FRASER VALLEY REGIONAL DISTRICT

BOARD OF DIRECTORS

OPEN MEETING AGENDA

Thursday, April 23, 2026, (Immediately following the FVRHD Open Meeting)

In person at FVRD Boardroom, 4th Floor, or by Zoom Conference Call

45950 Cheam Avenue, Chilliwack, BC V2P 1N6

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1.

LAND ACKNOWLEDGEMENT

2.

CALL TO ORDER

3.

APPROVAL OF AGENDA, ADDENDA AND LATE ITEMS

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Agenda, Addenda and Late Items for the Fraser Valley Regional District Board Open Meeting of April 23, 2026 be approved;

  AND THAT all delegations, reports, correspondence, and other information set to the Agenda be received for information.

4.

DELEGATIONS AND PRESENTATIONS

4.1

2025 Audited Fraser Valley Regional District Financial Statements

All/Unweighted 

• Presentation by Sean Reid, Partner, KPMG Enterprise
• Staff report dated April 23, 2026 by Beth Klein, Controller/Deputy CFO
• Draft 2025 Consolidated Financial Statements
• Draft 2025 Management Representation letter

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve the 2025 Audited Financial Statements of the Fraser Valley Regional District.

4.2

Fraser Basin Council

• Delegation by Cherry Tam, Regional Manager, Fraser Valley, Zita Botelho, CEO and Terry Robert, Director of Community Resilience (Zoom)
• PowerPoint presentation slides

5.

BOARD MINUTES & MATTERS ARISING

5.1

Draft Fraser Valley Regional District Board Meeting Minutes - March 26, 2026

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT the Minutes of the Fraser Valley Regional District Board Open Meeting of  March 26, 2026 be adopted.

6.

COMMITTEE MINUTES FOR INFORMATION AND MATTERS ARISING

6.1

Draft Intergovernmental Relations Committee Open Meeting Minutes - March 17, 2026

6.2

Draft Regional and Corporate Services Committee Open Meeting Minutes - April 9, 2026

6.3

Draft Electoral Area Services Committee Open Meeting Minutes - April 9, 2026

6.4

Draft Flood Resiliency Committee Open Meeting Minutes - April 16, 2026

7.

LEGISLATIVE SERVICES

7.1

Election staff remuneration rates for the 2026 general local elections

All/Unweighted 

• Staff report dated April 9, 2026 by Jaime Van Nes, Chief Election Officer & Lauren Olynick, Deputy Chief Election Officer 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board establish the following election staff remuneration rates for the purposes of conducting the 2026 general local elections:

  Chief Election Officer - 5 days off in lieu of overtime or cash equivalent

  Deputy Chief Election Officer - 3 days off in lieu of overtime or cash equivalent (exempt), Cash equivalent for hours worked (union)

  Presiding Election Official - $660

  Alternate Presiding Election Official - $595

  Election Official - $525

  Location premium - $125

  Training session - $50

8.

FINANCE

8.1

2026 Grant-In-Aid Request – Deroche Farmers Market, Electoral Area C and G

All/Unweighted 

• Staff report dated April 9, 2026 by Beth Klein, Controller/Deputy CFO
• GIA application 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize a grant-in-aid in the amount of $2,330, funded from the 2026 Electoral Area C and Electoral Area G grant-in-aid budgets in equal amounts of $1,165, to help offset the cost of operating the Deroche Farmers Market.

8.2

2026 Grant-In-Aid Request – Columbia Valley Fire Department Association, Electoral Area H

All/Unweighted 

• Staff report dated April 9, 2026 by  Beth Klein, Controller/Deputy CFO
• GIA application 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $1,000 to the Columbia Valley Fire Department Association, funded from the 2026 Electoral Area H grant-in-aid budget.

8.3

2026 Grant in Aid Request – Cultus Lake Fire Department Association, Electoral Area H

All/Unweighted 

• Staff report dated April 9, 2026 by  Beth Klein, Controller/Deputy CFO
• GIA application 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $1,000 to the Cultus Lake Fire Department Association, funded from the 2026 Electoral Area H grant-in-aid budget.

8.4

2026 Grant-In-Aid Request – Lindell Beach Residence Association, Electoral Area H

All/Unweighted 

• Staff report dated April 9, 2026 by Beth Klein, Controller/Deputy CFO
• GIA application 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board approve a grant-in-aid in the amount of $1,000 to the Lindell Beach Residence Association, funded from the 2026 Electoral Area H grant-in-aid budget to support debris removal efforts.

9.

BYLAWS

9.1

Fraser Valley Regional District Popkum Storm Drainage Service Area Amendment Bylaw No. 1818, 2026

All/Unweighted 

• Staff report dated March 12, 2026 by Brett Dyck, Engineering, Utilities and Community Services Technologist
• Draft Bylaw No. 1818, 2026

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Fraser Valley Regional District Popkum Storm Drainage Service Area Amendment Bylaw No. 1818, 2026.

