FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Tuesday, October 27, 2020

( Immediately following the FVRHD Open Meeting )

FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

---

1.

CALL TO ORDER

2.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of October 27, 2020 be approved;

  AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

3.

DELEGATIONS AND PRESENTATIONS

3.1

Destination BC's Fraser Valley Destination Development Strategy - Advancing Experience the Fraser

• Presentation by Allison Colthorp, Executive Director, Tourism Chilliwack with respect to an update on the Fraser Valley Destination Development Strategy 

4.

BOARD MINUTES & MATTERS ARISING

4.1

Draft Fraser Valley Regional District Board Meeting Minutes - September 17, 2020

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting held September 17, 2020 be adopted.

5.

COMMITTEE AND COMMISSION MINUTES FOR INFORMATION AND MATTERS ARISING

5.1

Draft Regional and Corporate Services Committee Meeting Minutes - October 15, 2020

5.2

Draft Electoral Area Services Committee Meeting Minutes - October 15, 2020

5.3

Draft Recreation, Culture and Airpark Services Commission Meeting Minutes - October 20, 2020

6.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

6.1

Canadian Health and Fitness Institute Green Municipal Fund Grant

All/Unweighted

• Notice of Motion brought forward by Director Davidson

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board motion passed at the September 17, 2020 Board meeting with respect to the Canadian Health and Fitness Institute be brought back to the table for reconsideration. 

7.

CORPORATE ADMINISTRATION

7.1

3rd Quarter Report

FOR INFORMATION ONLY

7.2

Community Economic Recovery Infrastructure Program

• Corporate report dated October 27, 2020 from Jennifer Kinneman, Chief Administrative Officer

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to submit grant applications to the Community Economic Recovery Infrastructure Program for the Lakeside Trail in Electoral Area H and a service building at the Vedder River Campground.

8.

FINANCE

8.1

2020 Financial Plan Amendments

All/Weighted

• Corporate report dated October 15, 2020 from Kelly Lownsbrough, Director of Finance

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District 2020 – 2024 Financial Plan Bylaw No. 1585, 2020 to include expenditures for the Frosst Creek Basin clean-out, FVRD boardroom technology upgrades, and the Hemlock Valley Transfer Station Relocation.

8.2

Funding Commitment - Sunshine Valley Community Recreation Society, Electoral Area “B”

All/Weighted

• Corporate report dated October 15, 2020 from Kelly Lownsbrough, Director of Finance

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a conditional contribution up to $100,000 to the Sunshine Valley Community Recreation Society, funded from Community Works Fund and Community Forest Dividend budgets, to contribute towards the construction of an outdoor rink, Splash Park and social seating areas, conditional upon the Sunshine Valley Community Recreation Society’s successful application to the Investing in Canada Infrastructure Program to contribute the balance of the costs.

9.

BYLAWS

9.1

Fraser Valley Regional District Hatzic Prairie Water System Service Area Amendment Bylaw No. 1561, 2020

All/Unweighted

• Corporate report dated October 15, 2020 from Sterling Chan, Manager of Engineering and Infrastructure
• Draft "Fraser Valley Regional District Hatzic Prairie Water System Service Area Amendment Bylaw No. 1561, 2020"

• MOTION FOR CONSIDERATION

  THAT the bylaw cited as Fraser Valley Regional District Hatzic Prairie Water System Service Area Amendment Bylaw No. 1561, 2020 be referred back to staff for further clarification on how domestic only water usage can be assured until such time results become available for the Miracle Valley Aquifer Assessment.

9.2

Search and Rescue Grant in Aid Extended Service Repeal Bylaw No. 1584, 2020

All/Unweighted

• Corporate report dated March 10, 2020 from Pam Loat, Legislative Coordinator
• Draft "Search and Rescue Grant in Aid Extended Service Repeal Bylaw No. 1584, 2020"

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt Search and Rescue Grant in Aid Extended Service Repeal Bylaw No. 1584, 2020.

9.3

Official Community Plan Amendment Bylaw No. 1599, 2020 to implement the findings of two recent reports regarding the Chilliwack River Erosion Setback Line

EAs/Unweighted

• Corporate report dated October 15, 2020 from Katelyn Hipwell, Planner II and Andrea Antifaeff, Planner I
• Draft "Fraser Valley Regional District Official Community Plan for Electoral Area E and H Amendment Bylaw No. 1599, 2020"

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board consider giving first reading to Fraser Valley Regional District Official Community Plan for Electoral Area E and H Amendment Bylaw 1599, 2020 to implement the findings of two recent reports regarding the Chilliwack River Erosion Setback Line;

  THAT Fraser Valley Regional District Official Community Plan for Electoral Area E and H Amendment Bylaw No. 1599, 2020 be forwarded to Public Hearing;

  THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to proposed Bylaw 1599, 2020;

  THAT Director Engar, or his Alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Bylaw 1599, 2020;

  THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Bylaw 1599, 2020 in accordance with the Local Government Act;

  THAT in the absence of Director Engar and his Alternate at the time of the Public Hearing with respect to proposed Bylaw No. 1599, 2020 the Fraser Valley Regional District Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter;

  AND THAT in accordance with Section 475 of the Local Government Act, the Fraser Valley Regional District Board adopt the Official Community Plan consultation strategy as outlined in the corporate report dated October 15, 2020 for Bylaw 1599, 2020. The consultation strategy includes a notice and referral to the Stò:lō Connect referral system;

  AND FURTHER THAT the Fraser Valley Regional District Board consider Bylaw 1599, 2020 in relation to the FVRD financial plan and the FVRD waste management plan.

10.

PERMITS

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

10.1

Development Variance Permit 2020-10 to reduce required setbacks for the existing patio and proposed addition to the Sasquatch Inn at 46001 Lougheed Highway, Area C

EAs/Unweighted

• Corporate report dated October 15, 2020 from Gavin Luymes, Planning Technician
• Draft DVP 2020-10
• DVP Application 
• Highway Setback Permit 
• Letters of Support

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-10 to reduce highway and rear setbacks for the property located at 46001 Lougheed Highway, Area C, subject to consideration of any comments or concerns raised by the public.

10.2

Development Variance Permit 2020-18 to vary the maximum height for an accessory building at 45713 Elizabeth Drive, Electoral Area H

EAs/Unweighted

• Corporate report dated October 15, 2020 from Gavin Luymes, Planning Technician
• Draft DVP 2020-18
• DVP Application
• Letters of concern

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board issue Development Variance Permit 2020-18 to vary the maximum height for an accessory building from 5.0 metres to 6.4 metres at 45713 Elizabeth Drive, Electoral Area H, subject to consideration of any comments or concerns raised by the public.

10.3

Development Permit 2020-19 for the form and character of Phase III subdivision of Aquadel Crossing at 1885 Columbia Valley Road Electoral Area “H” to permit the construction of a mix of ranchers, two storey, and three storey single family detached resort

EAs/Unweighted

• Corporate report dated October 15, 2020 from David Bennett, Planner II
• Schedule A - Location Map
• Scheduled B - Landscape Plan and Subdivision Layout
• Schedule C - Design Rationale Letter
• Schedule D - Phase 3 Drawings
• Schedule E - Design Guide 
• Street View Photos 
• Letter from Wedler Engineering dated July 15, 2020 with respect to civil grading
• Draft Development Permit 2020-19
• Email from Greg Flack, Senior Manager, Strata Management Division to David Bennett, Planner II

• MOTION FOR CONSIDERATION

  THAT Development Permit 2020-19 for 1885 Columbia Valley Road, Electoral Area “H” be referred back to staff.

11.

OTHER MATTERS

11.1

Commercial Gravel Operation Permit 2020-01 for Statlu Resources, 12 km Chehalis FSR, Electoral Area C

All/Unweighted

• Corporate report dated October 15, 2020 from Graham Daneluz, Director of Planning & Development
• Commercial Gravel Operation Permit Application, Statlu Resources
• Draft Commercial Gravel Operation Permit 2020-01
• Corporate report dated July 14, 2020 from Graham Daneluz, Director of Planning & Development and Gavin Luymes, Planning Technician
• Statlu Resources Communication Plan
• Chehalis FSR Assessment 
• Public Input

• MOTION FOR CONSIDERATION

  THAT the FVRD Board refer Commercial Gravel Operations Permit 2020-01 to staff for further work with the applicant to address noted information deficiencies;

  THAT a mail out be sent to the Morris Valley community to provide information to the about the application by Statlu Resources INC for CGO Permit 2020-01 and to invite public submissions on: 1) whether the application meets the requirements of FVRD Commercial Gravel Operations Bylaw No. 1181; and, 2) what site-specific permit conditions related to bylaw requirements should be considered by the FVRD Board;

  AND THAT the FVRD Board defer consideration of CGO Permit 2020-01 to the November 24, 2020 meeting of the FVRD Board to allow opportunity for community submissions on the permit application.

11.2

2019 FVRD Outdoor Recreation Economic Impact Analysis

All/Unweighted

• Corporate report dated October 27, 2020 from David Urban, Manager of Outdoor Recreation Planning
• 2019 FVRD Outdoor Recreation Economic Impact Analysis

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board receive the 2019 Fraser Valley Regional District Outdoor Recreation Economic Impact Analysis;

  AND THAT the study be shared widely with all project participates, member municipalities, local outdoor recreation organizations and Indigenous communities in order to ensure there is broad uptake of this first-ever analysis of the value of outdoor recreation in the region.

