FRASER VALLEY REGIONAL DISTRICT

 

BOARD OF DIRECTORS

 

OPEN MEETING AGENDA

Meeting #:
Date:
Time:
( Immediately following the FVRHD Open Meeting )
Location:
FVRD Boardroom, 45950 Cheam Avenue, Chilliwack, BC

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of October 22, 2019 be approved;

    AND THAT all delegations, reports, correspondence committee and commission minutes, and other information set to the Agenda be received for information.

All/Unweighted 

  • MOTION FOR CONSIDERATION

    THAT the Minutes of the Fraser Valley Regional District Board Meeting of September 18, 2019 be adopted.

All/Unweighted

  • Corporate report dated October 8, 2019 from Adriana Snashall, Bylaw Compliance and Enforcement Officer
  • Letter dated August 29, 2019 to Property Owners
  • Email dated May 22, 2019 to Property Owners
  • Email dated February 12, 2019 to Property Owners
  • Letter dated September 17, 2019 to Property Owners
  • Letter dated August 17, 2018 to Property Owners
  • Letter dated May 29, 2018 to Property Owners
  • Letter dated April 20, 2018 to Property Owners
  • Current Title Search
  • Property Information Report
  • Property Information Map
  • Section 57 Notice on Title Information Sheet
  • MOTION FOR CONSIDERATION

    [EASC-OCT 2019] THAT the Fraser Valley Regional District Board direct staff to file a Notice in the Land Title Office in accordance with Section 57 of the Community Charter due to the contraventions of the Fraser Valley Regional District Building Bylaw No. 1188, 2013 and the BC Building Code at (no civic address) Chaumox Road, Electoral Area A, Fraser Valley Regional District, British Columbia, legally described as: the North ½ of the North East ¼ of Section 15 Township 11 Range 26 West of the 6th Meridian Yale District Except Plans 15647, 18440, 18715 and 20574; PID 014-633-451.

No Items.

8.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Corporate report dated October 8, 2019 from Sterling Chan, Manager of Engineering and Infrastructure
  • Draft Bylaw No. 1543, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Service Area Amendment Bylaw No. 1543, 2019;

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Service Area Amendment Bylaw No. 1543, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Refer to corporate report in item 8.1
  • Draft Bylaw No. 1544, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Capital Construction Service Area Amendment Bylaw No. 1544, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Capital Construction Service Area Amendment Bylaw No. 1544, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Refer to corporate report in item 8.1
  • Draft Bylaw No. 1542, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Service Area Amendment Bylaw No. 1542, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Service Area Amendment Bylaw No. 1542, 2019.

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

Motion No. 3: EAs/Unweighted

Motion No. 4: All/Weighted

  • Corporate report dated October 8, 2019 from Margaret-Ann Thornton, Director of Planning and Development
  • Draft Bylaw No. 1546, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019 for the purpose of defining and regulating Cannabis land uses.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the  Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019 to Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence;

    THAT Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019;

    THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019 in accordance with the Local Government Act;

    AND THAT in the absence of Director Bill Dickey, as Chair of the Electoral Areas Services Committee, or his alternate in his absence at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-OCT 2019] THAT in accordance with Section 52 of the Transportation Act, a referral of Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019 be sent to the Ministry of Transportation and Infrastructure.

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Zoning Amendment Bylaw No. 1546, 2019.

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

Motion No. 3: All/Weighted

  • Refer to corporate report in item 8.4
  • Draft Bylaw No. 1547, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019 for the purpose of defining and regulating Cannabis land uses.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the  Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019 to Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence;

    THAT Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019;

    THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019 in accordance with the Local Government Act;

    AND THAT in the absence of Director Bill Dickey, as Chair of the Electoral Areas Services Committee, or his alternate in his absence at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to  Fraser Valley Regional District Zoning Amendment Bylaw No. 1547, 2019.