9.2

Fraser Valley Regional District Electoral Area C Community Parks Amendment Bylaw No. 1821, 2026

All/Unweighted 

• Staff report dated February 12, 2026 by Beth Klein, Controller/Deputy CFO 
• Draft Bylaw No. 1821, 2026
• Statutory Approval

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Fraser Valley Regional District Electoral Area C Community Parks Amendment Bylaw No. 1821, 2026.

9.3

Fraser Valley Regional Airpark Regulations, Fees and Charges Establishment Bylaw No. 1823, 2026

Electoral Areas A&B, Hope/Weighted 

• Staff report dated April 9, 2026 by Christina Vugteveen, Manager of Parks
• Draft Bylaw No. 1823, 2026

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board postpone consideration of the bylaw cited as Fraser Valley Regional Airpark Regulations, Fees and Charges Establishment Bylaw No. 1823, 2026 until a revised bylaw with incremental fee increases is presented at a future meeting;

  AND THAT the revised bylaw include a fee review process. 

9.4

Fraser Valley Regional District 2025-2029 Financial Plan Amendment Bylaw No. 1827, 2026

• Staff report dated April 9, 2026 by Beth Klein, Controller/Deputy CFO 
• Consolidated amendment listing 2025
• Draft Bylaw No. 1827, 2026

• MOTION FOR CONSIDERATION

  MOTION NO. 1

  All/Weighted 

  THAT the Fraser Valley Regional District Board give first reading to the bylaw cited as Fraser Valley Regional District 2025-2029 Financial Plan Amendment Bylaw No. 1827, 2026;

• MOTION FOR CONSIDERATION

  MOTION NO. 2

  All/Weighted 

  THAT the Fraser Valley Regional District Board give second and third reading to the bylaw cited as Fraser Valley Regional District 2025-2029 Financial Plan Amendment Bylaw No. 1827, 2026;

• MOTION FOR CONSIDERATION

  MOTION NO. 3

  All/Weighted (2/3 Votes Cast)

  THAT the Fraser Valley Regional District Board adopt the bylaw cited as Fraser Valley Regional District 2025-2029 Financial Plan Amendment Bylaw No. 1827, 2026.

9.5

Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1834, 2026

• Staff report dated April 23, 2026 by Beth Klein, Controller/Deputy CFO
• Draft Bylaw 1834, 2026

• MOTION FOR CONSIDERATION

  MOTION NO. 1

  All/Unweighted 

  THAT the Fraser Valley Regional District Board give first reading to the bylaw cited as Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1834, 2026;

• MOTION FOR CONSIDERATION

  MOTION NO. 2

  All/Unweighted 

  THAT the Fraser Valley Regional District Board give second and third readings to the bylaw cited as Fraser Valley Regional District Area A Garbage Disposal Service Area Amendment Bylaw No. 1834, 2026.

10.

PERMITS

10.1

Commercial Gravel Operations Permit 2026-02 for 13361 Stave Lake Quarry, Electoral Area F

All/Unweighted 

• Staff report dated April 9, 2026 by  Aiming Liao, Development Technologist
• Draft Permit
• Quarry Permit (September 4, 2018)
• Evaluation of Noise and Particulate Matter report
• Mine Development Plan
• Hydrology Assessment
• Have Your Say feedback

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Issue Commercial Gravel Operation Permit 2026-02 to 426969 B.C Ltd. and Fraser Valley Aggregates Ltd. for Stave Lake Quarry located at 13361 Stake Lake Rd, Electoral Area F.

10.2

Commercial Gravel Operation Permit 2026-03 for 10200 Sylvester Road, Electoral Area F

All/Unweighted 

• Staff report dated April 9, 2026 by Aiming Liao, Development Technologist 
• Draft Permit
• Soil Removal Permit (January 27, 2009)
• Staff report dated January 5, 2009 by Rick McDermid, Manager of Development Approvals 
• Quarry Permit (September 4, 2014)
• Mine Development Plan
• Have Your Say feedback

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Issue Commercial Gravel Operation Permit 2026-03 as drafted.

11.

CONTRACTS, COVENANTS AND OTHER AGREEMENTS

11.1

Athey Rd Shoreline Protection – Rip Rap Supply Amendment

All/Weighted 

• Staff report dated April 23, 2026 by  Sterling Chan, Deputy Director of Engineering

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to execute a change order to the previously signed contract with the Nicomen Island Improvement District for the amount of $575,000 for the supply of rip rap material required to complete the Athey Rd Shoreline Protection works.

11.2

Car Seat Recycling Program Contract Amendment

All/Weighted 

• Staff report dated April 9, 2026 by Ashley Zhu, Environmental Services Technician & Lance Lilley, Manager of Environmental Services

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board support a contract amendment with Reclaim Plastics to expand the current two-year pilot program by $80,000 to allow for the collection and recycling of additional child and infant car seats.