11.3

Developing a Policy for Classification of Regional Versus Community Parks and Trails

All/Unweighted

• Corporate report dated October 15, 2020 from David Urban, Manager of Outdoor Recreation Planning

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to develop a policy to guide the designation of parks and trails as either regional or community assets to provide clarity on the appropriate funding model.

11.4

Update on Provincial Solid Waste Initiatives

All/Unweighted

• Corporate report dated October 15, 2020 from Jamie Benton, Environmental Policy Analyst

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to submit comments to support the expansion of BC Extended Producer Responsibility programs as is proposed in the Province’s Recycling Regulation Intentions Paper.

11.5

Nominal Crown Tenure for Nicomen Island Shoreline Protection Project

All/Unweighted

• Corporate report dated October 15, 2020 from Sterling Chan, Manager of Engineering and Infrastructure

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the submission of a Nominal Crown Tenure (NCT) application for the Nicomen Island Improvement District (NIID) dike improvement project.

11.6

Sandpiper Golf Course redevelopment proposal and Neighbourhood Plan process at 14282 Morris Valley Road, Electoral Area C

EAs/Unweighted

• Corporate report dated October 15, 2020 from David Bennett, Planner II
• Letter of Understanding from FVRD to Sandpiper Resort dated September 25, 2020 
• Letter from FVRD to Sandpiper Resort dated August 10, 2020 with respect to a potential Official Community Plan Amendment and Rezoning Amendment

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to prepare a Request for Proposals for professional services to develop a Neighbourhood Plan for Morris Valley, Areas C on the basis on funding from Sandpiper Resort.

12.

CONSENT AGENDA

12.1

CONSENT AGENDA - FULL BOARD

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

• MOTION FOR CONSIDERATION

  THAT the following Consent Agenda items 12.1.1 to 12.1.4 be endorsed:

12.1.1

EASC-OCT 2020

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,500 to Spuzzum First Nation, funded from the 2020 Electoral Area “B” grant-in-aid budget, to help fund the purchase of highway signage for the community.

Reference item 6.2 of October 15, 2020 EASC Agenda.

12.1.2

EASC-OCT 2020

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,600 to 1^st Hope Scouting, funded from the 2020 Electoral Area “B” grant-in-aid budget to help offset the costs associated with purchasing one and two person tents, camping hammocks, small cook stoves and pots/pans.

Reference item 6.3 of October 15, 2020 EASC Agenda.

12.1.3

EASC-OCT 2020

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,500 to the Chilliwack River Valley Volunteer Fire Department, funded from the 2020 Electoral Area “E” grant-in-aid budget to help offset the costs associated with hosting an annual Christmas appreciation meal.

Reference item 6.4 of October 15, 2020 EASC Agenda.

12.1.4

EASC-OCT 2020

THAT the Fraser Valley Regional District Board approve a Grant-in-Aid to the McConnell Creek Farmers Institute (community hall) in the amount of $5,000 to be funded from the 2020 Electoral Area “F” grant-in-aid budget to cover fixed costs of the hall such as insurance, hydro, gas, telephone due to their inability to rent out the hall as a result of COVID-19 restrictions.

Reference item 6.5 of October 15, 2020 EASC Agenda.

13.

ADDENDA ITEMS/LATE ITEMS

14.

REPORTS FROM COMMITTEE MEETINGS - FOR INFORMATION

14.1

Outdoor Learning Program in Thompson Regional Park

FOR INFORMATION ONLY

• Corporate report dated October 15, 2020 from Meghan Jackson, Park Technician II

14.2

Purple Lights Committee Update

FOR INFORMATION ONLY

• Corporate report dated October 20, 2020 from Christina Vugteveen, Manager of Parks and Recreation

14.3

Recreation, Culture and Airpark Services Facility Update October 2020

FOR INFORMATION ONLY

• Corporate report dated October 20, 2020 from Christina Vugteveen, Manager of Parks and Recreation

15.

ITEMS FOR INFORMATION AND CORRESPONDENCE

15.1

Fraser Basin Council - Fraser Valley Update, October 2020

16.

REPORTS BY STAFF

17.

REPORTS BY BOARD DIRECTORS

18.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

Email submissions can be made to [e-mail] before 1 pm, October 26. In-person attendance of the meeting is permitted alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

19.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • Section 90(1)(j) of the Community Charter - information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; 
  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,
  • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

  R E C E S S

20.

RECONVENE OPEN MEETING

21.

RISE AND REPORT OUT OF CLOSED MEETING

22.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of October 27, 2020 be adjourned.