FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of February 27, 2018 be approved;

    AND THAT all delegations, reports, correspondence, committee and commission minutes, and other information set to the Agenda be received for information.

All/Unweighted

 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of January 24, 2018 be adopted.

     

All/Unweighted

  • Corporate report dated February 27, 2018 from Jaime Schween, Manager of Corporate Administration
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board authorize the Board Chair and Chief Administrative Officer to attend the Regional District CEO / CAO Forum to be held in Victoria, BC on March 20 and 21, 2018;

    AND THAT registration fees, accommodation and travel expenses be approved from the Regional Administration budget 101.

All/Unweighted

  • Corporate report dated February 27, 2018 from Paul Gipps, Chief Administrative Officer
  • THAT the Fraser Valley Regional District Board approve the closure of the FVRD Corporate Offices to the public on December 27, 28 and 31, 2018.

All/Unweighted

  • Corporate report dated February 15, 2018 from Jennifer Kinneman, Manager of Corporate Affairs
  • Appendix A - Business Continuity Steering Committee - Terms of Reference
  • Appendix B - Business Continuity Plan Policy
  • MOTION FOR CONSIDERATION

    [RACS-FEB 2018] THAT the Fraser Valley Regional District Board adopt the Terms of Reference for the FVRD’s Business Continuity Steering Committee;

    AND THAT  the Corporate Policy for Business Continuity be approved.

All/Unweighted

  • Corporate report dated February 15, 2018 from Jaime Schween, Manager of Corporate Administration
  • Policy: Deroche Community Access Centre Rentals
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District endorse and adopt the draft Deroche Community Access Centre Rental Policy and Procedures.

All/Unweighted

  • Corporate report dated February 27, 2018 from Reg Dyck, Manager Electoral Area Emergency Services
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board appoint the following volunteer fire department recruit members in accordance with the Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1198, 2013:

    Hemlock Valley VFD

    Pam Briar

    North Fraser VFD

    Deegan Berry

    Garrett Brown

    Yale VFD

    Ernest Kidd

    Meg Marshall

    Glen Saamenen

All/Unweighted

  • MOTION FOR CONSIDERATION

    [FVARC-FEB 2018] THAT the Fraser Valley Regional District Board approve the following appointments:

    In-SHUCK-ch Table Representative

    Councillor Brenda Falk

    Sto-lo Xwexwilmexw Table Representative

    Director Al Stobbart

    Katzie Table Representative

    Councillor Brenda Falk

    Metro Vancouver Aboriginal Relations Committee (Observer Member)

    Councillor Brenda Falk

All/Unweighted

  • MOTION FOR CONSIDERATION

    [FVARC-FEB 2018] THAT the Fraser Valley Aboriginal Relations Committee hold meetings on May 10, 2018 and September 18, 2018.

No Items.

Motion No. 1: First Reading - All/Weighted

Motion No. 2: Second & Third Reading - All/Weighted

Motion No. 3: Adoption - All/Weighted (2/3 Majority)

  • Corporate report dated February 15, 2018 from Mike Veenbaas, Director of Financial Services
  • Draft Bylawa 1473, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS-FEB 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District 2018 – 2022 Financial Play Bylaw No. 1473, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS-FEB 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District 2018 – 2022 Financial Play Bylaw No. 1473, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [RACS-FEB 2018] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District 2018 – 2022 Financial Play Bylaw No. 1473, 2018.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

Motion No. 3: Adoption - All/Unweighted (2/3 Majority)

  • Corporate report dated February 15 2018 from Reg Dyck, Manager of Electoral Area Emergency Services
  • Draft Bylaw No. 1474, 2018
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-FEB 2018] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-FEB 2018] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-FEB 2018] THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Motion No. 1: Second & Third Reading - EAs/Unweighted

Motion No. 2: Adoption - EAs/Unweighted

  • Corporate report dated February 27, 2018 from Graham Daneluz, Deputy Director of Planning and Development
  • Public Hearing Report dated February 15, 2018
  • Draft Bylaw No. 1375, 2016
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Park Zoning Bylaw No. 1375, 2016;

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Cultus Lake Park Zoning Bylaw No. 1375, 2016;

Motion No. 1: Second & Third Reading - EAs/Unweighted

Motion No. 2: Adoption - EAs/Unweighted

  • Refer to corporate report and Public Hearing Report in item 7.3
  • Draft Bylaw No. 1395, 2016
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Electoral Zoning Amendment Bylaw No. 1395, 2016.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Electoral Zoning Amendment Bylaw No. 1395, 2016.

