FRASER VALLEY REGIONAL DISTRICT

ELECTORAL AREA SERVICES COMMITTEE

OPEN MEETING AGENDA

Thursday, September 04, 2025 at 1:30 P.m. - 2:30 P.m.

In person at FVRD Boardroom, 4th Floor, or by Zoom Conference Call

45950 Cheam Avenue, Chilliwack, BC V2P 1N6

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1.

LAND ACKNOWLEDGEMENT

2.

CALL TO ORDER

3.

CHAIR'S REPORT ON REGIONAL AND CORPORATE SERVICES COMMITTEE MEETING

4.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Electoral Area Services Committee Open Meeting of September 4, 2025 be approved;

  AND THAT all delegations, reports, correspondence, minutes, and other information set to the Agenda be received for information.

5.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

5.1

Motion brought forward by Director Davidson, Electoral Area F regarding the Electoral Area Advocacy Committee

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Advocacy Committee be dissolved.  

6.

MINUTES/MATTERS ARISING

6.1

Draft Electoral Area Services Committee Meeting Minutes - July 10, 2025

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Electoral Area Services Committee Open Meeting held July 10, 2025 be adopted.

7.

FINANCE

7.1

2025 Grant-In-Aid Request – Mount Hope Senior Citizens, Electoral Area B

• Staff report dated September 4, 2025 by Beth Klein, Controller/Deputy CFO
• Grant-In-Aid Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $5,000 to Mount Hope Senior Citizens, funded from the Cascade Lower Canyon Community Forest General Partner Corporation (CLCCF), to assist with costs of upgrading their heating and cooling system at the Park Street Manor.

7.2

2025 Grant-In-Aid Request – Lake Errock Community Association, Electoral Area C

• Staff report dated September 4, 2025 by Trevor Lucy, Accountant
• Grant-In-Aid Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $3,000 to the Lake Errock Community Association, funded from the 2025 Electoral Area C grant-in-aid budget, to help offset costs associated with community events and the lake stewardship and education program.

7.3

2025 Grant-In-Aid Request – Deroche Elementary School PAC, Electoral Areas C & G

• Staff report dated September 4, 2025 by Trevor Lucy, Accountant
• Grant-In-Aid Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $4,000 to Deroche Elementary School PAC, funded equally from the 2024 Electoral Area C and Electoral Area G grant-in-aid budgets, to assist with the cost of supplies and activities organized by the PAC.

7.4

2025 Grant-In-Aid Request - Popkum Gardens Community Group, Electoral Area D

• Staff report dated September 4, 2025 by Trevor Lucy, Accountant
• Grant-In-Aid Application

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $400 to Popkum Gardens Community Group, funded from the 2025 Electoral Area D grant-in-aid budget, to assist with the funding of a block party.

8.

ENGINEERING & UTILITIES

8.1

Electoral Area B Residential Curbside Collection Services Contract

• Staff report dated September 4, 2025 by Riley Green, Engineering, Utilities and Community Services Technologist 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a five-year contract to Valley Waste & Recycling Ltd. for the provision of standardized carts and the curbside collection of residential waste, recycling and organic waste with a value of $1,067,419.00 plus applicable taxes over a five-year period;

  AND THAT the Fraser Valley Regional District Board direct staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District 2025-2029 Financial Plan Bylaw No. 1769, 2025 to include an Additional Electoral Area Service Amendment.

8.2

Athey Road Bank Stabilization Contract Award

• Staff report dated September 4, 2025 by Sterling Chan, Deputy Director of Engineering

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a contract with Jakes Construction Ltd for the amount of $1,986,456.20 for the construction of the shoreline protection works at Athey Rd;

  AND THAT the FVRD Board authorize its signatories to execute a sole-sourced purchasing contract with the Fraser Valley Watersheds Coalition for the amount of $984,859.80 for the required riparian restoration work and long-term effectiveness monitoring;

  AND FURTHER THAT the FVRD Board authorize its signatories to execute an agreement with Fisheries and Oceans Canada and to provide them with Letters of Credit of $150,000 for a 10 year term and $800,000 to be held until the completion of the riparian restoration works;

  AND FINALLY THAT the FVRD Board authorize its signatories to execute an agreement with the Nicomen Island Improvement District for these works.

8.3

Fraser Valley Regional District North Cultus Lake Sewer System Service Area Amendment Bylaw No. 1793, 2025

• Staff report dated September 4, 2025 by Brett Dyck, Engineering, Utilities and Community Services Technologist               
• Draft Bylaw No. 1793, 2025

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District North Cultus Sewer System Service Area Amendment Bylaw No. 1793, 2025;

8.4

Fraser Valley Regional District Parkview Street Lighting Service Area Amendment Bylaw No. 1794, 2025

• Staff report dated September 4, 2025 by Brett Dyck, Engineering, Utilities and Community Services Technologist               
• Draft Bylaw No. 1794, 2025

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District Parkview Street Lighting Service Area Amendment Bylaw No. 1794, 2025;

8.5

Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Service Area Amendment Bylaw No. 1795, 2025

• Staff report dated September 4, 2025 by Brett Dyck, Engineering, Utilities and Community Services Technologist               
• Draft Bylaw No. 1795, 2025

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Service Area Amendment Bylaw No. 1795, 2025;

8.6

Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Capital Construction Service Area Amendment Bylaw No. 1796, 2025

• Staff report dated September 4, 2025 by Brett Dyck, Engineering, Utilities and Community Services Technologist               
• Draft Bylaw No. 1796, 2025

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District Cultus Lake Integrated Water Supply and Distribution System Capital Construction Service Area Amendment Bylaw No. 1796, 2025;

9.

