EASC-DEC 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-33 for the property at 9518 Catherwood Road, Electoral Area "G", to reduce the interior side lot line setback from 30.0 metres (98.4 feet) to 9.0 metres (29.5 feet), measured clear to sky, to facilitate the construction of a cattle barn, subject to consideration of any comments or concerns raised by the public.

  AND THAT Development Variance Permit 2018-33 replace and supersede Development Variance Permit 2018-25 and that Development Variance Permit 2018-25 be removed from title.

10.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

10.1

Dan Sharrers Aquatic Centre Lease Agreement

All/Weighted

• Corporate report dated December 19, 2018 from Paul Gipps, CAO
• DSAC Lease Agreement dated January 1, 2009
• DSAC Modification of Lease Agreement dated January 1, 2014

• MOTION FOR CONSIDERATION

  [RCASC-NOV 2018] THAT the Recreation, Culture and Airpark Services Commission consider a one year extension of the Dan Sharrers Aquatic Centre Lease Agreement with the District of Hope;

  AND THAT staff be directed to draft a Modification of Lease Agreement for the consideration of the Fraser Valley Regional District Board.

10.2

Sunshine Valley Transfer Station Operation and Waste Collection 2018 RFP Results

All/Weighted

• Corporate report dated December 19, 2018 from Carolynn Lane, Engineering and Community Services Technologist and Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a Services Agreement with Two Crows Refuse for two years for the provision of residential garbage, recycling and yard waste collection at the Sunshine Valley Transfer Station as well as the operations and maintenance of the site at an annual cost of $110,000 plus GST.

11.

OTHER MATTERS

11.1

Grant application for a Community Wildfire Protection Plan

All/Unweighted

• Corporate report dated December 19, 2018 from Reg Dyck, Manager of Electoral Area Emergency Services

• THAT the Fraser Valley Regional District Board endorse a grant application of $90,000.00 under UBCM’s Community Resiliency Investment program to create a Community Wildfire Protection Plan for the FVRD Electoral Areas

11.2

Municipal Regional District Tax

• Verbal update by Paul Gipps, CAO
• Sample letter of support

11.3

Grant Application to Northern Development Initiative Trust

All/Unweighted

• Corporate report dated December 11, 2018 from Barry Penner, Electoral Area Special Projects
• RIS FVRD Draft Proposal

• MOTION FOR CONSIDERATION

  [EASC-DEC 2018] THAT the Fraser Valley Regional District Board authorize an application to Northern Development Initiative Trust for a grant of up to $15,000 (75%) and up to $5,000 (25%) from the Electoral Area Services toward the cost of completing a Connectivity Infrastructure Strategy for improving internet and cell phone service in the Electoral Areas of the FVRD;

  AND THAT the Fraser Valley Regional District Board authorize staff to engage Research ICT Solutions to assist in seeking the grant.

11.4

Canadian Infrastructure Program BC and Northern and Rural Committees Infrastructure

All/Unweighted

• Corporate report dated December 11, 2018 from Paul Gipps, Chief Administrative Officer

• MOTION FOR CONSIDERATION

  [EASC-DEC 2018] THAT the Electoral Area Services Committee recommend that the FVRD Board authorize a grant application in the amount of up to $1.6 million to the Investing in Canadian Infrastructure Program BC and Northern Rural Committees Infrastructure to develop the Station House Project in Electoral Area A;

  AND THAT staff be authorized to enter into an ownership and partnering agreement with the Boston Bar North Bend Enhancement Society to manage and operate the Station House.

11.5

2018 Job Creation Partnership Program Summary for Experience the Fraser and Regional Parks

FOR INFORMATION ONLY

• Corporate report dated December 19, 2018 from David Urban, Manager of Outdoor Recreation Planning and Christina Vugteveen, Manager of Park Operations
• Presentation provided at Dec 11, 2018 RACS Meeting

12.

CONSENT AGENDA

12.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

 

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.1.1 to 12.1.4 be endorsed:

   

12.1.1

RACS-DEC 2018

THAT staff be directed to prepare a report for the Board's information at the January 23, 2019 Board meeting with respect to the proposed submission of an application to the B.C. Ministry of Environment Organics Infrastructure Program for a proposed Fraser Valley Organics Conversion Initiative.

Reference item 3.1 of December 11, 2018 RACS Agenda.

12.1.2

RACS-DEC 2018

THAT the Fraser Valley Regional District Board authorize the Board Chair and Chief Administrative Officer to attend the Regional District Chair and CAO Forum to be held in Victoria, BC on March 26 and 27, 2019;

AND THAT registration fees, accommodation and travel expenses be approved from the Regional Administration Budget 101.

Reference item 5.2 of December 11, 2018 RACS Agenda.

12.1.3

RACS-DEC 2018

THAT the Fraser Valley Regional District Board enter into an agreement with the BC Ministry of Environment and Climate Change Strategy, to work in partnership to use and promote the Love Food Hate Waste educational campaign to encourage food waste prevention.

Reference item 7.1.1 of December 11, 2018 RACS Agenda.

12.1.4

EASC-DEC 2018

THAT the Fraser Valley Regional District Board approve the Class III Special Event Licence No. 2019-01 for the REVEL Race Series Chilliwack Marathon & Half Event to be held on August 17, 2019, subject to the receipt of all required documentation necessary to complete the application;

AND THAT the Fraser Valley Regional District Board waive the requirement for a security fee;

AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the Special Event Licence No. 2018-01.