Motion No. 1: Second & Third Reading - All/Unweighted

Motion No. 2: Adoption - All/Unweighted

  • Corporate report dated February 27, 2018 from Graham Daneluz, Deputy Director of Planning and Development
  • Draft Bylaw No. 1377, 3026
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Development Procedures Bylaw No. 1377, 2016. 

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Development Procedures Bylaw No. 1377, 2016. 

Motion No. 1: Second & Third Reading - EAs/Unweighted

Motion No. 2: Adoption - EAs/Unweighted

  • Refer to corporate report in item 7.5
  • Draft Bylaw No. 1378, 2016
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Park Advisory Planning Commission Bylaw No. 3178, 2016.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board consider adopting the bylaw cited as Fraser Valley Regional District Cultus Lake Park Advisory Planning Commission Bylaw No. 3178, 2016.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Melissa Geddert, Planning Technician
  • Draft DVP Permit 2017-27
  • Redacted application
  • Email dated 2018 02 15 from David Andre
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board refuse Development Variance Permit 2017-27 to vary the interior side lot line setback from 7.6 metres to 1 metre, clear to sky, to permit the construction of a detached garage at 47883 Hansom Road, Electoral Area “E” .

EAs/Unweighted

  • Corporate report dated February 15, 2018 from David Bennett, Planner II
  • Draft DVP 2018-01
  • Draft DP 2018-02
  • Schedule D
  • Schedule C
  • Redacted application
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board issue Development Permit 2018-01 regarding the form and character and geo-hazard protection for the final phase of the “Cottages” development at PID 029-380-839 off Columbia Valley Road, Electoral Area “H” subject to consideration of any concerns raised from neighbourhood notification;

    AND THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-02 regarding the siting of buildings and the lot layout of the final phase of the “Cottages” development at PID 029-380-839 off Columbia Valley Road, Electoral Area “H”.

     

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Johannes Bendle, Planner I
  • Draft DVP 2018-02
  • Redacted application
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-02 to vary the setback from an adjacent mobile home from 5.5 metres to 2.8 metres to allow a canopy and deck at 88-3942 Columbia Valley Road, Cultus Lake Village MHP, Electoral Area “H”, subject to consideration of any comments or concerns raised by the public.

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Katelyn Hipwell, Planner I
  • Draft DVP 2018-04
  • Redacted DVP Application
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-04 to vary the permitted height of an addition to an existing single family dwelling at 10298 Wildrose Drive from 10.0 metres to 11.28 metres, subject to consideration of any comment or concerns raised by the public.

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Johannes Bendle, Planner I
  • Draft DVP 2018-05
  • DVP Application
  • MOTION FOR CONSIDERATION

    [EASC -FEB 2018] THAT the Fraser Valley Regional District Board refer Development Variance Permit 2018-05 back to staff for further information.

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Johannes Bendle, Planner I
  • Draft DVP 2018-06
  • Redacted application
  • Redacted letter of support
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board considers Development Variance Permit 2018-06 to reduce the side and rear lot setback for a shed at 121-14500 Morris Valley Road, Electoral Area “ C “ after neighbourhood notification and consideration of any comments or concerns raised by the public.

     

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Katelyn Hipwell, Planner I
  • Draft DVP 2018-07
  • Redacted DVP Application
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-07 to vary the interior side lot line setbacks at 107-14500 Morris Valley Road from 2.1 metres to 1.5 metres for the single family dwelling and 1.5 metres to 1.2 metres for the eave projections, subject to consideration of any comment or concerns raised by the public.

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

  • Corporate report dated February 15, 2018 from Melissa Geddert, Planning Technician
  • Draft DVP 2018-08
  • Redacted application
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC -FEB 2018] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2018-08 to vary requirements regarding the relationship between property owner and occupant of an Accessory Family Residential Use at 42095 Lougheed Highway, Area "G".

