FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

MERGED OPEN MEETING AGENDA AND ADDENDA

 

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of January 24, 2018 be approved;

    AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

  • Presentation by Staff
  • Corporate report dated January 10, 2018 from Alison Stewart, Manager of Strategic Planning
  • Agricultural Economy in the Fraser Valley Regional District Snapshot

All/Unweighted

 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of December 20, 2017 be adopted.

     

  • Notice from LMLGA dated January 10, 2018
  • Deadline for receipt of Nominations - Friday, March 30, 2018
  • Notice from LMLGA dated January 10, 2018
  • Deadline for receipt of Resolutions - Friday, March 23, 2018

All/Unweighted

  • Corporate report dated January 24, 2018 from Jaime Schween, Manager of Corporate Administration
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize the Board Chair, Board Vice-Chair and Chief Administrative Officer to attend the 2018 LMLGA AGM and Conference to be held in Whistler, BC from May 9 to 11, 2018;

    AND THAT registration fees, accommodation and travel costs be approved from Budget 101.

EAs/Unweighted

  • Corporate report dated January 24, 2018 from Jaime Schween, Manager of Corporate Administration
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize Electoral Area Directors as designated to attend the 2018 LMLGA AGM and Conference to be held in Whistler, BC from May 9 to 11, 2018;

    AND THAT registration fees, accommodation and travel costs be approved from Budget 102.

All/Unweighted

  • Corporate report dated January 24, 2018 from Jaime Schween, Manager of Corporate Administration
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize the Board Chair, Board Vice-Chair and Chief Administrative Officer to attend the FCM Annual Conference and Trade Show to be held in Halifax, Nova Scotia from May 31 to June 3, 2018;

    AND THAT registration fees, accommodation and travel costs be approved from Budget 101.

EAs/Unweighted

  • Corporate report dated January 24, 2018 from Jaime Schween, Manager of Corporate Administration

 

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize Electoral Area Directors, as designated, to attend the FCM Annual Conference and Trade Show to be held in Halifax, Nova Scotia from May 31 to June 3, 2018;

    AND THAT registration fees, accommodation and travel costs be approved from Budget 102.

All/Unweighted

  • Corporate report dated January 24, 2018 from Paul Gipps, Chief Administrative Officer
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board appoint Jaime Schween as the Chief Election Officer for the purposes of the 2018 general local elections;

    AND THAT Pam Loat and Tina Mooney be appointed as Deputy Election Officers for the purposes of the 2018 general local elections.

All/Unweighted

  • Corporate report dated January 10, 2018 from Paul Gipps, Chief Administrative Officer
  • Proposed draft amended Travel and Other Expenses Policy
  • Travel and Other Expenses Policy as at September 29, 2015
  • MOTION FOR CONSIDERATION

    [RACS 2018-003] [EASC 2018-003] THAT the Fraser Valley Regional District Board adopt the amended draft Travel and Other Expenses Policy.

FOR INFORMATION ONLY

  • Corporate report dated January 24, 2018 from Paul Gipps, Chief Administrative Officer

All/Unweighted

  • Corporate report dated January 24, 2018 from Reg Dyck, Manager Electoral Area Emergency Services
  • THAT the Fraser Valley Regional District appoint Bruce Marshall as Fire Chief for Yale and District Volunteer Fire Department in accordance with the Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1198, 2013.

All/Unweighted

  • Corporate report dated January 24, 2018 from Reg Dyck, Manager Electoral Area Emergency Services
  • THAT the Fraser Valley Regional District Board appoint the following volunteer fire department recruit members in accordance with the Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1198, 2013.

    North Fraser VFD

    Evan Stevens

    Yale and District VFD

    Robert Giles

    Patricia Garner

    Alfonso Cuilla

    Kalwant Cuilla

No Items

All/Unweighted

  • Corporate report dated November 28, 2017 from Sterling Chan, Manager of Engineering & Infrastructure - background information
  • Draft Bylaw No. 1443, 2017
  • MOTION FOR CONSIDERATION

    That the Fraser Valley Regional District Board consider adopting the bylaw cited as Lake Errock Water Supply and Distribution System Service Area Amendment Bylaw No. 1443, 2017.

Adoption - All/Unweighted

  • Refer to report in item 8.1
  • Draft Bylaw No. 1444, 2017
  • Statutory Approval dated  December 29, 2017
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water System Capital Construction Service Area Establishment Bylaw No. 1444, 2017.