Motion No. 1: First Reading - EAs/Unweighted

Motion No. 2: EAs/Unweighted

Motion No. 3: EAs/Unweighted

Motion No. 4: All/Weighted

  • Refer to corporate report in item 8.4
  • Draft Bylaw No. 1548, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019 for the purpose of defining and regulating Cannabis land uses.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2 : [EASC-OCT 2019] THAT the  Fraser Valley Regional District  Zoning Amendment Bylaw No. 1548, 2019 be forwarded to Public Hearing;

    THAT the Fraser Valley Regional District Board delegate the holding of the Public Hearing with respect to the proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019 to Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence;

    THAT Director Bill Dickey, as Chair of the Electoral Areas Services Committee or his alternate in his absence, preside over and Chair the Public Hearing with respect to proposed Valley Regional District Zoning Amendment Bylaw No. 1548, 2019;

    THAT the Chair of the Public Hearing be authorized to establish procedural rules for the conduct of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019 in accordance with the Local Government Act;

    AND THAT in the absence of Director Bill Dickey, as Chair of the Electoral Areas Services Committee, or his alternate in his absence at the time of the Public Hearing with respect to proposed Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019, the Fraser Valley Regional District Board Chair is delegated the authority to designate who shall preside over and Chair the Public Hearing regarding this matter.

  • MOTION FOR CONSIDERATION

    MOTION NO. 3: [EASC-OCT 2019] THAT in accordance with Section 52 of the Transportation Act Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019 be sent to the Ministry of Transportation and Infrastructure.

  • MOTION FOR CONSIDERATION

    MOTION NO. 4: [EASC-OCT 2019]  THAT the Fraser Valley Regional District Board authorize its signatories to execute all documents relating to Fraser Valley Regional District Zoning Amendment Bylaw No. 1548, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Corporate report dated October 8, 2019 from Reg Dyck, Manager of EA Emergency Services
  • Draft Bylaw No. 1536, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District consider giving first reading to the bylaw cited as Fraser Valley Regional District Chilliwack River Valley Fire Protection Service Area Amendment Bylaw No. 1536, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: THAT the Fraser Valley Regional District consider giving second and third reading to the bylaw cited as Fraser Valley Regional District Chilliwack River Valley Fire Protection Service Area Amendment Bylaw No. 1536, 2019.

Motion No. 1: First Reading - All/Unweighted

Motion No. 2: Second & Third Reading - All/Unweighted

  • Corporate report dated October 8, 2019 from Reg Dyck, Manager of EA Emergency Services
  • Draft Bylaw No. 1545, 2019
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving first reading to the bylaw cited as North Fraser Harrison Mills Fire Protection Service Area Amendment Bylaw No. 1545, 2019.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board consider giving second and third reading to the bylaw cited as North Fraser Harrison Mills Fire Protection Service Area Amendment Bylaw No. 1545, 2019.

[ OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO BE HEARD ]

EAs/Unweighted

  • Corporate report dated October 8, 2019 from Julie Mundy, Planning Technician
  • DVP Application
  • Draft DVP 2019-29
  • MOTION FOR CONSIDERATION

    [EASC-OCT 2019] THAT the Fraser Valley Regional District Board refer Development Variance Permit 2019-29 for the property located at 46594 Chilliwack Lake Road, Electoral Area "E" back to staff for further consideration.

Motion No. 1: EAs/Unweighted

Motion No. 2: All/Weighted

  • Corporate report dated October 8, 2019 from Robin Beukens, Planner I
  • DVP Application
  • Draft DVP 2019-30
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board issue Development Variance Permit 2019-30 for the property located at 11811 Sylvester Road, Area F, to vary the requirements of Accessory Family Residential Use from single-width manufactured home to double-width manufactured home, and to vary the requirements regarding the relationship between the property owner and occupant of an Accessory Family Residential Use, subject to consideration of any comments or concerns raised by the public.

  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [EASC-OCT 2019] THAT the Fraser Valley Regional District Board authorize its signatories to execute all legal instruments associated with the application for Development Variance Permit 2019-30.