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District Board authorize FVRD signatories to execute all legal instruments associated with this application

EAs/Unweighted

  • Corporate report dated February 15, 2018 from Melissa Geddert, Planning Technician
  • Draft Temporary Use Permit 3095-20-2017-04
  • Redacted application
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board issue Temporary Use Permit 2017-04 for the continuation of existing camping cabins within the Holiday Trails Resort campground located at 53730 Bridal Falls Road for a period of 3 years.

All/Weighted

  • Corporate report dated February 15, 2018 from Jennifer Kinneman, Manager of Corporate Affairs and Reg Dyck, Manager of Electoral Area Emergency Services
  • Appendix A - Draft Cooperative Agreement with City of Chilliwack
  • MOTION FOR CONSIDERATION

    [RACS-FEB 2018] THAT the Fraser Valley Regional District Board approve the draft cooperative agreement with the City of Chilliwack in the resolution of emergency and business continuity incidents;

    AND THAT the Board direct staff to continue to work with other neighbouring jurisdictions in the development of similar agreements of mutual benefit.

All/Weighted

  • Corporate report dated February 15, 2018 from Stacey Barker, Deputy Director, Regional Programs
  • MOTION FOR CONSIDERATION

    [RACS - FEB 2018] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a contract with F.H. Forestry Ltd. for the operation and maintenance of the Vedder River Campground in an amount not to exceed $214,400 annually (excluding taxes) for a term of up to two years with the option to renew for a further 3 years.

     

All/Weighted

  • Corporate report dated February 15, 2018 from Jaime Schween, Manager of Corporate Administration
  • Deroche office floor plan
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the Fraser Valley Regional District Board authorize its signatories to enter into a three year lease agreement with the Fraser House Society, for rental of the former community policing office space at the FVRD Deroche Community Access Centre at a cost of $200 per month.

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

  • Corporate report dated February 15, 2018 from Katelyn Hipwell, Planner I
  • Geohazard report dated December 18, 2017 from Madrone Environmental Services Ltd.
  • Redacted application
  • MOTION FOR CONSIDERATION

    MOTION NO.1: [EASC-FEB 2018] THAT the Fraser Valley Regional District Board approve the Site-Specific Floodplain Exemption Application to reduce the Fraser River setback from 60 metres to 45 metres for the placement of a new mobile home and construction of a new accessory structure (shop) on the property located at 30420 Trans-Canada Highway, Electoral Area B on the basis of the report prepared and reviewed by a Professional Geoscientist at Madrone Environmental Services Ltd. stating that the proposed setback exemption would allow for safe use of the property.

     

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-FEB 2018] THAT the Fraser Valley Regional District entering into a covenant with a priority charge to be registered on title of the property pertaining to the setback exemption and building permit approval for 30420 Trans-Canada Highway;

    AND FURTHER THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to this matter.

     

All/Weighted

  • Corporate report dated February 27, 2018 from Johannes Bendle, Planner I
  • THAT the Fraser Valley Regional District accept the offer of a covenant establishing conditions to connect to a community sewer system when available for proposed subdivision creation of “ Lot 1” at 52405 Yale Road, Area “D” .

All/Weighted

  • Corporate report dated February 21, 2018 from Jody Castle, Manager of Recreation, Culture and Airpark Services
  • MOTION FOR CONSIDERATION

    [RCASC-FEB 2018] THAT the Fraser Valley Regional District Board approve renewal of the Hope Regional Airpark Ground Lease agreement with Fresh Development Inc. for the period of January 1, 2018 to December 31, 2020 in the amount of $1698.07 per annum inclusive of taxes;

    AND THAT the letter of agreement be forward to the Fraser Valley Regional District Board for authorization and execution of the agreement.