Adoption - All/Weighted

  • Refer to report in item 8.1
  • Draft Bylaw 1445, 2017
  • Statutory Approval dated December 29, 2017
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Lake Errock Water System Capital Construction Loan Authorization Bylaw No. 1445, 2017.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Corporate report dated January 24, 2018 from Sterling Chan, Manager of Engineering and Infrastructure
  • Draft Bylaw No. 1433, 2017
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving  first reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Local Service Area Amendment Bylaw No. 1433, 2017.

     

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water Supply and Distribution System Local Service Area Amendment Bylaw No. 1433, 2017.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Refer to report in item 8.4
  • Draft Bylaw No. 1434, 2017
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited Fraser Valley Regional District Hatzic Prarie Water System Capital Construction Service Area Establishment Bylaw No. 1434, 2017.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited Fraser Valley Regional District Hatzic Prarie Water System Capital Construction Service Area Establishment Bylaw No. 1434, 2017.

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second & Third Reading - All/Weighted

  • Refer to report in item 8.4
  • Draft Bylaw No. 1435, 2017
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited Fraser Valley Regional District Hatzic Prarie Water System Capital Construction Loan Authorization Bylaw No. 1435, 2017.

     

     

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited Fraser Valley Regional District Hatzic Prarie Water System Capital Construction Loan Authorization Bylaw No. 1435, 2017.

Motion No. 1: Rescind Third Reading - All/Unweighted

Motion No. 2: Give New Third Reading - All/Unweighted

  • Corporate report dated January 24, 2018 from Paul Gipps, Chief Administrative Officer
  • Draft Bylaw No. 1454, 2017

 

  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the motion granting third reading to the bylaw cited as Fraser Valley Regional District Sub-Regional Parks Service Area Establishment Bylaw No. 1454, 2017 be rescinded.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT Fraser Valley Regional District Sub-Regional Parks Service Area Establishment Bylaw No. 1454, 2017 be given a new third reading.

Adoption - All/Unweighted

  • Corporate report dated November 16, 2017 from Mike Veenbaas, Director of Financial Services - background information
  • Draft Bylaw No. 1453, 2017
  • Statutory Approval dated December 29, 2017
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Area D Integrated Community Parks Service Area Merger and Establishment Bylaw No. 1453, 2017.

Motion No. 1: First Reading - EAs/Unweighed

Motion No. 2: EAs/Unweighted

Motion No. 3: EAs/Unweighted

Motion No. 4: All/Weighted

  • Corporate report dated January 10, 2018 from David Bennett, Planner II
  • Geo-Hazard Assurance Statement
  • Draft Bylaw No. 1460, 2017
  • Geotechnical Recommendation - Thurber Engineering Ltd.
  • Redacted Application - Zoning
  • Redacted Application - Zoning Amendment
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC 2018-005] THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 to facilitate the redevelopment of 45900 Sleepy Hollow Road, Electoral Area H into a single family residential subdivision.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC 2018-005] THAT  Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 to Director Taryn Dixon, or her Alternate in her absence;

    THAT Director Dixon, or her Alternate in her absence, preside over and Chair the Public Hearing with respect to proposed Bylaw 1460, 2017;

    THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw 1460, 2017  in accordance with the Local Government Act.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC 2017-005] THAT in accordance with Section 475 of the Local Government Act and FVRD policy First Nations Engagement on FVRD Land use by-laws and other matters with statutory requirement to engage, a notice and referral of Official Community Plan Amendment Bylaw No. 1460, 2017 be sent to potentially affected First Nations via the Stó:lo Connect referral system where possible;

    THAT in accordance with Section 475 of the Local Government Act, the Fraser Valley Regional District Board adopt the Official Community Plan consultation strategy as outlined in the staff memorandum dated January 10, 2018 for Bylaw 1460, 2017. The consultation strategy includes a notice and referral to the Stó:lo Connect referral system and the Ministry of Transportation and Infrastructure;

    AND THAT the Fraser Valley Regional District Board consider that Official Community Plan Amendment Bylaw No. 1460, 2017 is consistent with the FVRD financial plan and FVRD waste management plan.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: [EASC 2018-005] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Official Community Plan Amendment Bylaw No. 1460, 2017 and any associated applications

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

Motion No. 3: All/Weighted

  • Refer to documentation in item 8.9
  • Draft Bylaw No. 1461,2017
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC 2018-005] THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 to facilitate the redevelopment of 45900 Sleepy Hollow Road, Electoral Area H into a single family residential subdivision.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC 2018-005] THAT   Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed  Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017to Director Taryn Dixon, or her Alternate in her absence;

    THAT Director Dixon, or her Alternate in her absence, preside over and Chair the Public Hearing with respect to proposed Bylaw 1461, 2017;

    AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw No. 1461, 2017 in accordance with the Local Government Act.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC 2018-005] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to  Fraser Valley Regional District Zoning Amendment Bylaw No. 1461, 2017 and any associated applications.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated January 10, 2018 from Johannes Bendle, Planner I
  • Draft DVP 2017-28
  • Redacted Application
  • MOTION FOR CONSIDERATION

    [EASC 2018-004] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2017-28 to vary the side lot line setback from 30 metres to 20 metres to permit the construction of a chicken barn at 36716 Allcott Road, Electoral Area “G”, subject to consideration of any comments or concerns raised by the public.

