FRASER VALLEY REGIONAL DISTRICT

REGIONAL AND CORPORATE SERVICES COMMITTEE

OPEN MEETING AGENDA

Thursday, July 11, 2024

10:00 A.m. - 12:00 P.m.

In person at FVRD Boardroom & by Zoom Conference Call

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1.

LAND ACKNOWLEDGEMENT

2.

CALL TO ORDER

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Regional and Corporate Services Committee Open Meeting of July 11, 2024 be approved;

  AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information.

4.

MINUTES/MATTERS ARISING

4.1

Draft Regional and Corporate Services Committee Meeting Minutes - June 13, 2024

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Regional and Corporate Services Committee Open Meeting of June 13, 2024 be adopted.

5.

LEGISLATIVE SERVICES

5.1

Fraser Valley Regional District Officers Establishment Amendment Bylaw No. 1748, 2024

• Corporate report dated July 11, 2024 by Jaime Van Nes, Director of Legislative Services
• Establishment Bylaw No. 1748, 2024

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give three readings and adoption to the bylaw cited as Fraser Valley Regional District Officers Establishment Bylaw No. 1748, 2024;

  AND THAT the below individuals be appointed and designated as Officers of the Fraser Valley Regional District in the following capacities:

  Stacey Barker, Deputy Chief Administrative Officer/Director of Regional Services in the capacity as Deputy Chief Administrative Officer

  Beth Klein, Controller/Deputy Financial Officer in the capacity as the Deputy Corporate Officer assigned responsibility for financial administration

   

6.

REGIONAL SERVICES

6.1

ENVIRONMENTAL SERVICES

6.1.1

Agassiz Air Quality Monitoring Station Completion

• Corporate report dated July 11, 2024 by Elias Ross, Environmental Services Coordinator
• Air Quality Matters - Illustration

 

6.1.2

Provincial Single-Use and Plastic Waste Prevention Regulation

• Corporate report dated July 11, 2024 by Carolynn Lane, Environmental Services Coordinator and Vanessa Hart, Environmental Services Technician
• Single-Use-Alternatives Illustration
• Single-Use Regulations (2023)

6.2

INDIGENOUS RELATIONS

6.2.1

FVRD Strategic Plan update on Indigenous Relations initiatives

FOR INFORMATION ONLY

• Corporate report dated July 11, 2024 by Kate Fenton, Planner I, Indigenous Relations      
• 2023 - 2026 FVRD Strategic Plan

7.

ADDENDA ITEMS/LATE ITEMS

8.

ITEMS FOR INFORMATION AND CORRESPONDENCE

9.

REPORTS BY STAFF

10.

REPORTS BY DIRECTORS

11.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

IN PERSON PARTICIPATION

FVRD Board Room

ONLINE PARTICIPATION

Questions can be emailed to [email protected] before 1 pm, July 10th, 2024. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

12.

RESOLUTION TO CLOSE MEETING

• MOTION FOR CONSIDERATION

  THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance with Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional service that are at their preliminary stages and that, in the view of the regional district, could reasonably be expected to harm the interests of the regional district if they were held in public;
  • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;

  R E C E S S

13.

RECONVENE OPEN MEETING

14.

RISE AND REPORT OUT OF CLOSED MEETING

15.

OTHER MATTERS

15.1

2024 – 2034 Community Works Fund Agreement

• Corporate report dated July 11, 2024 by Kelly Lownsbrough, Director of Corporate Services & CFO
• Community Works Fund Agreement Letter (June 21, 2024)
• Community Works Fund Agreement 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to enter into the 2024-2034 Community Works Fund Agreement under the Administrative Agreement on the Canada Community-Building Fund;

  AND THAT the Fraser Valley Regional District Board approve the allocation of the 2024 Electoral Area Community Works Funds based on the formula:

  1. Each Electoral Area receives a Base Funding Amount (per the funding agreement) divided by eight electoral areas, and

  2. The remainder of funds are allocated on a per capita basis to eight electoral areas and one Regional / Sub-Regional account, based on the 2021 census populations as certified by the Minister of Municipal Affairs and Housing.

16.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Regional and Corporate Services Committee Open Meeting of July 11, 2024 be adjourned.