11.3

Relocation of the Mission Air Quality Monitoring Station

All/Weighted 

• Staff report dated April 9, 2026 by Elias Ross, Environmental Services Coordinator

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board authorize its signatories to enter into a Licence of Occupation with the Mission School District No. 75 for the relocation of the air quality monitoring station to 7684 Stave Lake Street, Mission.

12.

OTHER MATTERS

12.1

2023-2026 Strategic Plan Update – Q1

FOR INFORMATION ONLY

• Staff report dated April 23, 2026 by Jennifer Kinneman, Chief Administrative Officer 
• Strategic Plan Snapshot

12.2

Advocacy Plan Update

FOR INFORMATION ONLY

• Advocacy Dashboard - Q1

12.3

Resolution from March 17, 2026 Intergovernmental Relations Committee Meeting

All/Unweighted

• PowerPoint presentation slides (As presented at the March 17, 2026 Intergovernmental Relations Committee Meeting)

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board direct staff to work together with the Fraser Basin Council on the creation of a Regional Working Group regarding Illegal Soil Dumping on Agricultural Lands. 

12.4

Resolution from March 17, 2026 Intergovernmental Relations Committee Meeting 

All/Unweighted 

• MOTION FOR CONSIDERATION

  THAT staff monitor the recent legal case with respect to Aboriginal title on fee simple lands and that this item be added to the advocacy dashboard. 

12.5

Tourism Ch’illiwack Municipal & Regional District Tax Renewal

All/Unweighted 

• Staff report dated April 9, 2026 by David Urban, Deputy Director of Regional Services

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board provide support for Tourism Ch’illiwack’s application for renewal of their 2027 to 2031 Municipal and Regional District Tax Program.

12.6

2026 Community Resiliency Investment (CRI) FireSmart Community Funding and Supports Grant for FireSmart Activities and Fuel Management Activities Endorsement Amendment Request

All/Unweighted 

• Staff report dated April 9, 2026 by Andrew Schellenberg, Emergency Management Coordinator 

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board provide an amended endorsement to the 2026 UBCM Community Resiliency Investment Program – FireSmart Community Funding and Supports, Allocation-based Funding stream, for FireSmart activities up to $1,200,000 over two years and confirm that the FVRD will provide overall management of the grant if the application is approved.

12.7

Frontage Waiver and Covenant – 3 Lot Subdivision of 42849 Tait Road, Electoral Area C

All/Unweighted 

• Staff report dated April 23, 2026 by Julie Mundy, Planner I
• Draft Subdivision Plan

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board exempt the proposed 3-lot subdivision of 42849 Tait Road, Electoral Area C, from the minimum highway frontage requirements of Section 512 of the Local Government Act, and the FVRD Subdivision and Development Servicing Bylaw, provided that the panhandle width is not less than 6.0 metres;

  AND THAT the Fraser Valley Regional District Board authorize the execution of all legal documents for the proposed 3-lot subdivision of 42849 Tait Road, including the registration of a Section 219 covenant under the Land Title Act, to address the geohazard development permit area.

12.8

Lower Fraser Floodplain Coalition

All/Unweighted

• PowerPoint presentation slides (As presented at the April 16, 2026 Flood Resiliency Committee meeting)
• Towards Action on Floodplain Resilience in the Lower Mainland Handout

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board support the Lower Fraser Floodplains Coalition Joint Statement for action on floodplain resilience in the lower mainland.

13.

ADDENDA ITEMS/LATE ITEMS

14.

REPORTS BY STAFF

15.

REPORTS BY BOARD DIRECTORS

16.

PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA

IN PERSON PARTICIPATION

FVRD Board Room

ONLINE PARTICIPATION

Questions can be emailed to [email protected] before 1 pm, April 22, 2026. Alternatively, you may participate in public question period live on Zoom, by phone or computer using the Zoom information provided on the FVRD website.

17.

RESOLUTION TO CLOSE MEETING

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes convened in accordance to Section 90 of the Community Charter and to consider matters pursuant to:

  • Section 90(1)(c) of the Community Charter - labour relations or other employee relations;
  • Section 90(1)(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • Section 90(1)(j) of the Community Charter - information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.
  • Section 90(1)(k) of the Community Charter - negotiations and related discussions respecting the proposed provision of a regional service that are at their preliminary stages and that, in the view of the board, could reasonably be expected to harm the interests of the regional district if they were held in public.
  • Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; 

  R E C E S S

18.

RECONVENE OPEN MEETING

19.

RISE AND REPORT OUT OF CLOSED MEETING

20.

ADJOURNMENT

All/Unweighted

• MOTION FOR CONSIDERATION

  THAT the Fraser Valley Regional District Board Open Meeting of April 23, 2026 be adjourned.