FRASER VALLEY REGIONAL DISTRICT

REGIONAL AND CORPORATE SERVICES COMMITTEE

OPEN MEETING AGENDA

Thursday, May 09, 2024

10:00 A.m. - 11:00 A.m.

In person at FVRD Boardroom & by Zoom Conference Call

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1.

LAND ACKNOWLEDGEMENT

2.

CALL TO ORDER

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Regional and Corporate Services Committee Open Meeting of May 9, 2024 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

4.

MINUTES/MATTERS ARISING

4.1

Draft Regional and Corporate Services Committee Meeting Minutes - April 11, 2024

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Regional and Corporate Services Committee Open Meeting of April 11, 2024 be adopted.

5.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional service that are at their preliminary stages and that, in the view of the board, could reasonably be expected to harm the interests of the regional district if they were held in public;

  R E C E S S

6.

RECONVENE OPEN MEETING

7.

RISE AND REPORT OUT OF CLOSED MEETING

8.

FINANCE

8.1

Forced Labour Report

• Corporate report dated May 9, 2024 by Kelly Lownsbrough, Director of Corporate Services & CFO
• Draft Forced Labour Report

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve and attest to the Forced Labour Report and submit to the Federal Government by May 31, 2024.

8.2

Financial Plan 2024-2028 Amendment: May

• Corporate report dated May 9, 2024 by Kinga Williams, Accountant
• Regional Service Amendments

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct Staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District 2024–2028 Financial Plan Bylaw No. 1726, 2024 to include two amendments for Regional and Corporate Services.

8.3

2024 Tax Requisition Results

FOR INFORMATION ONLY

• Corporate report dated May 9, 2024 by Kinga Williams, Accountant

8.4

Call Answer Levy Update

FOR INFORMATION ONLY

• Corporate report dated May 9, 2024 by Kelly Lownsbrough, Director of Corporate Services & CFO
• 9-1-1 Services in BC
• Provincial response to UBCM Resolutions

9.

REGIONAL SERVICES

9.1

REGIONAL PARKS

9.1.1

BC Wildfire Service Rental Agreement 

• Corporate report dated May 9, 2024 by Christina Vugteveen, Manager of Parks

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to enter into a five-year agreement with the British Columbia Wildfire Service for use of the Fraser Valley Regional Airpark and the Boston Bar Airstrip for their wildfire management program as required.

9.2

STRATEGIC PLANNING AND INITIATIVES

9.2.1

Endorsement of Chilliwack and FVRD Transit Future Action Plan and FVX Service Update

• Corporate report dated May 9, 2024 by Alison Stewart, Manager of Strategic Planning
• Transit Future Action Plan
• FVRD Transit Future Action Plan – Chapter 6: Fraser Valley Express (November 12, 2021)

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the draft “Chilliwack and FVRD Transit Future Action Plan” as it pertains to the Fraser Valley Regional District managed services.

9.3

OUTDOOR RECREATION AND PLANNING

9.3.1

FVRD Active Transportation Network Plan Phase 3 – Round Two Engagement Summary

FOR INFORMATION ONLY

• Corporate report dated May 9, 2024 by Melissa Geddert, Planner 1 and Andrea Antifaeff, Planner 1
• Open House Boards and Network Maps
• Community Meetings Presentations (February and March 2024)
• Round 2 Online Engagement Summary

10.

ADDENDA ITEMS/LATE ITEMS

11.

REPORTS BY STAFF

12.

REPORTS BY DIRECTORS

13.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

IN PERSON PARTICIPATION

FVRD Board Room

ONLINE PARTICIPATION

Questions can be emailed to [e-mail] before 1 pm, May 8, 2024. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

14.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Regional and Corporate Services Committee Open Meeting of May 9, 2024 be adjourned.