Reference item 11.5 of December 11, 2018 EASC Agenda.

12.2

CONSENT AGENDA - ELECTORAL AREAS

EAs/Unweighted

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.2.1 to 12.2.2 be endorsed:

   

12.2.1

EASC-DEC 2018

THAT the Fraser Valley Regional District Board forward the Non-Farm Use application for a cannabis production facility at 58551 Dent Road, Electoral Area “B” to the Agricultural Land Commission with support subject to an offer and commitment from the landowner to register a covenant in favour of FVRD regarding the use of the building, lighting, and odours as described in the Report dated 2018-12-11.

Reference item 6.1.1 of December 11, 2018 EASC Agenda.

12.2.2

EASC-DEC 2018

THAT the Fraser Valley Regional District Board authorize Electoral Area Directors to attend the 2019 Local Government Leadership Academy Elected Officials Seminar to be held in Richmond, BC between January 16 and 18, 2019;

AND THAT registration fees, accommodation and travel costs be approved from Budget 102, Electoral Area Administration.

Reference item 8.1 of December 11, 2018 EASC Agenda.

12.3

CONSENT AGENDA - ELECTORAL AREAS A, B AND HOPE

Areas A, B and Hope/Weighted​

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.3.1 to 12.3.10 be endorsed:

  ​

12.3.1

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Commission support the River Monsters Swim Club's consideration of hosting the Fraser Valley Regional Competition at the Hope & District Recreation Centre in August 2019;

AND THAT details be brought forward to a future meeting of the Recreation, Culture & Airpark Services Commission.

Reference item 3.1 of November 22, 2018 RCASC Agenda.

12.3.2

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission participate in the 2018 - 2019 School District 78 Scholarship Program;

AND THAT the scholarship funding available for Hope Secondary School and Boston Bar School be at $1000 per school;

AND FINALLY THAT a scholarship selection committee be formed consisting of two RCAS Commission members and one staff member to determine scholarship criteria, review applications and provide recommendations to the Recreation, Culture and Airpark Services Commission.

Reference item 6.1 of November 22, 2018 RCASC Agenda.

12.3.3

RCASC-NOV 2018

THAT the Bus for Education and Aboriginal Resources be located in the Recreation Centre parking lot once per week to offer free family programming.

Reference item 6.2 of November 22, 2018 RCASC Agenda.

12.3.4

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission authorize a grant in the amount of $101.50 to Hope Search and Rescue, funded from the community facility use grant program, for the purposes of renting the Flight Centre for up to two days in March 2019 to host a meeting;

AND THAT members of the Hope Search and Rescue be eligible for a 20% corporate pass rate.

Reference item 6.3 of November 22, 2018 RCASC Agenda.

12.3.5

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission authorize a grant in the amount of $571.50 to Hope Garden Club, funded from the community facility use grant program, for the purpose of renting the conference centre including projector and screen on March 6, 2019 for purposes of hosting a gardening event;

AND THAT advertising for the event be provided on the LED screen for two weeks prior to the event.

Reference item 6.4 of November 22, 2018 RCASC Agenda.

12.3.6

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission authorize a grant in the amount of $373.50 to Hope Secondary School, funded from the community facility use grant program, for the purposes of renting the conference centre and kitchen on May 9, 2019 to host a leadership conference.

Reference item 6.5 of November 22, 2018 RCASC Agenda.

12.3.7

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission authorize a grant in the amount of $285.50 to Hope Secondary School, funded from the community facility use grant program, for the purposes of renting the arena and mezzanine on May 2, 2019 to host a career fair local students.

Reference item 6.6 of November 22, 2018 RCASC Agenda.

12.3.8

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission adopt the 2019 RCASC Meeting Schedule.

Reference item 6.7 of November 22, 2018 RCASC Agenda.

12.3.9

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission approve the proposed floor plan and design for upgrades to the arena mezzanine;

AND THAT staff be directed to issue a Request for Proposal for the renovation of the mezzanine space.

Reference item 6.8 of November 22, 2018 RCASC Agenda.

12.3.10

RCASC-NOV 2018

THAT the Recreation, Culture and Airpark Services Commission authorize a grant in the amount of $484.00 to the South Coast Women's Hockey League, funded from the community facility use grant program, for the purposes of renting the mezzanine and conference centre on March 29-31, 2019.

Reference item of 6.11 of November 22, 2018 Agenda.

13.

ADDENDA ITEMS/LATE ITEMS

14.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

14.1

Corporate report dated December 11, 2018 from Environmental Services Coordinator regarding 'Energy Efficiency Study at Hope Recreation Centre' [Dec 2018 RACS].

15.

ITEMS FOR INFORMATION AND CORRESPONDENCE (15.1 to 15.4)

15.1

BC Assessment - December Media Campaign - Preview of the 2019 Assessment Roll.

15.2

Letter dated November 30, 2018 from Office of the Seniors Advocate of British Columbia offering congratulations to elected officials.

15.3

Squamish-Lillooet Regional District Update - October 2018

15.4

Thompson-Nicola Regional District Board Highlights - November 22, 2018

16.

REPORTS BY STAFF

17.

REPORTS BY BOARD DIRECTORS

18.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

19.

RESOLUTION TO CLOSE MEETING

All/Unweighted​

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations.

  R E C E S S

20.

RECONVENE OPEN MEETING

21.

RISE AND REPORT OUT OF CLOSED MEETING

22.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of December 19, 2018 be adjourned.