PLANNING, BUILDING INSPECTION AND BYLAW ENFORCEMENT

9.1

FVRD Electoral Areas A and B Geohazard Mapping Project

FOR INFORMATION ONLY

• Staff report dated September 4, 2025 by Tracey Heron, Planner I
• BGC Engineering Inc. Report (June 18, 2025)

9.2

Development Permit 2025-02 for land alteration (soil deposit) at 38482 Bell Road, Electoral Area G

• Staff report dated September 4, 2025 by Andrea Antifaeff, Planner II
• Draft Development Permit
• Application
• Staff report dated February 13, 2025 by Andrea Antifaeff, Planner II
• FVRD Interim Soil Deposit Framework

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee issue Development Permit 2025-02 as drafted.

9.3

Development Variance Permit 2025-05 to reduce the interior lot line setback for agricultural buildings at 9466 and 9518 Catherwood Road, Electoral Area G

• Staff report dated September 4, 2025 by Hayley Katan, Planning Technician 
• Bylaw Enforcement Report 
• Site Plans
• Rationale Letter

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board refuse Development Variance Permit 2025-05 for 9466 and 9518 Catherwood Road, Electoral Area G.

9.4

Agricultural Land Commission Application for Fill at 1162 Iverson Road, Electoral Area H

• Staff report dated September 4, 2025 by Hayley Katan, Planning Technician 
• Site Plan
• Application
• Notice of Intent Order
• FVRD Interim Soil Framework

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board forward the application for Fill at 1162 Iverson Road, Electoral Area H, to the Agricultural Land Commission with the following comments:

  1. A qualified professional Agrologist should provide an assessment report, as well as an assurance that the fill is not contaminated.

9.5

Fraser Valley Regional District Electoral Area Commercial Gravel Operations and Soil Deposit Service Area Amendment Bylaw No. 1801, 2025 and Fraser Valley Regional District Electoral Area Soil Deposit Bylaw No. 1802, 2025

• Staff report dated September 4, 2025 by Graham Daneluz, Director of Planning & Development
• Draft Bylaw No. 1801, 2025
• Draft Bylaw No. 1802, 2025

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District Electoral Area Commercial Gravel Operations and Soil Deposit Service Area Amendment Bylaw No. 1801, 2025;

  AND THAT the Fraser Valley Regional District Board give first, second and third readings to the bylaw cited as Fraser Valley Regional District Electoral Area Soil Deposit Bylaw No. 1802, 2025.

10.

ELECTORAL AREA EMERGENCY SERVICES

10.1

FIRE SERVICES

10.1.1

Fire Underwriters Survey

FOR INFORMATION ONLY

• Staff report dated September 4, 2025 by Stacey Barker, Director of Regional Services/Deputy CAO

10.1.2

Chilliwack River Valley Volunteer Fire Department Squad Truck Replacement

• Staff report dated September 4, 2025 by Deanne Bozek, Protective Services Specialist & Trina Douglas, Manager of Protective Services 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board award Intercontinental Truck Body Inc., the preferred proponent to Request for Proposals #25004, for the purchase of a squad truck for the Chilliwack River Valley Volunteer Fire Department in the amount of $204,700 plus GST;

  AND THAT the Fraser Valley Regional District Board direct staff to prepare for the Board’s consideration an amendment to the Fraser Valley Regional District 2025-2029 Capital Financial Plan Bylaw No. 1769, 2025 for the additional funding required.

10.2

EMERGENCY MANAGEMENT

10.2.1

Request from BC Ministry of Environment to Transition Responsibility for Lorenzetta Creek Recovery Works to FVRD

• Staff report dated September 4, 2025 by Graham Daneluz, Director of Planning & Development
• Letter from Ralph Mohrmann, Director, Environmental Disaster, Environmental Emergency Branch (July 4, 2025)
• Technical Memorandum, Kerr Wood Leidal Associates Consulting Engineers (June 27, 2025)

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Chair send a letter to the Province of BC Minister of Environment & Parks expressing gratitude for undertaking works to recover from the 2021 atmospheric river event which caused debris floods, flooding, avulsion at Lorenzetta Creek and in other locations in the region;

  AND FURTHER THAT the FVRD Board decline the transfer to FVRD of Water Sustainability Act permit and Fisheries Act authorization issued to the Province of BC for the Lorenzetta Creek Recovery Works undertaken by the Province of BC;

  AND FINALLY THAT the FVRD Board direct staff to explore the potential for FVRD or potentially a third party to provide contract-based services limited to monitoring and reporting on the performance of the Lorenzetta Creek Recovery Works without accepting transfer of Fisheries Act and Water Sustainability Act authorizations.

11.

OTHER MATTERS

11.1

Quarterly Update (Q2) April 1, 2025 - June 30, 2025

FOR INFORMATION ONLY

12.

ADDENDA ITEMS/LATE ITEMS

13.

REPORTS BY STAFF

14.

REPORTS BY ELECTORAL AREA DIRECTORS

15.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

IN PERSON

FVRD Board Room

ONLINE PARTICIPATION

Questions can be emailed to [email protected] before 1 pm, September 3, 2025. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

16.

ADJOURNMENT

• MOTION FOR CONSIDERATION

  THAT the Electoral Area Services Committee Open Meeting of September 4, 2025 be adjourned.