All/Unweighted

  • Corporate report dated October 8, 2019 from Micha Gutmanis, Environmental Services Coordinator
  • MOTION FOR CONSIDERATION

    [RACS-OCT 2019] THAT the Fraser Valley Regional District Board direct staff to participate in BC Hydro’s Energy Management Assessment Pilot program;

    AND THAT Fraser Valley Regional use the Energy Management Assessment data for the development of a corporate Strategic Energy Management Plan with an aim to increase energy efficiency, reduce fuel costs, and lower greenhouse gas emissions of its corporate buildings.

All/Unweighted

  • Corporate report dated October 8, 2019 from Melissa Geddert, Planner I
  • Chilliwack and Region Transit Future Action Plan - Engagement Summary, Fall 2019
  • MOTION FOR CONSIDERATION

    [RACS-OCT 2019] THAT the Fraser Valley Regional District Board receive the BC Transit Public Engagement Summary which outlines the public engagement process for the Chilliwack and Region Transit Future Action Plan;

    AND THAT the Fraser Valley Regional District share the findings with the Agassiz-Harrison Route 11 and Hope-Agassiz Route 22 partners and participating First Nations for feedback;

    AND FURTHER THAT the Fraser Valley Regional District, in partnership with BC Transit, engage with the City of Abbotsford and District of Mission to obtain feedback on future transit goals as they relate to inter-regional connections and regional systems integration to ensure consistency between the respective Future Action Plans.

Motion No. 1: All/Unweighted

Motion No. 2: All/Unweighted

  • Corporate report dated October 22, 2019 from Melissa Geddert, Planner I
  • MOTION FOR CONSIDERATION

    MOTION NO. 1: [RACS-OCT 2019] THAT the Fraser Valley Regional District Board support the proposed work plan for phase two of the Fraser Valley Regional District clean economy initiative;

    AND THAT the Fraser Valley Regional District engage the economic development agencies of Fraser Valley Regional District member municipalities and other key stakeholders for the purpose of:

    • These agencies and stakeholders directing the development of, and participating in, a Fraser Valley-specific event at the Globe Forum 2020;
    • Determining and prioritizing clean economy opportunities that align best with the region’s strengths and stakeholder interest to present at the Forum.
  • MOTION FOR CONSIDERATION

    MOTION NO. 2: [RACS-OCT 2019] THAT staff be directed to work with  the Wastewise, Environmental Stewardship and Zero Waste Working Group to bring back a report on the issue of biomass for the Board's information. 

All/Unweighted

  • Corporate report dated October 8, 2019 from Margaret-Ann Thornton, Director of Planning and Development and Draft Land use Policy for Cannabis Production, Processing and Retail Sales in the Electoral Areas
  • MOTION FOR CONSIDERATION

    [EASC-OCT 2019] THAT the Land Use Policy for Cannabis Production, Processing and Retail Sales in the Electoral Areas, as drafted, be endorsed;

    AND THAT staff be directed to implement the Land Use Policy for Cannabis Production, Processing and Retail Sales in the Electoral Areas.

All/Unweighted

  • Corporate report dated October 22, 2019 from Robin Beukens, Planner I
  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District submit an application to the Province of British Columbia for funding to support the completion of a housing needs report to assess the housing needs of each Electoral Area;

    AND THAT the Fraser Valley Regional District is willing to provide overall grand management;

    AND FURTHER THAT the Fraser Valley Regional District support the current proposed activities as outlined in the October 22, 2019 FVRD staff report titled ‘Housing Needs Report Application’.

All/Unweighted

All staff reports respecting these items are available in the Directors' Office and on the FVRD website.

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda items 12.1.1 to 12.1.10 be endorsed:

THAT the Fraser Valley Regional District Board send a letter to the BC Wildfire Service thanking them for the recent volunteer trail work completed on the Experience the Fraser’s Canyon to Coast Trail near Stave Lake and in Sumas Mountain Regional Park.

Reference item 7.4.1 of October 8, 2019 RACS Agenda.

THAT the Fraser Valley Regional District Board approve a grant-in-aid to the Hemlock Valley Homeowners Association (HVHA) in the amount of $3,000, to be funded from the 2019 Electoral Area “C” grant-in-aid budget to help offset the costs associated with the hosting of several community events used to encourage family participation to increase community awareness.

