FRASER VALLEY REGIONAL DISTRICT

ELECTORAL AREA SERVICES COMMITTEE

OPEN MEETING AGENDA

Thursday, July 10, 2025 at 1:30 P.m. - 2:30 P.m.

In person at FVRD Boardroom, 4th Floor, or by Zoom Conference Call

45950 Cheam Avenue, Chilliwack, BC V2P 1N6

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1.

LAND ACKNOWLEDGEMENT

2.

CALL TO ORDER

3.

CHAIR'S REPORT ON REGIONAL AND CORPORATE SERVICES COMMITTEE MEETING

4.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of July 10, 2025 be approved;

  AND THAT all delegations, reports, correspondence, minutes, and other information set to the Agenda be received for information.

5.

DELEGATIONS AND PRESENTATIONS

5.1

Upper Fraser Valley Regional Detachment (UFVRD) Policing

• Delegation by Darren Pankratz, Superintendent, Officer in Charge, RCMP

6.

MINUTES/MATTERS ARISING

6.1

Draft Electoral Area Services Committee Meeting Minutes - June 5, 2025

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting held June 5, 2025 be adopted.

7.

LEGISLATIVE SERVICES

7.1

2025 UBCM staff meeting requests

• Staff report dated July 10, 2025 by Jaime Van Nes, Director of Legislative Services

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to request the following meetings with ministry staff during the 2025 Union of British Columbia Municipalities convention:

  Ministry of Environment and Parks

  1. Creation of a Cultus Lake Provincial Park plan to manage visitors
  2. Establishment of future Elbow Lake Park and Echo Lake conservation areas in Electoral Area C in collaboration with local First Nations

      

  Ministry of Forests

  1. Creation of community forest in Electoral Area C in collaboration with local First Nations

      

  Ministry of Transportation and Transit

  1. Hemlock Valley Road conditions and Highway 7 improvements

  Ministry of Water, Land and Resource Stewardship

  1. Cultus Lake – an ecosystem under stress and in need of care

8.

FINANCE

8.1

Financial Plan 2025 – 2029 Amendment - July

• Staff report dated July 10, 2025 by Trevor Lucy, Accountant

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District Regional District 2025-2029 Financial Plan Bylaw No. 1769, 2025 to include an additional Electoral Area Service Amendment.

9.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

9.1

Agricultural Land Commission Applications 2025-03 and 2025-04 for ALR Inclusion at 41063 North Nicomen Road, Electoral Area G

• Staff report dated July 10, 2025 by Hayley Katan, Planning Technician
• Agricultural Capability Assessment (November 16, 2022)
• Comparison of Agricultural Parcels (March 2, 2023) 
• Agricultural Capability Assessment (November 17, 2024)
• Agricultural Land Assessment Repo for 14671 Williams Road, Richmond BC (May 14, 2025)
• Aerial Site Photo
• Site Photo

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board forward the Agricultural Land Commission applications 2025-03 and 2025-04 for Agricultural Land Reserve Inclusion at 41069 North Nicomen Road, Area G, with the following recommendation:

  1. That the ALC require that the lands be redesignated to AGRICULTURAL (AG) in the Official Community Plan and rezoned to Agricultural 4 (AG-4) under Zoning Bylaw No. 1638, 2021, at the cost of the applicant, as a condition of their inclusion in the ALR to ensure that zoning and OCP policies are consistent with the ALR status of the lands and the regulations of the ALC.

      

9.2

Agricultural Land Commission Application 2025-08 - Boundary Adjustment Subdivision between 8931 and 9079 Sylvester Road, Electoral Area G

• Staff report dated July 10, 2025 by Hayley Katan, Planning Technician 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board forward the Agricultural Land Commission application 2025-08 for Agricultural Land Reserve subdivision of 8931 Sylvester Road, Electoral Area G.

9.3

Development Variance Permit 2025-06 to increase building height from 7.75m to 9.32m for 4490 Estate Drive, Electoral Area E

• Staff report dated July 10, 2025 by Hayley Katan, Planning Technician 
• DVP Plans

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board refuse Development Variance Permit 2025-06 for 4490 Estate Drive, Electoral Area E.

9.4

Area C Official Community Plan Update – Consideration of Second Reading Bylaw No. 1747, 2024

• Staff report dated July 10, 2025 by Andrea Antifaeff, Planner II
• Draft Bylaw No. 1747, 2024

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give second reading to the bylaw cited as Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024; 

  ​THAT the Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024 be forwarded to Public Hearing; 

  ​THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024 to Director Dickey or, in their absence, to Director Dixon;  

  ​THAT Director Dickey, or in their absence Director Dixon, preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024; 

  ​AND FURTHER THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024 in accordance with the Local Government Act; 

  ​AND FINALLY THAT in the absence of both Director Dickey and Director Dixon, at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Official Community Plan for Portions of Electoral Area C – Lake Errock and Harrison Mills, Bylaw No. 1747, 2024, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter.​ 

9.5

Update to the Framework of Considering Soil Related Applications & Referrals

• Staff report dated July 10, 2025 by Graham Daneluz, Director of Planning & Development
• Framework for Consideration 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to apply the revised Framework for Consideration of Soil Related Applications and Referrals as a guide in the review and assessment of applications and referrals involving soil deposit until such time as a soil deposit bylaw is adopted to broadly regulate soil deposit in FVRD Electoral Areas

9.6

Zoning Amendment Bylaw No. 1799, 2025 to introduce a new definition for tourist accommodation unit and permit tourist accommodation uses with interior access

• Staff report dated July 10, 2025 by Ray Schipper, Planning Technician
• Draft Bylaw No. 1799, 2025
• Zoning Amendment Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give First Reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025 to amend Fraser Valley Regional District Zoning Bylaw No. 1638, 2021 to update the tourist accommodation regulation and associated definition to allow tourist accommodation uses with interior access;

  THAT the Fraser Valley Regional District Board by resolution waive the requirement to post a sign per Section 4.8.2 of Bylaw No. 1377, 2016;

  THAT Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025 to Director Dixon or in their absence to Director Dickey;

  THAT Director Dixon or in their absence Director Dickey preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025;

  AND THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025 in accordance with the Local Government Act;

  AND FURTHER THAT in the absence of Director Dixon and Director Dickey at the time of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter;

  AND FINALLY THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Zoning Amendment Bylaw No. 1799, 2025.

10.

ADDENDA ITEMS/LATE ITEMS

11.

REPORTS BY STAFF

12.

REPORTS BY ELECTORAL AREA DIRECTORS

13.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

FVRD Board Room

ONLINE PARTICIPATION

Questions can be emailed to [email protected] before 1 pm, July 9, 2025. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

14.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of July 10, 2025 be adjourned.