All/Weighted

  • Corporate report dated January 24, 2018 from Suzanne Gresham, Director of Corporate Initiatives
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize its signatories to enter into an Operation and Maintenance Agreement [“Agreement”] with the Boston Bar Area A Landfill Society [“Landfill Society”] for the operation and maintenance of the Chaumox Road Landfill for a 10 year term commencing on February 1, 2018 with an option to renew for a further five year term;

    AND THAT the Agreement expressly provide that:

    [1] the Landfill Society operate the Chaumox Road Landfill strictly in accordance with the Operational Certificate issued to the Fraser Valley Regional District by the Province of British Columbia for the purpose of operating and maintaining the Chaumox Road Landfill;

    [2] the Landfill Society be obligated to reimburse the Fraser Valley Regional District for the full value of the capital costs associated with the purchase of a front end loader and bin truck [“capital equipment”] by the Landfill Society through the use of Area A Garbage Disposal Service Area Reserve funds and operational and surplus funds from the Area A Garbage Disposal Service Area budget plus applicable interest, said funds to be reimbursed within 5 years from the commencement date of the Agreement, and

    [3] should the Landfill Society default on its contractual obligation to reimburse the Fraser  Valley Regional District for the costs associated with the capital equipment within the prescribed time period, the ownership of the capital equipment will remain the property of the Fraser Valley Regional District;

    AND FURTHER THAT the Fraser Valley Regional District Board authorize the expenditure of available funds from the Area A Garbage Disposal Service Area Reserve Fund and the Area A Garbage Disposal Service Area budget, for the purchase of a used front end loader and bin truck by the Landfill Society for purposes of fulfilling its obligations under the Agreement with respect to the operation and maintenance of the Chaumox Road Landfill, said funds estimated to be in the amount $285,000.;

    AND FURTHERMORE THAT the Landfill Society be required to carry adequate comprehensive general liability insurance in an amount recommended by the FVRD’s insurers, in addition to being responsible for all costs and obligations associated with compliance under the Workers Compensation Act of British Columbia;

    AND FINALLY THAT the Agreement include accountability provisions which require the Landfill Society to report out to the Fraser Valley Regional District on an annual basis.

     

All/Unweighted

  • Corporate report dated January 24, 2018 from Paul Gipps, Chief Administrative Officer
  • THAT the Fraser Valley Regional District Board endorse a grant application for the Emergency Operations Centre funding.

FOR INFORMATION ONLY

  • FBC Fraser Valley Update - January, 2018

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Corporate report dated January 24, 2018 from Sterling Chan. Manager of Engineering & Infrastructure
  • Draft Bylaw No. 1465, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Service Area Amendment Bylaw No. 1465, 2018.

      

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Service Area Amendment Bylaw No. 1465, 2018.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Refer to report in item 13.1
  • Draft Bylaw No. 1466, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO.1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Expansion (Park Drive and Mountain View Road) Capital Construction Service Area Establishment Bylaw No. 1466, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Expansion (Park Drive and Mountain View Road) Capital Construction Service Area Establishment Bylaw No. 1466, 2018.

Motion No. 1: First Reading - All Weighted

Motion No. 2; Second & Third Reading - All/Weighted

  • Refer to report in item 13.1
  • Draft Bylaw No. 1467, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Expansion (Park Drive and Mountain View Road) Capital Construction Service Area Loan Authorization Bylaw No. 1467, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Expansion (Park Drive and Mountain View Road) Capital Construction Service Area Loan Authorization Bylaw No. 1467, 2018.

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second & Third Reading - All/Weighted

  • Refer to report in item 13.1
  • Draft Bylaw No. 1468, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1:  THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Loan Authorization Bylaw No. 1468, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2:  THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Loan Authorization Bylaw No. 1468, 2018.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    • Section 90(1)(c) of the Community Charter - labour relations or other employee relations; and
    • Section 90(1)(g) of the Community Charter - litigation or potential litigation affecting the regional district.
     

     

                                    R E C E S S

     

     

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of January 24, 2018 be adjourned.

     

No Item Selected