Reference 7.1 of October 8, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $1,500 to Charles Bernal, Committee member of the community group acting to support the Central & Upper Fraser Valley Toy Run, to be funded from the 2019 Electoral Area “F” grant-in-aid budget.

Reference item 7.2 of October 8, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $3,000 to the Deroche Elementary School PAC, funded from the 2019 Electoral Area “G” grant-in-aid budget, to help offset the costs of field trips, hot lunches, community cultural celebrations, and a guest speaker on the topic of bullying.

Reference item 7.3 of October 8, 2019 EASC Agenda.

THAT the Fraser Valley Regional District Board authorize a grant-in-aid to the Columbia Valley Ratepayers Association in the amount of $3,000 to be funded from the 2019 Electoral Area “H” grant-in-aid budget to help offset the costs of upgrading the community hall tables and chairs.

Reference item 7.4 of October 8, 2019 EASC Agenda.

THAT Deputy Chief Walter Roos be appointed as the Fire Chief of the Popkum Volunteer Fire Department in accordance with Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Reference item 10.1 of October 8, 2019 EASC Agenda.

THAT Captain Wes Klaassen be appointed as the Deputy Fire Chief of the Popkum Volunteer Fire Department in accordance with Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Reference item 10.2 of October 8, 2019 EASC Agenda.

THAT Crystal Pruim be appointed as Fire Chief of the Boston Bar North Bend Volunteer Fire Department and Stuart Pruim be appointed as Deputy Fire Chief of the Boston Bar North Bend Volunteer Fire in accordance with Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Reference item 10.3 of October 8, 2019 EASC Agenda.

THAT Bruce Marshall be appointed as Fire Chief of the Yale Volunteer Fire Department and Shawn Dearden be appointed as Deputy Fire Chief of the Yale Volunteer Fire Department in accordance with Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Reference item 10.4 of October 8, 2019 EASC Agenda.

THAT Deputy Chief Ken Harbord be appointed as the Fire Chief of the Hemlock Valley Volunteer Fire Department in accordance with Fraser Valley Regional District Electoral Area Volunteer Fire Department Establishment and Regulation Bylaw No. 1474, 2018.

Reference item 10.5 of October 8, 2019 EASC Agenda.

EAs/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda item 12.2.1 be endorsed.

THAT item 9.4 with respect to ‘The Use of Land for Processing Aggregates in FVRD’s Electoral Area Zoning Bylaws’ be postponed to the Electoral Area Services Committee November 14, 2019 meeting.

Reference item 9.4 of October 8, 2019 EASC Agenda.

Areas A, B and Hope/Weighted

  • MOTION FOR CONSIDERATION

    THAT the following Consent Agenda item 12.3.1 be endorsed.

THAT the Recreation, Culture and Airpark Services Commission recommends that the Fraser Valley Regional District Board authorize a grant in the amount of $2,756.00 to the RiverMonsters Swim Club, funded from the Community Facility Use Grant Program, for the purposes of renting the Dan Sharrers Aquatic Centre pool and Conference Centre to host a two day swim meet on June 13 and 14, 2020;

AND THAT the Recreation, Culture and Airpark Services Commission support the District of Hope special event application for the use of the 6th Avenue Park field to enable overnight camping for the swim meet.

Reference item 5.3 of September 17, 2019 RCASC Agenda.

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

    • Section 90(1)(a) of the Community Charter - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
    • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the Board, could reasonably be expected to harm the interests of the regional district if they were held in public; and
    • Section 90(2)(e) of the Community Charter - a review of a proposed final performance audit report for the purpose of providing comments to the auditor general on a proposed report under section 23(2) of the Auditor General for Local Government Act.

    R E C E S S

All/Unweighted

  • MOTION FOR CONSIDERATION

    THAT the Fraser Valley Regional District Board Open Meeting of October 22,, 2019 be adjourned.

     

No Item Selected