All/Unweighted

  • Corporate report dated February 15, 2018 from Graham Daneluz, Deputy Director of Planning and Development.
  • Commercial Gravel operation Permit 2017-02
  • Redacted application
  • Cox Quarry regional Impact Overview
  • MOTION FOR CONSIDERATION

    [EASC-FEB 2018] THAT the FVRD Board issue Commercial Gravel Operation Permit 2017-02 to Laurmel Holdings LTD for the Mainland Sand & Gravel quarry operation at 6850 Cox Road, FVRD Area “G”

All/Unweighted

  • Corporate report dated February 27, 2018 from David Bennett, Planner II
  • Letter dated January 25, 2018 from T & N Unity, Agassiz, BC
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board accept the offer of $40,000.00 for the construction of community park amenities in lieu of cash-in-lieu of park land dedication for subdivision file 3320-20-2016-04063 (8 lot subdivision of 10189 Caryks Road), Electoral Area "D".

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD corporate website.

 

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 11.1.1 to 11.1.4 be endorsed:

     

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,800 to the Fraser Canyon Hospice Society, funded from the Electoral Area “B” grant-in-aid budget, to offset costs of their 14th annual Camp Skylark.

Reference item 7.1 of February 15, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid to Scenic 7 BC Co-operative Marketing Partners (Scenic7BC), to be funded from the 2018 Electoral Area “B” grant-in-aid budget in the amount of $500, to help build their online presence across their target markets.

Reference item 7.2 of February 15, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,100 to the Chilliwack Vedder River Cleanup Society, funded from the 2018 Electoral Area “E” grant-in-aid budget to help offset the costs associated with hosting the Chilliwack Vedder River cleanups on April 21 and September 30 of 2018.

Reference item 7.3 of February 15, 2018 EASC Agenda.

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Boston Bar North Bend Enhancement Society in the amount of $2,000 to be funded from the 2018 Electoral Area “A” grant-in-aid budget to assist with the costs of publishing the community newsletter.

Reference item 7.4 of February 15, 2018 EASC Agenda.

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda item 11.2.1 be endorsed:

     

THAT the Fraser Valley Regional District Board endorse the updated FVRD-EGBC (Engineers and Geoscientists of British Columbia) GeoHazard Assurance Statement and Hazard Acceptability Thresholds for Development Approvals policy.

Reference item 8.3 of February 15, 2018 EASC Agenda.

Electoral Areas A, B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda item 11.3.1 be endorsed.

THAT the conference room be provided at no charge to Hope Secondary School for the purpose of hosting a student forum;

AND THAT the organizers be responsible for set-up and clean-up of the event.

Reference item 9.1 of February 21, 2018 RCASC Agenda.

Electoral Area B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT Consent Agenda items 11.4.1 to 11.4.5 be endorsed.

THAT staff issue a Request for Proposal jointly with the District of Hope for the purposes of undertaking a professional assessment of the recreation centre (Arena and Dan Sharrers Aquatic Centre) facilities inclusive of the mechanical rooms, equipment and the building envelope.

Reference item 9.2 of February 21, 2018 RCASC Agenda.

THAT staff work with the Hope and Arena Transition Society to present JumpStep for Teens during the Fall 2018 program;

AND THAT participants obtain a complimentary three month pass to the Dan Sharrers Aquatic Centre;

ANND FURTHER THAT staff secure funding from the YMCA to assist with staffing costs, gym memberships and facility rental.

Reference item 9.3 of February 21, 2018 RCASC Agenda.

THAT the Chilliwack Master's Swim Club be provided use of the Dan Sharrers Aquatic Centre on March 4, 2018 at no charge for the purposes of hosting a master's swim meet;

AND THAT the Chilliwack Master's Swim Club incur associated lifeguarding fees for the duration of the swim meet.

Reference item 9.4 of February 21, 2018 RCASC Agenda.

THAT staff provide storage space for the mini nets during the ice season;

AND THAT usage of the mini nets be restricted to Hope Minor Hockey Association.

Reference item 9.5 of February 21, 2018 RCASC Agenda.

THAT the arena ice surface be painted green for the period of March 14-20th, 2018 in recognition of St. Patrick's Day activities at the recreation centre.

Reference item 9.6 of February 21, 2018 RCASC Agenda.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
    • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the Board could reasonably be expected to harm the interests of ther regional district if they were held in public; and
    • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. 

     

    R E C E S S

     

     

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of February 27, 2018 be adjourned.

     

No Item Selected